Planned Preventative and Reactive Maintenance Services Framework

Planned Preventative and Reactive Maintenance Services Framework

Planned preventative maintenance. Reactive maintenance. Statutory compliance.

United Kingdom-Aylesbury: Repair and maintenance services

2016/S 186-333859

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Buckinghamshire County Council
NCO, Walton Street
Aylesbury
HP20 1UA
United Kingdom
Contact person: Miss Helen Bold
Telephone: +44 1296383660
E-mail: hbold@buckscc.gov.uk
NUTS code: UKJ13

Internet address(es):Main address: http://www.buckscc.gov.uk

Address of the buyer profile: http://www.supplybucksbusiness.org.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplybucksbusiness.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplybucksbusiness.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

A Planned Preventative and Reactive Maintenance Services Framework.

Reference number: DN178515

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council seeks experienced providers for a Planned Preventative and Reactive Maintenance Services Framework which covers:

— Planned preventative maintenance.

— Reactive maintenance.

— Statutory compliance.

— Ad-hoc Minor works (up to 25 000. These are not guaranteed)

— Single point of contact.

The Framework will be divided into 3 Lots:

1. Mechanical Services.

2. Electrical Services.

3. Alarms and Controls.

One provider will be appointed to each Lot. Providers may apply for 1 or more Lots.

The Council will call-off contracts for each of the services i.e. mechanical, electrical and alarms & controls for three years for the corporate and schools sites.

The Council may decide to call-off for a further 3 years following the initial 3 year contract.

The 4 year Framework will be accessible to other Public Sector bodies within and outside Buckinghamshire.

The value of the framework is in the range of 4 000 000 GBP -15 000 000 GBP

The Council is of the view that TUPE may apply.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Planned Preventative and Reactive Maintenance Services for mechanical assets

Lot No: 1

II.2.2)Additional CPV code(s)

50712000

II.2.3)Place of performance

NUTS code: UKJ13

II.2.4)Description of the procurement:

PPM & Reactive Maintenance for mechanical assets. This includes but is not limited to:

Boilers (gas, oil, biomass), heating, combustion, fan convectors, gas testing, de-scaling, gas pipe testing, pressurisation, controls, BMS, system pumps, oil plant

The sites that may access the Framework are:

Corporate

Corporate, Agricultural & Country Parks Estate — covers all corporate sites where the Council holds direct responsibility for maintenance delivery. This will include administrative facilities, libraries, caretaker’s houses etc.

Schools

Controlled schools where the Council doesn’t hold all direct responsibility but does provide a repairs & maintenance service through a BuyBack arrangement.

Non-Corporate

External Schools & External Clients– the Council doesn’t hold direct maintenance responsibility. The properties are those who may buy services from the Framework.

Other CPVs:

50700000-2

51120000-9

45300000-0

45350000-5

Approx. annual value for corporate and schools is 1 000 000 GBP

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

The PQQ submissions will be scored and the 5 highest scoring organisations will be invited to tender.

The Council reserves the right to invite up to 7 organisations where scores are extremely close e.g. less than 0.5 -1 % difference.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Planned Preventative and Reactive Maintenance Services for electrical assets

Lot No: 2

II.2.2)Additional CPV code(s)

50711000

II.2.3)Place of performance

NUTS code: UKJ13

II.2.4)Description of the procurement:

The Council is seeking an experienced contractor to deliver a Planned Preventative and Reactive Maintenance Services for electrical assets. This includes but is not limited to:

All electrical plant — power, lighting, emergency lighting, 5-year testing, alarms (fire)

Corporate

Corporate, Agricultural & Country Parks Estate — all corporate sites where the Council holds direct responsibility for maintenance delivery. This will include administrative facilities, libraries, caretaker’s houses etc.

Schools

Controlled schools where the Council doesn’t hold all direct responsibility but does provide a repairs & maintenance service through a BuyBack arrangement.

Non-Corporate

External Schools & External Clients– the Council doesn’t hold direct maintenance responsibility. The properties are those who may buy services from the Framework.

Other CPVs

50700000-2

50532000-3

45317000-2

45310000-3

Approx. annual value for corporate and schools is £220,000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

The PQQ submissions will be scored and the 5 highest scoring organisations will be invited to tender.

The Council reserves the right to invite up to 7 organisations where scores are extremely close e.g. less than 0.5-1 % difference.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Planned Preventative and Reactive Maintenance Services for alarms and controls

Lot No: 3

II.2.2)Additional CPV code(s)

50413000

II.2.3)Place of performance

NUTS code: UKJ13

II.2.4)Description of the procurement:

A PPM & Reactive Maintenance Services for alarms & controls. This includes but is not limited to:

Fire alarm systems, Emergency alarms, Emergency lighting, Electronic door mechanisms, Automatic door controls, Door entry systems, Security systems, BEMS (building energy management system)

Properties that will access the Framework are:

Corporate

Corporate, Agricultural & Country Parks Estate — the Council holds direct responsibility for maintenance delivery. This will include administrative facilities, libraries, caretaker’s houses etc.

Schools

Controlled schools where the Council doesn’t hold all direct responsibility but does provide a repairs & maintenance service through a BuyBack arrangement.

Non-Corporate

External Schools & External Clients– the Council doesn’t hold direct maintenance responsibility. The properties are those who may buy services from the Framework.

Other CPVs

45310000-3

31000000-6

Approx. annual value for corporate and schools is £90,000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

The PQQ submissions will be scored and the 5 highest scoring organisations will be invited to tender.

The Council reserves the right to invite up to 7 organisations where scores are extremely close e.g. less than 0.5 -1 % difference.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suitability to pursue professional activity is assessed in the PQQ.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2016
Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The value of the Framework is likely to range from 4 000 000 (an estimated 3 yr contract value for all 3 services for corporate & school sites) to 15 000 000 (if the Council extends the contract for 3 more years & other organisations access the Framework).

Any other sites / organisations that use the Framework will also be able to call-off contracts for a maximum length of 6 years.

This Framework Agreement as described above will be available to UK public bodies. This includes local authorities, educational establishments, NHS bodies, and also registered charities.

See the following websites for details:

http://www.idea.gov.uk/idk/org/la-data.do

https://www.police.uk/forces/

http://www.education.gov.uk/edubase/home.xhtml

https://data.gov.uk/dataset/england-nhs-connecting-for-health-organisation-data-service-data-files-of-nhsorganisations

http://www.cfoa.org.uk/12072

http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx

VI.4)Procedures for review

VI.4.1)Review body

Buckinghamshire County Council
Walton Street
Aylesbury
HP20 1YG
United Kingdom
Telephone: +44 1296383215
E-mail: procurement@buckscc.gov.ukInternet address:http://www.buckscc.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/09/2016

 

Related Posts

Design and Build Principal Contractor Guildford

Building Works Framework Contract Wolverhampton

Merchant Services Supply Chain Contract West Lancashire

Project Managers for National Trust for Scotland

Enjoyed this post? Share it!