Planned Preventative Maintenance Contracts – London Borough of Redbridge

Planned Preventative Maintenance Contracts – London Borough of Redbridge

The London Borough of Redbridge is seeking expressions of interest from suitably qualified and experienced organisations in relation to contracts for the provision of planned preventative maintenance and reactive maintenance services.

United Kingdom-Ilford: Repair and maintenance services of electrical and mechanical building installations

2019/S 007-011997

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Redbridge
Lynton House, 255-259 High Road
Ilford
IG1 INY
United Kingdom
Contact person: Ms Sarah Carpenter
E-mail: procurement@psprocure.co.uk
NUTS code: UKI53
Internet address(es):Main address: http://www.redbridge.gov.uk/

Address of the buyer profile: http://www.redbridge.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Planned Preventative Maintenance and Reactive FM Services

Reference number: DN369475

II.1.2)Main CPV code

50710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The London Borough of Redbridge is seeking expressions of interest from suitably qualified and experienced organisations in relation to contracts for the provision of planned preventative maintenance and reactive maintenance services for both Corporate Landlord and Housing departments. There are four lots covered by this requirement:

Lot 1: Mechanical Services – Corporate Landlord,

Lot 2: Mechanical Services – Housing,

Lot 3: Electrical, Fire and Security Services – Corporate Landlord,

Lot 4: Electrical, Fire and Security Services – Housing.

Organisations are permitted to express an interest for any lots for which they consider they are suitably qualified and experienced.

Organisations shall be aware that responses to each lot will be evaluated separately. Therefore being invited to submit a tender for 1 lot will not automatically mean the organisation is invited to submit a tender for any other lot.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — Mechanical Services — Corporate Landlord

Lot No: 1

II.2.2)Additional CPV code(s)

50712000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the heating and ventilation and mechanical systems located within the Corporate Landlord managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed within SFG20 standard maintenance principles, and through reactive service requirements as directed by the authority. The systems additionally include:

— air conditioning,

— car park barriers,

— automatic door mechanisms,

— swimming pool equipment,

— roller shutters and Building Management Systems (BMS).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Mechanical Services — Housing

Lot No: 2

II.2.2)Additional CPV code(s)

50712000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the heating and ventilation and mechanical systems located within the Housing Department managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed within SFG20 standard maintenance principles, and through reactive service requirements to all other associated assets within the housing stock. The systems additionally include:

— air conditioning,

— automatic door mechanisms,

— compactors and Building Management Systems (BMS).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Electrical Services — Corporate Landlord

Lot No: 3

II.2.2)Additional CPV code(s)

50610000
50711000
50883000
71630000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the electrical, fire and security Systems located within the Corporate Landlord managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed within SFG20 standard maintenance principles, and through reactive service requirements as directed by the authority. The systems to be serviced include:

— the electrical systems (including fixed wire testing and PAT, emergency lighting, catering equipment, PV arrays and electrical generation),

— the fire detection and extinguishing systems (including associated equipment such as sprinklers, hand held extinguishers and dry risers),

— lightning protection and security systems (including intruder detection, access controls and CCTV).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Electrical Services — Housing

Lot No: 4

II.2.2)Additional CPV code(s)

50711000

II.2.3)Place of performance

NUTS code: UKI53

II.2.4)Description of the procurement:

This specification covers the requirements to maintain the assets covering the electrical, fire and security systems located within the Housing Department managed buildings on a planned basis through statutory maintenance and business critical maintenance criteria as directed by the authority following SFG20 standard maintenance principles, and through reactive service requirements to all other associated assets within the housing stock. The systems to be serviced include:

— the electrical systems (including fixed wire testing and PAT),

— the fire detection and extinguishing systems (including associated equipment such as sprinklers),

— lightning protection and security systems (including intruder detection, access controls and CCTV).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the sole discretion of the authority the contract period may be extended in such period or periods as the authority deems appropriate up to a maximum of two (2) years, providing a possible total contract period to midnight on 31.3.2024.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/02/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Organisations interested in being invited to tender for any of the Contracts are required to complete a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a contract(s) of this nature. Access to the Selection Questionnaire and further information can be obtained from the London Tenders Portal. https://procontract.due-north.com

The procurement documents, including the instructions to suppliers for submission of a Selection Questionnaire, are available from www.londontenders.org. To obtain the procurement documents:

— register your organisation free of charge at www.londontenders.org;

— await acceptance. You will receive an e-mail confirming your username and password for the London Tenders Portal,

— use your username and password to log in to the London Tenders Portal and express your interest in the contract(s),

— after you have expressed an interest you will receive an e-mail link to access the Procurement Documents,

— then follow the guidance contained in the instructions for submission of a Selection Questionnaire,

— all Selection Questionnaire responses must be submitted via the London Tenders Portal.

VI.4)Procedures for review

VI.4.1)Review body

London Borough of Redbridge
Town Hall, 128 — 142 High Road
Ilford
IG1 1DD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/01/2019

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