Planned Preventative Maintenance Services Colchester

Planned Preventative Maintenance Services Colchester

To provide Planned Preventative Maintenance Services as per the schedule provided by Colchester Borough Council, which will cover: 1) air conditioning, 2) anchor points, 3) automatic entrance doors,
4) blending valves, 5) boiler servicing.

United Kingdom-Colchester: Preventive maintenance services

2015/S 213-389403

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Colchester Borough Council
Rowan House, 33 Sheepen Road
CO3 3WG Colchester
UNITED KINGDOM
E-mail: matthew.howe@colchester.gov.uk

Internet address(es):

General address of the contracting authority: www.colchester.gov.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Preventative Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Preventive maintenance services. To provide Planned Preventative Maintenance Services as per the schedule provided by Colchester Borough Council, which will cover:
1) air conditioning,
2) anchor points,
3) automatic entrance doors,
4) blending valves,
5) boiler servicing,
6) catering equipment,
7) fire extinguishers,
8) fixed wire and pat testing,
9) generator servicing,
10) lift maintenance,
11) lightning conductors,
12) pressurisation systems,
13) trend BMS,
14) water ventilating,
15) intruder and security alarms/door entry/ emergency lighting and Warden call.
Contractors can apply for any of the 15 Lots or can provide a managed service under Lot 16.

II.1.6)Common procurement vocabulary (CPV)

50324200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To provide a Planned Preventative Maintenance Service and complete associated repairs as per the Lots available.
Estimated value excluding VAT: 1 275 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Air Conditioning

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Air Conditioning Units owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

39717000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 2 Lot title: Anchor Points

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Anchor Points owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50324200

3)Quantity or scope

Estimated value excluding VAT: 15 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 3 Lot title: Automatic Entrance Doors

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Automatic Entrance Doors owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

44221000

3)Quantity or scope

Estimated value excluding VAT: 40 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 4 Lot title: Thermostatic Blending Valves

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Thermostatic Blending Valves owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50512000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 5 Lot title: Boiler Servicing

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Boilers owned by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50531100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 6 Lot title: Catering equipment

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Catering Equipment owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 7 Lot title: Fire Extinguishers

1)Short description

To provide Planned Preventative Maintenance Services to all Fire Extinguishers owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

35111300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 8 Lot title: Fixed Wire Testing and PAT Testing

1)Short description

To provide Planned Preventative Maintenance Services on all Fixed Wire appliance including PAT Testing on all designated items as required by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

45311100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 9 Lot title: Generator Servicing

1)Short description

To provide Planned Preventative Maintenance Services to all Generators owned and managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50532300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 10 Lot title: Lift Maintenance

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Lifts owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 11 Lot title: Lightening Conductors

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Lightning Conductors owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

31216200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 12 Lot title: Pressurisation Systems

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Pressurisation Systems owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

42131140

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 13 Lot title: Trend BMS

1)Short description

To provide Planned Preventative Maintenance Services for the energy management system used to monitor and control Colchester Borough Council Heating and Cooling systems.

2)Common procurement vocabulary (CPV)

71314200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 14 Lot title: Water Ventilating

1)Short description

To provide Planned Preventative Maintenance Services to ensure the water systems and all associated ductwork owned or managed by Colchester Borough Council are monitored, testing and cleaned.

2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 15 Lot title: Intruder & Security Alarms/ Door Entry/ Emergency Lights and Warden Call

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all Intruder and Security Alarms/ Door Entry/ Emergency Lights and Warden Call sites owned by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

79710000, 31625200, 31518200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Lot No: 16 Lot title: All Lots

1)Short description

To provide Planned Preventative Maintenance Services and associated repairs to all the services listed in Lots 1-15 to all sites owned or managed by Colchester Borough Council.

2)Common procurement vocabulary (CPV)

50324200

3)Quantity or scope

Estimated value excluding VAT: 1 275 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contact will initially be for 4 years (1.4.2016 to 31.3.2020) with the option to extend for a further 2 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, bonds and/ or collateral warranties from the principal as well as sub-contractors may be required. The Council’s requirements will be identified in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by the contracting entity will be pounds sterling and will normally be required to be made by means of electronic funds transfer. Full details will be contained in the tender documents. Payment will be made on delivery of the service(s) and at the end of each contract month or quarter in arrears.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting entity’s specific requirements are to be determined but it does require that any contract(s) awarded be entered into by a single legal entity on the part of the successful candidate(s). Any legal entity which has a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the concession agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements are fully detailed in the Pre Qualification Questionnaire and Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These requirements are fully detailed in the Pre Qualification Questionnaire and Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0028-CBH

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To obtain the Pre Qualification Questionnaire, suppliers register on the Delta E-Sourcing website and the deadline for requesting the PQQ is 20.11.2015 at 17:00 and the deadline for submitting your response(s) is 23.11.2015 at 12:00 (noon). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially as you will need to upload a soft copy of your PQQ onto the Delta E-Sourcing website.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Preventive-maintenance-services./3QX63J79WA

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3QX63J79WA

GO Reference: GO-20151030-PRO-7262920.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Authority will incorporate a minimum 10 Calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006 No 5) (As amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.10.2015

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