Planned and Preventative Maintenance Tender Nottingham
The University are splitting the contract into 13 Lots as follows: Lot 1 Boilers – Large (>500kW);
Lot 2 Boilers – University Park Commercial (15kW-450kW); Lot 3 Boilers -Other Campuses Commercial (15kW-450kW).
United Kingdom-Nottingham: Repair and maintenance services of building installations
2016/S 118-210850
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The University of Nottingham
King’s Meadow Campus, Lenton Lane
Contact point(s): PROC SS ITT 586
For the attention of: Sangeeta Sahni
NG7 2NR Nottingham
United Kingdom
E-mail: sangeeta.sahni@nottingham.ac.uk
Internet address(es):
General address of the contracting authority: http://www.nottingham.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham
Electronic access to information: https://in-tendhost.co.uk/universityofnottingham
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofnottingham
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKF14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
maximum number of participants to the framework agreement envisaged: 13
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 936 000 GBP
II.1.5)Short description of the contract or purchase(s)
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots as follows:
Lot 1 Boilers — Large (>500kW);
Lot 2 Boilers — University Park Commercial (15kW-450kW);
Lot 3 Boilers — Other Campuses Commercial (15kW-450kW);
Lot 4 Boilers — University Houses Domestic (4kW-38kW);
Lot 5 Refrigeration — Chillers (7kW-850kW);
Lot 6 Refrigeration — Heat Pumps (23kW-150kW);
Lot 7 Refrigeration — University Park DX air conditioning;
Lot 8 Refrigeration — QMC Medical School DX air conditioning;
Lot 9 Refrigeration — Sutton Bonington DX air conditioning;
Lot 10 Refrigeration — Other Campuses DX air conditioning;
Lot 11 2/4 pipe fan coil units — QMC Medical School;
Lot 12 2/4 pipe fan coil units — University Park;
Lot 13 2/4 pipe fan coil units — Other Campuses.
The University are seeking to select 1 supplier per Lot. Bidder may tender for multiple lots if they wish to.
II.1.6)Common procurement vocabulary (CPV)
50700000, 50710000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Lot 2 Boilers — University Park Commercial (15kW-450kW);
Lot 3 Boilers — Other Campuses Commercial (15kW-450kW);
Lot 4 Boilers — University Houses Domestic (4kW-38kW);
Lot 5 Refrigeration — Chillers (7kW-850kW);
Lot 6 Refrigeration — Heat Pumps (23kW-150kW);
Lot 7 Refrigeration — University Park DX air conditioning;
Lot 8 Refrigeration — QMC Medical School DX air conditioning;
Lot 9 Refrigeration — Sutton Bonington DX air conditioning;
Lot 10 Refrigeration — Other Campuses DX air conditioning;
Lot 11 2/4 pipe fan coil units — QMC Medical School;
Lot 12 2/4 pipe fan coil units — University Park;
Lot 13 2/4 pipe fan coil units — Other Campuses.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Boilers — Large (>500kW)
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50000000, 50700000
3)Quantity or scope
Estimated value excluding VAT: 32 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Boilers — University Park Commercial (15kW-450kW)
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Boilers — Other Campuses Commercial (15kW-450kW)
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 268 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Boilers — University Houses Domestic (4kW-38kW)
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Refrigeration — Chillers (7kW-850kW)
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 224 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Refrigeration — Heat Pumps (23kW-150kW)
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Refrigeration — University Park DX air conditioning
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 352 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Refrigeration — QMC Medical School DX air conditioning
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 136 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Refrigeration — Sutton Bonington DX air conditioning
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 136 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Refrigeration — Other Campuses DX air conditioning
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 136 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: 2/4 pipe fan coil units — QMC Medical School
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 56 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: 2/4 pipe fan coil units — University Park
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 56 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: 2/4 pipe fan coil units — Other Campuses
1)Short description
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.
2)Common procurement vocabulary (CPV)
50700000, 50710000
3)Quantity or scope
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Please see tender documentation.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://in-tendhost.co.uk/universityofnottingham using the instructions detailed in III.2.1) The Contracting Authority may take into account any of the following information:
(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status);
(e) Where the Contracting Authority has specified a minimum level of economic and financial standing and/or a minimum financial threshold within the evaluation criteria of the procurement documents for this procurement.
III.2.3)Technical capacity
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 20.7.2016 – 13:00
Place:
Nottingham.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 nominated persons.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. To participate in this procurement, participants must 1st be registered on the e-Tendering Site. If you have not yet registered on the e-Tendering Site, this can be done online at: https://in-tendhost.co.uk/universityofnottingham by following the link ‘Register’. Full instructions for registration and use of the system can be found at: https://in-tendhost.co.uk/universityofnottingham/aspx/BuyerProfiles
Once you have registered on the e-Tendering Site, a registered user can Express Interest for a specific procurement. This is done by login into the e-Tendering Site, selecting Tenders — Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, select View Details and then scroll down to the bottom of the page and click Express Interest on the right hand side. As a user of the e-Tendering Site you will have access to In-Tend email messaging service which facilitates all correspondents sent to you and from you in relation to any specific procurement event. To make sure you receive our email notifications and to ensure our emails reach your inbox please add our e-Tendering Site host email domain @in-tend.co.uk to your safe senders list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information. For technical assistance (only) on e-Tendering Site please contact In-Tend Support Desk email: support@in-tend.co.uk or via Telephone. +44 1144070065. Responses must be published by the date in IV.3.4)
All correspondence and expressions of interest relating to this procurement must be made through the contracting authority’s e-Tendering Site: https://in-tendhost.co.uk/universityofnottingham Non-compliant expressions of interest will not be considered or acknowledged.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process related to the publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contracts Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.
In the event that this notice relates to the formation of a framework agreement, the value entered in Section II.1.4) This is only an estimate, we cannot guarantee to candidates any business through the resulting agreement. If the contracting authority decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any orders placed under this framework agreement will form a separate contract under the scope of this framework agreement between the supplier(s) and the contracting authority. The contracting authority utilising the framework reserve the right to use any electronic portal during the life of the agreement. The contracting authority reserves the right to procure some of their needs covered by this notice outside of this procurement exercise.
VI.5)Date of dispatch of this notice:
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