Planned and Preventative Maintenance Tender Nottingham

The University of Nottingham
King’s Meadow Campus, Lenton Lane
Contact point(s): PROC SS ITT 586
For the attention of: Sangeeta Sahni
NG7 2NR Nottingham
United Kingdom
E-mail: sangeeta.sahni@nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham

Electronic access to information: https://in-tendhost.co.uk/universityofnottingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Education

The contracting authority is purchasing on behalf of other contracting authorities: no

Mechanical Services — Planned and Preventative Maintenance (PPM) and Reactive Maintenance (RM) PROC SS ITT 586.

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKF14

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 13

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 936 000 GBP

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots as follows:
Lot 1 Boilers — Large (>500kW);
Lot 2 Boilers — University Park Commercial (15kW-450kW);
Lot 3 Boilers — Other Campuses Commercial (15kW-450kW);
Lot 4 Boilers — University Houses Domestic (4kW-38kW);
Lot 5 Refrigeration — Chillers (7kW-850kW);
Lot 6 Refrigeration — Heat Pumps (23kW-150kW);
Lot 7 Refrigeration — University Park DX air conditioning;
Lot 8 Refrigeration — QMC Medical School DX air conditioning;
Lot 9 Refrigeration — Sutton Bonington DX air conditioning;
Lot 10 Refrigeration — Other Campuses DX air conditioning;
Lot 11 2/4 pipe fan coil units — QMC Medical School;
Lot 12 2/4 pipe fan coil units — University Park;
Lot 13 2/4 pipe fan coil units — Other Campuses.
The University are seeking to select 1 supplier per Lot. Bidder may tender for multiple lots if they wish to.

50700000, 50710000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Lot 1 Boilers — Large (>500kW);
Lot 2 Boilers — University Park Commercial (15kW-450kW);
Lot 3 Boilers — Other Campuses Commercial (15kW-450kW);
Lot 4 Boilers — University Houses Domestic (4kW-38kW);
Lot 5 Refrigeration — Chillers (7kW-850kW);
Lot 6 Refrigeration — Heat Pumps (23kW-150kW);
Lot 7 Refrigeration — University Park DX air conditioning;
Lot 8 Refrigeration — QMC Medical School DX air conditioning;
Lot 9 Refrigeration — Sutton Bonington DX air conditioning;
Lot 10 Refrigeration — Other Campuses DX air conditioning;
Lot 11 2/4 pipe fan coil units — QMC Medical School;
Lot 12 2/4 pipe fan coil units — University Park;
Lot 13 2/4 pipe fan coil units — Other Campuses.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50000000, 50700000

See Tender documents.
Estimated value excluding VAT: 32 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender Documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 300 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 268 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 80 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 224 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 80 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 352 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 136 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 136 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 136 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 56 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 56 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

The University of Nottingham owns and maintains many mechanical systems of varying sizes, including boilers, chillers, air handling units and Refrigeration systems throughout its campuses at University Park, Jubilee, Sutton Bonington, Kings Meadow and its Medical Schools at Royal Derby Hospital, Nottingham City Hospital and Queens Medical Centre, Nottingham.
The University is seeking a number of maintenance service providers who can carry out planned inspection and maintenance works together with any reactive works in support of a risk based maintenance strategy that is employed across the assets maintained by the Estates Office.
The University are splitting the contract into 13 Lots.
The University are seeking to select 1 supplier per Lot.

50700000, 50710000

See Tender documents.
Estimated value excluding VAT: 80 000 GBP

Duration in months: 48 (from the award of the contract)

See Tender documents.

Participants will be advised within the procurement documents if this is necessary. Parent company and/or other guarantees of performance and financial liability may be required by the Contracting Authority or proposed by participants if considered appropriate.

Please see tender documentation.

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the contract. Any consortium to have a designated lead organisation, all members will have joint and several liability in respect of the obligations and liabilities to the contract.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation.

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://in-tendhost.co.uk/universityofnottingham using the instructions detailed in III.2.1) The Contracting Authority may take into account any of the following information:

(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status);
(e) Where the Contracting Authority has specified a minimum level of economic and financial standing and/or a minimum financial threshold within the evaluation criteria of the procurement documents for this procurement.

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

PROC SS ITT 586

no

Time limit for receipt of requests for documents or for accessing documents: 13.7.2016 – 12:00
Payable documents: no

20.7.2016 – 12:00

English.

in days: 120 (from the date stated for receipt of tender)

Date: 20.7.2016 – 13:00

Place:

Nottingham.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 nominated persons.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The duration specified in section II.1.4) is made up of an Initial Framework Period of 2 years with the contracting authority reserving the right to extend for any period or periods up to a maximum of 24 months in total from the expiry of the Initial Framework Period (the Extension Framework Period).
This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. To participate in this procurement, participants must 1^st be registered on the e-Tendering Site. If you have not yet registered on the e-Tendering Site, this can be done online at: https://in-tendhost.co.uk/universityofnottingham by following the link ‘Register’. Full instructions for registration and use of the system can be found at: https://in-tendhost.co.uk/universityofnottingham/aspx/BuyerProfiles

Once you have registered on the e-Tendering Site, a registered user can Express Interest for a specific procurement. This is done by login into the e-Tendering Site, selecting Tenders — Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, select View Details and then scroll down to the bottom of the page and click Express Interest on the right hand side. As a user of the e-Tendering Site you will have access to In-Tend email messaging service which facilitates all correspondents sent to you and from you in relation to any specific procurement event. To make sure you receive our email notifications and to ensure our emails reach your inbox please add our e-Tendering Site host email domain @in-tend.co.uk to your safe senders list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information. For technical assistance (only) on e-Tendering Site please contact In-Tend Support Desk email: support@in-tend.co.uk or via Telephone. +44 1144070065. Responses must be published by the date in IV.3.4)

All correspondence and expressions of interest relating to this procurement must be made through the contracting authority’s e-Tendering Site: https://in-tendhost.co.uk/universityofnottingham Non-compliant expressions of interest will not be considered or acknowledged.

The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process related to the publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contracts Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.
In the event that this notice relates to the formation of a framework agreement, the value entered in Section II.1.4) This is only an estimate, we cannot guarantee to candidates any business through the resulting agreement. If the contracting authority decides to enter into a framework agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any orders placed under this framework agreement will form a separate contract under the scope of this framework agreement between the supplier(s) and the contracting authority. The contracting authority utilising the framework reserve the right to use any electronic portal during the life of the agreement. The contracting authority reserves the right to procure some of their needs covered by this notice outside of this procurement exercise.

17.6.2016