Planned Preventative Maintenance Tender West Midlands

Planned Preventative Maintenance Tender West Midlands

Tender for the Planned Preventative Maintenance and emergency repairs of heating, ventilation and air conditioning.

United Kingdom-Birmingham: Repair and maintenance services

2018/S 070-155375

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Midlands Fire and Rescue Authority
VAT No. 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
United Kingdom
Contact person: Tina Daniels
Telephone: +44 1213806177
E-mail: tina.daniels@wmfs.net
NUTS code: UK
Internet address(es):Main address: http://www.wmfs.net

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23837&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23837&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for the Planned Preventative Maintenance (PPM) and emergency repairs of heating, ventilation and air conditioning for the West Midlands Fire and Rescue Authority (WMFRA)

Reference number: C002524

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

We are seeking an Economic Operator to provide a planned preventative maintenance programme and reactive repairs of heating, ventilation and air conditioning for the West Midlands Fire and Rescue Authority at various sites in the West Midlands region.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers are invited to bid for all or any of the available lots – It is the preference of the Authority that all the above Lots will be awarded to a single Tenderer. However, should it be more economically advantageous to do so, the Authority may award separate contracts for each Lot or a combination of Lots to separate Tenderers.

II.2)Description

II.2.1)Title:

Lot 1 — Black Country

Lot No: 1

II.2.2)Additional CPV code(s)

45331000
50720000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Black Country Area, West Midlands.

II.2.4)Description of the procurement:

We are seeking an Economic Operator to provide an effective planned preventative maintenance programme and reactive repairs of heating, ventilation and air conditioning for the West Midlands Fire and Rescue Authority at various sites in the West Midlands region.

The Contract will be divided into the following work packages “ Lots ”:

Lot 1 – Black Country Area.

Lot 2 – Birmingham Area.

Lot 3 – Coventry and Solihull Area.

Economic Operators are invited to bid for all or any of the available lots – It is the preference of the Authority that all the above Lots will be awarded to a single Economic Operators. However, should it be more economically advantageous to do so, the Authority may award separate contracts for each Lot or a combination of Lots to separate Economic Operators. This lot is for the Black Country area:

Aldridge Fire Station.

Bilston Fire Station.

Bloxwich Fire Station.

Fallings Park Fire Station.

Tettenhall Fire Station.

Walsall Fire Station.

Willenhall Fire Station.

Wolverhampton Fire Station.

Brierley Hill Fire Station.

Dudley Fire Station.

Haden Cross Fire Station.

Oldbury Fire Station.

Smethwick Fire Station.

Stourbridge Fire Station.

Tipton Fire Station.

Technical Rescue Station (Wednesbury).

Command Development Centre -Potterton Way.

Smethwick.

The contract shall be for a period of up to 4 years (two years with an option to extend for two further years in 12 month periods).The successful Economic Operator will be required to carry out the planned maintenance/inspection visits in order to satisfy the Authority as to the general condition of the heating and ventilation, hot water and air conditioning systems to ensure their efficient, safe, economical running and to indicate any repairs which may need to be carried out either immediately or in the future.

The programme will include maintenance visits as detail in the specification together with the provision of a 7 days per week, 24 hours per day, emergency call out service with a maximum two hour call out time to cover plant or service breakdown. The Economic Operator must be experienced in this field and able to demonstrate its professional and technical competence in providing a regular service. The Economic Operator shall ensure that all members of his staff or subcontractors used are suitably qualified, have had the appropriate training and certification in the maintenance, repair and testing on all plant that they intend to maintain. (Refer to Schedule 1 for full list), The Economic Operator will be expected to be familiar with the Siemens Desigo PMX10 and Trend Control experienced in its maintenance or alternatively arrange for relevant technicians to be trained in the management of the systems by contract start which is anticipated to be the end of June 2018.

Economic Operators wishing to tender for this contract should have £5m public liability and employer’s liability insurance cover, those that do not have a turnover of over 520 000 GBP for all lots or separately turnover for lot 1 (this lot) would be 160 000 GBP lot 2, 296 000 GBP and lot 3, 64 000 GBP.

Full details can be found at the bluelight E tendering portal https://bluelight.eu-supply.com.

Closing date for returns is 15:00 on 10.5.2018. Any applications that arrive after the specified time and date will be rejected.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority is proposing to enter into a contract for a maximum period of 4 years, made up of an initial period of 2 years plus an option to extend by 2 years which can be taken in 12 month increments with the successful Tenderer.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — Birmingham

Lot No: 2

II.2.2)Additional CPV code(s)

45331000
50720000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Birmingham Area West Midlands.

II.2.4)Description of the procurement:

We are seeking an Economic Operator to provide an effective planned preventative maintenance programme and reactive repairs of heating, ventilation and air conditioning for the West Midlands Fire and Rescue Authority at various sites in the West Midlands region.

The Contract will be divided into the following work packages “Lots”:

Lot 1 – Black Country Area.

Lot 2 – Birmingham Area.

Lot 3 – Coventry and Solihull Area.

Economic Operators are invited to bid for all or any of the available lots – It is the preference of the Authority that all the above Lots will be awarded to a single Economic Operators. However, should it be more economically advantageous to do so, the Authority may award separate contracts for each Lot or a combination of Lots to separate Economic Operators. This lot is for the Birmingham area:

Aston Fire Station.

Erdington Fire Station.

Handsworth Fire Station.

Ladywood Fire Station.

Perry Barr Fire Station.

Sutton Coldfield Fire Station.

Ward End Fire Station.

WMFS H.Q. (Vauxhall Rd).

Billesley Fire Station.

Bournbrook Fire Station.

Highgate Fire Station.

Hay Mills Fire Station.

Kings Norton Fire Station.

Northfield Fire Station.

Sheldon Fire Station.

Woodgate Valley Fire Station.

T.E.W. (Workshops Perry Barr)

The contract shall be for a period of up to 4 years (2 years with an option to extend for 2 further years in 12 month periods).The successful Economic Operator will be required to carry out the planned maintenance/inspection visits in order to satisfy the Authority as to the general condition of the heating and ventilation, hot water and air conditioning systems to ensure their efficient, safe, economical running and to indicate any repairs which may need to be carried out either immediately or in the future.

The programme will include maintenance visits as detail in the specification together with the provision of a 7 days per week, 24 hours per day, emergency call out service with a maximum 2 hour call out time to cover plant or service breakdown. The Economic Operator must be experienced in this field and able to demonstrate its professional and technical competence in providing a regular service. The Economic Operator shall ensure that all members of his staff or subcontractors used are suitably qualified, have had the appropriate training and certification in the maintenance, repair and testing on all plant that they intend to maintain. (Refer to Schedule 1 for full list), The Economic Operator will be expected to be familiar with the Siemens Desigo PMX10 and Trend Control experienced in its maintenance or alternatively arrange for relevant technicians to be trained in the management of the systems by contract start which is anticipated to be the end of June 2018.

Economic Operators wishing to tender for this contract should have 5 000 000 GBP public liability and employer’s liability insurance cover, those that do not have a turnover of over 520 000 GBP for all lots or separately turnover for lot 1 would be 160 000 GBP, lot 2 (this lot), 296 000 GBP and lot 3, 64 000 GBP.

Full details can be found at the bluelight E tendering portal https://bluelight.eu-supply.com.

Closing date for returns is 15:00 on 10.5.2018. Any applications that arrive after the specified time and date will be rejected.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 148 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority is proposing to enter into a contract for a maximum period of 4 years, made up of an initial period of 2 years plus an option to extend by 2 years which can be taken in 12 month increments with the successful Tenderer.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 — Coventry and Solihull

Lot No: 3

II.2.2)Additional CPV code(s)

45331000
50720000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Coventry and Solihull.

II.2.4)Description of the procurement:

We are seeking an Economic Operator to provide an effective planned preventative maintenance programme and reactive repairs of heating, ventilation and air conditioning for the West Midlands Fire and Rescue Authority at various sites in the West Midlands region.

The Contract will be divided into the following work packages “Lots”:

Lot 1 — Black Country Area.

Lot 2 — Birmingham Area.

Lot 3 — Coventry and Solihull Area.

Economic Operators are invited to bid for all or any of the available lots – It is the preference of the Authority that all the above Lots will be awarded to a single Economic Operators. However, should it be more economically advantageous to do so, the Authority may award separate contracts for each Lot or a combination of Lots to separate Economic Operators. This lot is for the Coventry and Solihull area:

Technical Rescue Station (Bickenhill Station).

Binley Fire Station.

Coventry Fire Station (temporary location).

Canley Fire Station.

Foleshill Fire Station.

Solihull Fire Station.

The contract shall be for a period of up to 4 years (two years with an option to extend for two further years in 12 month periods).The successful Economic Operator will be required to carry out the planned maintenance/inspection visits in order to satisfy the Authority as to the general condition of the heating and ventilation, hot water and air conditioning systems to ensure their efficient, safe, economical running and to indicate any repairs which may need to be carried out either immediately or in the future.

The programme will include maintenance visits as detail in the specification together with the provision of a 7 days per week, 24 hours per day, emergency call out service with a maximum two hour call out time to cover plant or service breakdown. The Economic Operator must be experienced in this field and able to demonstrate its professional and technical competence in providing a regular service. The Economic Operator shall ensure that all members of his staff or subcontractors used are suitably qualified, have had the appropriate training and certification in the maintenance, repair and testing on all plant that they intend to maintain. (Refer to Schedule 1 for full list), The Economic Operator will be expected to be familiar with the Siemens Desigo PMX10 and Trend Control experienced in its maintenance or alternatively arrange for relevant technicians to be trained in the management of the systems by contract start which is anticipated to be the end of June 2018.

Economic Operators wishing to tender for this contract should have £5m public liability and employer’s liability insurance cover, those that do not have a turnover of over 520 000 GBP for all lots or separately turnover for lot 1 would be 160 000 GBP, lot 2, 296 000 GBP and lot 3 (this lot), 64 000 GBP.

Full details can be found at the bluelight E tendering portal https://bluelight.eu-supply.com.

Closing date for returns is 15:00 on 10.5.2018. Any applications that arrive after the specified time and date will be rejected.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 32 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Authority is proposing to enter into a contract for a maximum period of 4 years, made up of an initial period of 2 years plus an option to extend by 2 years which can be taken in 12 month increments with the successful Tenderer.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to Invitation to Tender, document schedules and appendices.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Refer to Invitation to Tender, document schedules and appendices.

Minimum level(s) of standards possibly required:

Refer to Invitation to Tender, document schedules and appendices.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Refer to Invitation to Tender, document schedules and appendices.

Minimum level(s) of standards possibly required:

Refer to Invitation to Tender, document schedules and appendices.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Refer to Invitation to Tender, document schedules and appendices.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/05/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/05/2018
Local time: 15:00
Place:

Fire Service Headquarters.

Information about authorised persons and opening procedure:

Authorised persons of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Head of Corporate Procurement
Fire Service HQ, 99 Vauxhall Road
Birmingham
B7 4HW
United Kingdom
Telephone: +44 1213806177
E-mail: mandy.beasley@wmfs.net
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/04/2018

Enjoyed this post? Share it!