Planned Preventative Maintenance Works and Reactive Repairs for West Yorkshire Police

Planned Preventative Maintenance Works and Reactive Repairs for West Yorkshire Police

The forces of North Yorkshire, South Yorkshire and Humberside Police may choose to adopt the contract by agreement with West Yorkshire Police which will extend the provision to the Yorkshire and Humber region. Only West Yorkshire Police will use the contract initially.

United Kingdom-Wakefield: Construction work

2014/S 240-422460

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Police and Crime Commissioner, West Yorkshire
Ploughlands House 62, George Street
Contact point(s): www.bluelight.gov.uk
For the attention of: Mr Andy Balmond
WF1 1DL Wakefield
UNITED KINGDOM
Telephone: +44 1924294927
E-mail: andy.balmond@southyorks.pnn.police.uk

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned preventative maintenance, reactive repairs and minor works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: County of West Yorkshire and those sites outside the county for which West Yorkshire Police have responsibility for. The forces of North Yorkshire, South Yorkshire and Humberside Police may choose to adopt the contract by agreement with West Yorkshire Police which will extend the provision to the Yorkshire and Humber region. Only West Yorkshire Police will use the contract initially.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: In the event the contract is not adopted by other named forces the risk of breaching the 4 year rule is mitigated as there will be only 2 parties to the contract. Soft market testing established existing suppliers believed a 5 year period would be more commercially appropriate and appealing to the market given the complexity. An optional extension break after 3 and 4 years is provided for within the contract to mitigate the risk of breaking the 4 year rule. The contract term value range is broad because other named forces may adopt it and because the minor work has a significant impact on the contract for each force should it be adopted. As the initial contract will only be used by West Yorkshire the upper range is not likely to extend beyond GBP 15 000 000 over the contract life for that force. More detail is provided within the PQQ document detailing the lesser requirement.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Planned Preventative Maintenance, Reactive Repairs and Minor Works to West Yorkshire Police buildings. If the contract is adopted by other forces in the Yorkshire and Humber region, of which there is no guarantee, the forces of South Yorkshire, North Yorkshire and Humberside Police can use the contract by agreement with the West Yorkshire force. Further details can be obtained for free by registering at www.bluelight.gov.uk and viewing the Planned preventative, Reactive Repairs & Minor works PQQ listed for West Yorkshire Police.

II.1.6)Common procurement vocabulary (CPV)

45000000, 50000000, 51000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Planned Preventative Maintenance, Reactive Repairs and Minor works to the West Yorkshire Police building estate. This may extend to other forces of the Yorkshire and Humber region. There are no plans for other forces to adopt the contract at this stage. Further details are provided in the PQQ which is available to download at www.bluelight.gov.uk following free registration and clicking the repairs, planned preventative maintenance PQQ on the West Yorkshire Police section.

Estimated value excluding VAT:
Range: between 7 000 000 and 50 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Gurantees may be required for the life of the contract.
Retention amounts for improvement/replacement works may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contractors must demonstrate sufficient capital, other assets and labour resource to deliver the service for West Yorkshire Police’s estate in the first instance annually. The anticipated cost of this contract annually is expected to range between GBP 1 500 000 and GBP 4 000 000. If the contract is taken up by the other forces of the Yorkshire & Humber region the contractor must be prepared to demonstrate resourcing to deliver any additions up to GBP 50 000 000 over it’s 5 year life.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Registered company or equivalent with appropriate financial audits demonstrating experience and a track record of the service requirement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Demonstration of an ability to deliver facilitates management style services or similar over the last 3 years as a minimum.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6

Objective criteria for choosing the limited number of candidates: The criteria are set out in the PQQ document available at www.bluelight.gov.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WYP/PROC/1019/2014

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All documentation is readily available free of charge by registering with www.bluelight.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Procurement Unit
Unit D Unit 41 Industrial Estate Wrenthorpe
WF2 0XH Wakefield
UNITED KINGDOM
E-mail: procurement@westyorkshire.pnn.police.uk
Telephone: +44 1924294927

VI.5)Date of dispatch of this notice:

5.12.2014

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