Planned and Reactive Maintenance for Fire Alarm Systems Bristol

Planned and Reactive Maintenance for Fire Alarm Systems Bristol

Services will comprise of on-site quarterly servicing, call out maintenance, repair, 24 hour breakdown attendance, weekly testing, element of training for equipment, and small value replacement works for systems beyond repair.

United Kingdom-Bristol: Repair and maintenance services of firefighting equipment

2015/S 017-027281

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
Contact point(s): Partnerships, Procurement and Commissioning
For the attention of: Jane Iles
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525565
E-mail: jane.iles@bristol.gov.uk

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com/supplierportal/

Electronic access to information: https://www.proactisplaza.com/supplierportal/

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Programmed Maintenance (PPM) and Reactive Maintenance (RM) for Fire Alarm Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of fire fighting equipment. Fire-alarm system installation work. Fire-prevention installation works. Fire fighting equipment installation work. Installation services of fire protection equipment. Bristol City Council, Housing Delivery Team is looking to enter into a contract for a 5 year period with a Fire Protection Firm to carry out Programmed Planned Maintenance (PPM) and Reactive Maintenance (RM) for communal areas within approximately 206 tenanted properties. Services will comprise of on-site quarterly servicing, call out maintenance, repair, 24 hour breakdown attendance, weekly testing, element of training for equipment, and small value replacement works for systems beyond repair.

II.1.6)Common procurement vocabulary (CPV)

50413200, 45312100, 45343000, 45343200, 51700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Bristol City Council, Housing Delivery Team is looking to enter into a contract for a 5 year period with a Fire Protection Firm to carry out Programmed Planned Maintenance (PPM) and Reactive Maintenance (RM) for communal areas within approximately 206 tenanted properties. Services will comprise of on-site quarterly servicing, call out maintenance, repair, 24 hour breakdown attendance, weekly testing, element of training for equipment, and small value replacement works for systems beyond repair.
Estimated value excluding VAT:
Range: between 400 000 and 475 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Information will be provided in the Tender, Online Questionnaire and supporting documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bristol City Council standard form of condition for payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority reserves the right to require grouping contractors to take a particular form or to require a single contractor to take a primary liability or to require that each contractor undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation to Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority. In accordance with the Invitation To Tender and Award document. Also;
(1) The Council reserves the right to exclude a Bidder if:
(a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or
(b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.
(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following:
(a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder;
(b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder.
Please refer to the on-line Pre-Qualification Questionnaire and supporting documents for more details (including a definition of ‘Blacklist’) and guidance regarding self-cleaning.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts regulations 2006 (as amended) and set out in the Online Questionnaire, Invitation to Tender and Award Document.
Minimum level(s) of standards possibly required: In accordance with the Public Contracts regulations 2006 (as amended) and set out in the, Invitation to Tender and Award Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts regulations 2006 (as amended) and set out in the Online Questionnaire, Invitation to Tender and Award Document.
Minimum level(s) of standards possibly required:
In accordance with the Public Contracts regulations 2006 (as amended) and set out in the, Invitation to Tender and Award Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Proactis Reference Number REQD1001288

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 236-415247 of 6.12.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 16.3.2015 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=126832259

GO Reference: GO-2015120-PRO-6303758.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
Telephone: +44 1179106700

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with English law and the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.1.2015

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