Planning Consultancy Portsmouth

Planning Consultancy Portsmouth

Portsmouth City Council is inviting tenders from suitably qualified planning consultancies to work with the Council to produce a masterplan.

United Kingdom-Portsmouth: Urban planning services

2015/S 157-289023

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Civic Offices, Guildhall Square
For the attention of: Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service, Floor 4 Core 4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planning Consultancy – City Deal Sites.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (the ‘Council’) is inviting tenders from suitably qualified planning consultancies to work with the Council to produce a masterplan including infrastructure to support the creation of new communities.
In November 2013, Portsmouth and Southampton signed a joint ‘City Deal’ with central government. The initiative is intended to remove barriers to, and accelerate and increase, investment into the two cities to achieve economic growth, create jobs and new housing. Underpinning the City Deal agreement is the proposal to maximise the impact of marine and maritime assets by unlocking critical employment and housing sites. In Portsmouth, the key sites are located at Tipner and Horsea Island.
The masterplan will inform the submission of a planning application reflecting the masterplan outcomes. Alternatively consideration will be given to the use of a Local Development Order/Heritage Local Development Order to bring forward this brownfield site. In parallel the masterplan will be informed by market information and specialist understanding of water frontage development to ensure that the final scheme is viable and maximises the opportunity to create a marine and maritime hub.
The application or Local Development Order will be structured in a way that will enable a number of different delivery models. The masterplan will make the most of the opportunities provided by the City Deal sites and their unique location within Portsmouth Harbour.
The successful organisation will also be required to provide for further related services to support the delivery of this strategic project.
The Council is seeking a team that will work with the Council and key stakeholders to help shape the development of the area. For Portsmouth the quantum of development that Tipner and Horsea will deliver is on a scale that the City has not seen before. It is vital for the environmental, economic and social development of the City that any development is truly sustainable, innovative and of the highest quality.
Careful consideration needs to be given to the way the development is shaped to ensure that the scheme starts to create a sustainable community at the beginning of the development, but is also flexible to enable different delivery options. The team needs to bring with it innovation and creativity to work with the Council to ensure that the structure of the planning application delivers the vision for the area.
The Council is intending to award the contract to the successful bidder by 9.11.2015 and requires commencement of services as soon as is practically possible following award. The aim is that the planning application is submitted by the end of 2016 or that a Local Development Order is in place by a similar date if that is determined to be the better delivery model.
Estimated value of the contract is 1 250 000-2 500 000 GBP. In respect of the procurement process the following indicative timescale and deadlines apply:
— Deadline for requests for clarification: 10.9.2015 23:59
— Tender return deadline: 24.9.2015 14:00
— Interviews & presentations: 19-20.10.2015
— Notification of preferred bidder and standstill start: 30.10.2015
— Contract award: 9.11.2015
Tender documentation can be accessed via the Council’s e-sourcing system InTend at the following web address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.1.6)Common procurement vocabulary (CPV)

71410000, 71356400, 71311300, 71313000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

SITE INFORMATION
Both Tipner (East and West) and Horsea Island are identified as strategic sites in the Portsmouth Plan (the city’s Core Strategy) (Policies PCS1 and PCS3).
TIPNER
Tipner (East and West), a large and prominent gateway site to the city straddling the M275 motorway, is a strategic site with the potential to contribute to delivering a significant proportion of the development identified to meet the future needs of Portsmouth.

The strategic allocation set out in the Portsmouth Plan (Core Strategy) covers approximately 25 hectares, straddling both sides of the M275 motorway. The area contains a mix of uses and derelict land surrounded by terraced housing to the south and east, and a Ministry of Defence (MoD) Firing Range to the west. To the north lies Tipner Lake which forms part of Portsmouth Harbour (a protected Site of Special Scientific Interest, Special Protection Area for birds and Ramsar site). The site also contains two Grade II listed former powder magazines dating from the late 18th century.

While the Tipner West site remains largely vacant, on Tipner East outline permissions have been granted for new housing and café / retail uses across various land ownerships. Work has already commenced on land remediation on the Tipner East site and a new motorway junction off the M275 (the Tipner Interchange) and Park and Ride facility were successfully completed April 2014.
The area faces significant challenges to development which, along with the surrounding ecologically important habitat, include heavily contaminated land, flood risk, the capacity of the existing sewer system and poor access (currently limited Vehicle access).
The Portsmouth Plan (Core Strategy) notes that the regeneration of Tipner (East and West) will provide housing, employment and community facilities, together with improved access, a park and ride facility and walking and cycling connections to the wider city. The City Deal anticipates that Tipner East, Tipner West and the adjacent Firing Range will provide a combined total of:
— 1870 new homes
— 31 000 m² of employment space
The Firing Range site is programmed to transfer to the Council in April 2017 once the MOD have completed construction of a replacement firing range. Whilst it is a brownfield site it is not allocated for development in the Portsmouth Plan and its development would need to be fully evidenced and justified within any planning application if that is the chosen route.
Horsea Island
Horsea Island is located in the north-west corner of the city on the northern reaches of Portsmouth Harbour. The site has now transferred from the MOD to Council ownership. The island has been used by the MoD since the 1880s and continues to be the home of the ‘Defence Diving School’, the UK’s centre of excellence for military diving training. It is separated from Port Solent (a 1980’s marina and residential development) to the north by the former Paulsgrove landfill site which is being transformed into a country park which is anticipated to open in 2017. Development of Horsea Island faces similar challenges to the Tipner site. In addition, it is one of a number of sites being considered for designation as a ‘Local Wildlife Site’ in the city’s emerging ‘Site Allocations (Development Plan) Document’. The City Deal anticipates that Horsea Island will provide:
— 25 000 m² of employment space
— A new bridge and road through the Country Park site, linking the Horsea Island to Port Solent to the north.
Horsea Island is allocated in the Portsmouth Plan for housing and therefore any planning application for employment space would be a departure from the Core Strategy which would need to be fully evidenced/justified.
Specification Key Outputs
The successful bidder will be required to deliver the following Key Outputs:
1. Constraints Report — Produce a comprehensive Constraints Report identifying all constraints associated with the sites, underpinned by liaison with key stakeholders, site exploration, surveys and evidence gathering.
2. Most Appropriate Mechanism for Delivery — Establish the best and most appropriate route to bring forward the development either by a formal planning application or a Local Development Order.
3. Masterplan — Use the information to explore options to maximise the opportunities of these sites to deliver sustainable development that creates a new community. The Council will look for innovation and imagination in the masterplan and supporting application or Local Development Order to ensure that the future development is of high quality and sustainable in all elements. In developing the masterplan the Council needs to work with the team to explore all alternatives and evidence why options have been discounted. Consideration must be given to options such as land reclamation, alternative energy sources and the potential to create further deep water frontage and habitat mitigation. Consideration also needs to be given to the possibility of further land coming forward at a later date and land in private ownership not coming forward at suitable timescales.
4. Market Intelligence and Development Strategy — Provide market intelligence to shape a viable scheme including a development strategy, with specialist knowledge of the marine and maritime sector;
5. Costed Programme of Site Preparation — Develop a phased programme of site preparation including land remediation and flood defence strategies and other infrastructure for the sites, with indicative costs and draft site layout plans which will achieve a truly sustainable community and maximise the development potential;
6. Hybrid Planning Application or Local Development Order — Prepare a hybrid planning application seeking approval for outline permission for the scheme with a full application covering the bridge/road elements, remediation and flood defences; alternatively to explore the possibility of a Local Development Order to bring the site forward.
7. Risk Log — Working alongside the City Council’s Project Board, develop and maintain a comprehensive log of risks to site delivery and identify appropriate mitigations to those risks.
The successful consultant will be required to identify, appoint and manage all other professionals necessary to deliver the outputs listed above.
Bidders will be required to identify as part of their submission their proposed project management arrangements. It is envisaged that all meetings between the consultant and the client shall take place at Council’s offices in Portsmouth. An initial induction meeting will take place between the consultant and the client within one week of appointment.
A strategic project manager will be retained by the client who will act as the principal Council contact on a day to day basis. The successful consultant will be expected to present a progress report at each project management meeting to enable the client to assess progress against the timescale.
Estimated value excluding VAT:
Range: between 1 250 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The successful organisation will also be required to provide for further related services to support the delivery of this strategic project.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required: As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PLN/029xxpr/CDTH/15/T

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.9.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.8.2015

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