Plant Hire and Hired Haulage Tender Swansea

Plant Hire and Hired Haulage Tender Swansea

2 Lots. Length of contract: 48 months.

United Kingdom-Swansea: Industrial machinery

2017/S 038-068430

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792637578
E-mail: Roger.Mulcahy@swansea.gov.uk
NUTS code: UKL18
Internet address(es):Main address: www.swansea.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Plant Hire and Hired Haulage.

Reference number: CCS/17/001

II.1.2)Main CPV code

42000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Plant Hire and Hired Haulage.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Hired haulage

Lot No: 2

II.2.2)Additional CPV code(s)

42000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Various locations in Swansea.

II.2.4)Description of the procurement:

Hire Haulage – This is for lorries complete with drivers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be re procured in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Plant Hire

Lot No: 1

II.2.2)Additional CPV code(s)

45500000
60180000
42000000
43000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Various sites in Swansea.

II.2.4)Description of the procurement:

Framework for Hired Plant- a variety of operated and non-operated plant.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be re procured in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See procurement documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 100
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/03/2017
Local time: 12:30
Place:

E-tenderwales Portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted

VI.3)Additional information:

1. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the ‘Suppliers register here’ link.

— Enter your correct business and user details.

— Note the username you chose and click ‘Save’ when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.

— This will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3. Responding to the invitation to tender:

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution help-desk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850.

The Council’s intention is to enter into a Framework Agreement with all Provider/s that pass the minimum thresholds set in the Supplier Suitability Questionnaire.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=61181

(WA Ref: 61181)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City and County of Swansea Legal and Democratic Services
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792636000Internet address:www.swansea.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

City and County of Swansea, Legal and Democratic Services
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792636000

VI.5)Date of dispatch of this notice:

21/02/2017

 

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