Port Waste Management Services Belfast
Currently the services consist of the collection, transfer, storage and re-use, recycling or disposal of all solid waste produced by vessels calling at Belfast Harbour.
UK-Belfast: Refuse and waste related services
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Belfast Harbour Commissioners
Harbour Office, Corporation Square
For the attention of: David Knott
BT1 3AL Belfast
Telephone: +44 2890554422
Fax: +44 2890554411
General address of the contracting entity: http://www.belfast-harbour.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Belfast Harbour Commissioners
Harbour Office, Corporation Square
For the attention of: Financial Controller
BT1 3AL Belfast
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
Port Waste Management Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Belfast Harbour Estate
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Currently the services consist of the collection, transfer, storage and re-use, recycling or disposal of all solid waste produced by vessels calling at Belfast Harbour. The current service is based on the provision of 21 covered and lockable skips for special (international catering/galley waste), 21 skips for ship (non-galley) and 4 roll on roll off containers for cargo generated waste. All waste containers are required to be marked and colour coded. Any waste receptacle must be capable of being moved, removed or replaced at any time for operational reasons anywhere within the Harbour at no additional cost. The services are required 24 hours per day, 365 days per year. Appropriate records of services provided must be retained and maintained, and produced to BHC upon request at any time.
The Transfer of Udnertakings (Protection of Employment) Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the provision of the services. Further information will be provided at the invitation to tender stage of the process. Bidders are required to seek their own advice, make their own investigations and include for this if applicable in their tender responses. Information on the scope of services required by BHC is provided at Appendix 4 to the PQQ. In terms of specific functional and performance requirements for the services:
(a) the services will be required on a 24/7/365 basis;
(b) the successful bidder will be responsible for collection, removal, treatment/recycling and final disposal of ships waste and cargo waste in accordance with all applicable legislation, regulations and codes of conduct throughout the duration of the contract, including, without limitation, the legislation and regulations outlined in the Port Waste Management Plan enclosed as Appendix 5 to the PQQ;
(c) bidders should note that the waste services required for the Harbour Office, Harbour workshops and port operations facilities are excluded from the scope of services required;
(d) the successful bidder will be expected to deal with small quantities of hazardous waste, such as oily rags, filters, paint, fluorescent tubes, small quantites of waste electrical equipment, lubricants and spent cleaning materials within the scope of the contract awarded and at no extra cost to BHC;
(e) the successful bidder will be required to deal with all cruise ship waste, a breakdown of the composition of which is provided as Appendix 6 to the PQQ;
(f) the successful bidder will be required by the terms of the contract to meet a minimum target of 85% diversion of all waste from landfill;
(g) all requisite documentation and licences (e.g. waste transfer notes) must be retained, maintained and made available for inspection by BHC at any time upon request, both during the term of the contract and for a period of two (2) years thereafter;
(h) all international catering/galley waste must be handled and disposed of to the satisfaction of the Department of Agriculture and Rural Development in Northern Ireland; and
(i) the only facilities BHC will make available for provision of the services are a waste transfer facility and related storage at West Twin Square.
Bidders should further note that:
(a) cruise ship visits to the Harbour are estimated to be likely to increase from 45 in total during 2012 to 60 in 2013 (during the months of April to October);
(b) D1 offshore wind hub is due to commence operation in 2013 (approximately 40 conventional and 48 installation vessels during the first quarter of 2013). The waste arrangements for this operation have not been fianlised as yet and bidders should note that alternative waste management and disposal arrangements may be made for this site, outside of the scope of this tender. Further details will be provided to bidders in due course;
(c) BHC holds a waste exemption licence for short term storage of ship’s waste at West Twin Square; and
(d) any alterations proposed to the Port Waste Management Plan, enclosed at Appendix 5 to the PQQ, must be approved in advance by the Maritime Coastguard Agency.
II.1.6)Common procurement vocabulary (CPV)
90500000, 90511000, 90514000, 90512000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is anticipated that the contract will commence on 2 April 2013 and, subject to performance and the contract terms, continue thereafter for an initial period of three (3) years. The Contracting Authority will have the option, at its discretion, to extend the contract for up to two (2) further periods of twelve (12) months each, subject to the terms of the contract and performance of the service provider. Approximate estimated annual value is £200,000.
Estimated value excluding VAT
Range: between 600 000 and 1 000 000 GBP
II.2.2)Information about options
Description of these options: The Contracting Authority may, at its discretion, subject to the terms of the contract and performance of the service provider, extend the contract on two occasions for twelve (12) months each time.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, the Contracting Authority may require the parties to commit to joint and several liability in respect of the contract. Alternatively the Contracting Authority may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions applicable to the contract are set out in the Pre-Qualification Questionnaire, Invitation to Tender and draft contract and include, without limitation: certain requirements in relation to the holding of waste licences.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the service provider are specified in full in the Pre-Qualification Questionnaire and include, without limitation: (a) minimum insurance coverage in relation to employer’s liability and public liability of £10 million each; and (b) a minimum turnover threshold requirement of £400,000 per annum in each of the last three years.
Information and formalities necessary for evaluating if the requirements are met: The minimum standard to be met by the service provider are specified in full in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate
25.1.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The Pre-Qualification Questionnaire is available on request from the contact point set out in section 1 of this notice. The costs of responding to this OJEU notice and participation in the procurement will be borne by each tenderer. All discussions and correspondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Tenderers that satisfy the requirements of the pre-qualification process will be afforded the opportunity of a site visit. Further details will be provided by the Contracting Authority in due course. The Transfer of Undertakings (Protection of Employment) Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the provision of the services. Further information will be provided at the invitation to tender stage of the process. Tenderers are required to seek their own advice, make their own investigations and include for this if applicable in their tender responses.
Prior to the publication of this notice, the Contracting Authority carried out a market consultation exercise to inform a proportionate number of market participants of: (a) the Contracting Authority’s requirements in relation to the tendering of its port waste management services; (b) assess the structure, capability and capacity of the market to deliver those requirements; and (c) obtain feedback on the Contracting Authority’s proposals, in order that the tender was appropriately structured according to market options.
Such consultation was undertaken at an open forum at a meeting on 30 October 2012, and took the form of a general presentation and discussion of issues/potential options. Participants at that meeting were subsequently asked to provide any feedback/highlight any issues that would need to be considered by the Contracting Authority when formulating its requirements by way of e-mail no later than 16 November 2012.The Contracting Authority has taken into account such feedback in preparing this procurement process, however substantial care has been exercised by the Contracting Authority to ensure that the tender process/documents have not been structured or drafted in favour of or to discriminate against any one bidder. In the interests of transparency, the information shared with participants at the market consultation meeting will be provided with the Pre-Qualification Questionnaire, together with details of all questions raised and clarifications provided by BHC.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Please refer to section VI.4.2 of this notice.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to all tenderers. The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:17.12.2012