Portable Appliance Testing Tender – West Lothian Council

Portable Appliance Testing Tender – West Lothian Council

Carry out appliance testing for West Lothian Council in accordance with the Electricity at Work Regulations.

United Kingdom-Livingston: Checking and testing apparatus

2018/S 007-011559

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Catriona Peden
Telephone: +44 1506281814
E-mail: catriona.peden@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78Internet address(es):Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WLC PAT – Portable Appliance Testing

Reference number: CC8517

II.1.2)Main CPV code

38500000

II.1.3)Type of contract

Services

II.1.4)Short description:

Carry out appliance testing for West Lothian Council in accordance with the Electricity at Work Regulations.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

38500000
31600000

II.2.3)Place of performance

NUTS code: UKM78
Main site or place of performance:

West Lothian Council properties across the entire council area. This contract is not being lotted due to low-value.

II.2.4)Description of the procurement:

WLC seek a contractor to provide Portable Appliance Testing in council buildings not covered by Hard FM contracts.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical Skills / Weighting: 8
Quality criterion – Name: Programme of Works – Asset Management / Weighting: 10
Quality criterion – Name: Programme Management – Risk Based Approach / Weighting: 10
Quality criterion – Name: Workforce Matters / Weighting: 2
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to two periods of 12 months following the initial 3 year contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The council estate is always in a state of flux with new buildings being added and others being disposed of. This contract will cover all buildings owned by the council during the life of the contract whether listed in the tender documents or not.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

RE: ESPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labor law in relation to compliance with the regulations covering Scotland and the UK.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

RE ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers.

Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability.

Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk.

Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognized credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Minimum level(s) of standards possibly required:

Insurance Levels required:

— Employers Liability 10,000,000 GBP.

— Public Liability 5,000,000 GBP.

— Valid Motor Vehicle Insurance.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

RE: ESPD Q4C.1.2 please provide two examples of similar contracts delivered for similar value and asset numbers (150,000) preferably to a public sector client.

Minimum level(s) of standards possibly required:

RE: ESPD Q4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to:

— http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules.

The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/02/2018
Local time: 12:00
Place:

West Lothian Civic Centre, Livingston on PCS-Tender.

Information about authorised persons and opening procedure:

West Lothian Council Corporate Procurement staff opening electronic tender on PCS-Tender.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3, 4 or 5 years depending on use of extensions allowed for.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

RE: ESPD Q2B, complete information for all company directors, using home-address. Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

TUPE: The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.

Confidentiality: All information supplied by the Authority must be treated with confidence and not disclosed to third parties except.

Insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the authority will similarly be treated with confidence except:

1) For any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents, and the Contractor.

2) That references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

3) For the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9590 ITT code 21253. For more information see:

— http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.

A sub-contract clause has been included in this contract. For more information see:

— http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363.

Community benefits are included in this requirement. For more information see:

— http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

— the Community Benefits proposals provided by suppliers will not form part of the contract award criteria and will not be evaluated when determining the winning tender, but will require to delivered as part of the contract.

(SC Ref:518950).

VI.4)Procedures for review

VI.4.1)Review body

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325Internet address:http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/01/2018

 

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