Portfolio Management Office West Yorkshire

Portfolio Management Office West Yorkshire

There are 3 work streams during Stage 3, including: WS1 – People and Organisation; WS2 – Process, Control and Templates; WS3 – Systems and Data.

United Kingdom-Leeds: Business and management consultancy and related services

2016/S 141-255784

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Yorkshire Combined Authority
Wellington House, 40-50 Wellington Street
For the attention of: Christopher Brooks
LS1 2DE Leeds
United Kingdom
Telephone: +44 1132517237
E-mail: chris.brooks@westyorks-ca.gov.uk

Internet address(es):

General address of the contracting authority: www.westyorks-ca.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: West Yorkshire Combined Authority (WYCA) brings together Bradford, Calderdale, Kirklees, Leeds, Wakefield and York councils and the Leeds City Region Enterprise Partnership (LEP) as a united force for economic growth

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Portfolio Management Office — Establishment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UKE4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To date the WYCA has undertaken 2 phase of work in delivering a new PMO, including:
— Stage 1 — Assessing WYCA currently capabilities and maturity level.
— Stage 2 — Designing the new PMO, including the process through which schemes would be assessed and progress, and designing a Target Operating Model for the new PMO and Delivery Directorate.
The purpose of this stage, Stage 3, is to carry out the task required to transition to the new PMO. There are 3 work streams during Stage 3, including:
— WS1 — People and Organisation;
— WS2 — Process, Control and Templates;
— WS3 — Systems and Data.
Tenderers may bid for 1 or more work stream.

II.1.6)Common procurement vocabulary (CPV)

79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Full details are in the invitation to tender documents.
Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 19.9.2016. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: People and Organisation work stream

1)Short description

The objectives of this work stream are to:
— To take the outputs of the design stage, and further develop them so they are ready to be implemented by December 2016.
— To stress test the proposed Delivery Directorate and PMO organisational structure with comparable organisations and develop a phased structure for implementation.
— To populate the proposed Delivery Directorate and PMO organisational structure with the relevant staff possessing the required skills, experience and aptitude.
— To ensure that WYCA and its partner organisations are prepared for the organisation change.

2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

Full details are in the invitation to tender documents.
Estimated value excluding VAT:
Range: between 20 000 and 30 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Process, Control and Templates work stream

1)Short description

The objectives of this work stream are to:
— To take the outputs of the design stage, and further develop them so they are ready to be implemented by December 2016.
— To communicate and train stakeholders both internal and external to WYCA in the PMO Process, Controls and Templates so they feel confident in applying them in the implementation stage.
— To ensure that the OBS for the Portfolio Information Management System, reflects the requirements of this work stream.
— To map existing live projects against the new PMO governance process and communicate this to WYCA Programme Managers and the Promoter.

2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

Full details are in the invitation to tender documents.
Estimated value excluding VAT:
Range: between 75 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Systems and Data work stream

1)Short description

The objectives of this work stream are to enable the WYCA to:
— Gather data effectively and timely.
— Generate information that is consistent across Local Authority partners, enabling the organisation, its partners and stakeholders to have confidence in what is present to them, which in turn can be used to make informed investment and programme decisions.
— Produce regular progress and performance reports and statutory financial reports and create an environment that enables one version of the truth.
— Deliver a degree of commonality in systems and tools in a rolled up reporting mechanism to allow a uniformed understanding for the Combined Authority to manager progress and performance across the overall portfolio.
— Introduce an IT system that delivers on the objectives above, which itself must:
– Be capable of being developed and enhanced to meet the changing requirements of the WYCA as its range of activities and capabilities increase over a period of time;
– Recognise there is existing investment in systems within the organisation that should be exploited where possible;
– Support the developing target operating model (TOM), and;
– Reduce the manual inputting of data and duplication of data in order to support an integrated PMO work-flow.

2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

Full details are in the invitation to tender documents.
Estimated value excluding VAT:
Range: between 40 000 and 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All requirements are stated in the invitation to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All requirements are stated in the invitation to tender documents.
Minimum level(s) of standards possibly required: Minimum standards are stated in a document in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All requirements are stated in the invitation to tender documents.
Minimum level(s) of standards possibly required:
Minimum standards are stated in a document in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Approach and methodology. Weighting 35

2. Relevant experience. Weighting 20

3. Price. Weighting 20

4. Relevant experience, knowledge and skills of the consultant’s project director and project manager for the commission. Weighting 10

5. Project governance arrangements within the consultancy team. Weighting 10

6. The programme of proposed time-scales. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROJECT NO. CA0175

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.8.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.8.2016 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Invitation to tender documents are obtainable from WYCA’s e-tendering system, https://in-tendhost.co.uk/westyorkshireca/aspx/Home Hover on and select’ Tenders’ followed by ‘Current’ and ‘View Details.’ There will be a registration process, after which interested parties can log in and gain access to the documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

WYCA

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.7.2016

 

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