Portfolio Management System Tender

Portfolio Management System Tender

1) The selection and implementation of Portfolio Management Systems. 

United Kingdom-Preston: Systems consultancy services

2018/S 003-003276

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Local Pensions Partnership Investments Ltd
County Hall, Fishergate
United Kingdom
Contact person: Procurement Support
Telephone: +44 1633742054
E-mail: procurementsupport@proximagroup.com
NUTS code: UKD47Internet address(es):Main address: https://www.localpensionspartnership.org.uk/
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://catalytics.proximagroup.com/Proxima/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement


Portfolio management system and outsourced middle office

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

LPP has conducted a review of its investment operations systems and processes which concluded that LPP could implement changes to its current model to improve operational risk resilience and delivery of regulatory compliance. Recommended improvements would also seek to deliver a more scalable model which would aim to be the best in its class and deliver a higher quality service to clients. LPP recognises that internal resources lack the capacity and market expertise to provide complete support to a programme which can deliver the recommendations of the review and is, therefore, seeking specialist consultancy support along with a comprehensive understanding of LPP’s particular operating environment.

II.1.5)Estimated total value

Value excluding VAT: 1 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

This procurement is being managed by Proxima Group on behalf of the Local Pension Partnership Limited (LPP)


It is LPP’s intention to upgrade the systems and processes supporting its regulated investments business, LPP I, and to outsource its middle office function in order to benefit from a greater breadth of expertise and the increased value provided by a specialist provider. It is seeking a consultant to act as a partner, bringing the expertise of operating models, outsourcing and project management and delivery. This is being formalised in the following 2 workstreams:

1) The selection and implementation of Portfolio Management Systems (PMS). The delivery portfolio management systems to support public and private market asset classes will be coordinated with the outsourced middle office. It will select, contract, deploy, configure and test the system before migrating LPP’s portfolios onto it as the middle office services are begun. The workstream includes training of users and enhanced support during initial operations.

2) The implementation of an operating model based on an outsourced middle office. The middle office workstream will deliver an enhanced investment operations process, preparing the model for additional clients, instrument and investment types and client reporting needs. The workstream will define the detailed processes between LPP and its custodians and agreed contracts, commercials and associated service level agreements before integrating the outsourced middle office services into LPP’s new Portfolio Management System.

For further information please contact Jo Bond at Proxima Group on the contact details contained within.

This contract notice.

Tendering Instructions.

In order to express your interest and obtain access to the tender documentation, you are required to register your company within the Catalytics e-tendering portal as follows:

1 – Follow the portal web link – https://catalytics.proximagroup.com/Proxima/

2 – Click “register here”

3 – Complete a simple form to register for an account (containing general questions, company details etc)

4 – Set up login details (username & password)

5 – Once you have submitted your details you will receive an email containing a link to activate your account, you should receive this instantly, if you do not please check your junk folder, if the email is not there please contact the procurement support team on 01633 742054 or by email on procurementsupport@proximagroup.com

6 – Once you have activated your account you will be able to log-in to the portal and will be required to complete an online Supplier Registration Form (SRF), this then completes the registration process.

7 – You must then email confirmation of registration to procurementsupport@proximagroup.com, who will then provide you with access to the tender documentation within the portal.

All tender responses must be submitted via the Catalytics portal, any requests for additional information or clarification questions must also be submitted via the portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/02/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Local Pension Partnership Limited
County Hall, Fishergate
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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