Portsmouth City Council Case Management System Tender

Portsmouth City Council Case Management System Tender

Portsmouth City Council is inviting tenders from suppliers for the supply, installation, configuration, hosting, support and maintenance of a children’s social care case management system.

United Kingdom-Portsmouth: Industry specific software package

2017/S 236-490292

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Case management system – Children’s Social Care.

Reference number: P00002808

II.1.2)Main CPV code

48100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council ‘the Authority’ is inviting tenders from suppliers for the supply, installation, configuration, hosting, support and maintenance of a children’s social care case management system.

The contract will commence on 30.01.2018 and will run for an initial period of 5 years extendable in increments to be agreed at the option of the Authority.

The estimated value of the contract over the initial 5 year period is 1,300,000 GBP.

The application is via submission of a completed tender by no later than 08.01.2018.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48219300
48311000
48442000
48000000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Portsmouth City Council ‘the Authority’ is inviting tenders from suppliers for the supply, installation, configuration, hosting, support and maintenance of a children’s social care case management system.

The Authority is targeting to have awarded the contract by 30 January 2018 with a subsequent go-live date in January 2019. Bidders are also invited to submit bids for an optional programme which will expedite the implementation and go live in October 2018.

The initial contract term is 5 years with options to extend on a rolling basis in increments to be agreed thereafter dependent upon the performance and agreement of both parties.

The system will be used to manage the cases of the Authority’s Children’s Social Care workload.

The contract will cover the following areas of Children’s Social Care:

— Case Management,

— Document Management,

— Finance,

— Assessment and Intervention,

— Fostering and Adoption,

— Child Protection,

— Looked After Children,

— Children with Disabilities,

— Children in Need,

— Early Help and Prevention,

— Multi-Agency Safeguarding Hub (MASH),

— Single View of the Child and Family,

— Workflow and Dashboards,

— Reporting and Business Intelligence,

— Education (School Improvement and early support, Inclusion services).

The new system should be social work best practice process driven by Social Care and offer integration with Health and Education. The system must be a fully developed proven working package with evidence of testing and implementation within a number of comparably sized peer organizations.

The Authority must be provided with the most up to date version of the system throughout the contract at no additional cost in respect of upgrades and training.

Bidders are referred to the documentation accessible via the Authority’s e-sourcing solution In-Tend which sets out the Authority’s requirements and procurement strategy in detail https://in-tendhost.co.uk/portsmouthcc/aspx/home.

In order to let the contract in sufficient time to meet the required ‘go live’ implementation timescales the procurement process will be run in accordance with the outline programme set out below:

— Request for Clarification Deadline – 27.12.2017 (23:59),

— Tender Return Deadline – 08.01.2018 (14:00),

— Interview/Demonstration – 17.01.2018,

— Notification of Preferred Bidder – 19.01.2018,

— Standstill Period End – 29.01.2018 (23:59),

— Contract Award – 30.01.2018.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial contract term is 5 years with options to extend on a rolling basis in increments to be agreed thereafter, dependent upon the performance and agreement of both parties.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The Authority reserves the right to review and potentially alter the user license model at any point during the term of the contract.

The Authority reserves the right to purchase additional modules at any point during the term of the contract.

Any additional modules must be provided on an evidenced best market price to the Authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Summer 2022 – if extension options are not taken up.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/12/2017

 

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