Portsmouth City Council General Building Work

Portsmouth City Council General Building Work

Portsmouth City Council is seeking to establish a multi-supplier framework agreement for the delivery of general building works projects.

United Kingdom-Portsmouth: Building extension work

2016/S 044-072038

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31Internet address(es):Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Portsmouth area framework agreement — general building.

Reference number: LAH/683HHPR/1208/16/FW

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Portsmouth City Council (‘the Employer’) is seeking to establish a multi-supplier framework agreement for the delivery of general building works projects. Works to be delivered via the agreement shall include but not be limited to delivery of: low to medium rise traditionally constructed domestic and commercial extensions, installation of kitchens and bathrooms, window and door replacement, school classroom refurbishment, floor covering work, fascia and guttering repairs, external landscaping and associated mechanical and electrical installation work.

The Employer will establish the framework concurrently with the letting of a contract for strip out and conversion of an existing office into 2 no. residential units at Hilsea Lodge, the estimated value of which is IRO 135 000 GBP. The Employer is targeting to have awarded both the overarching framework agreement and Hilsea Lodge contract by 16.5.2016. Once established the framework agreement will be in place for a maximum term of 4 years.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Portsmouth City Council (‘the Employer’) is seeking to establish a multi-supplier Framework agreement for the delivery of general building works projects generally ranging from £50,000 to £500,000 in individual contract value. The agreement may also be used to award contracts both below and above this value range with no stated cap in regards of maximum or minimum individual contract values.

The Employer estimates that 1 500 000 GBP — 2 000 000 GBP of relevant works contracts per annum may be let via the framework agreement, although the establishment of the framework agreement will place no obligation on the Employer or the additional named contracting authorities to use the arrangement.

The Employer will establish the framework concurrently with the letting of a contract for refurbishment works at Hilsea Lodge, Portsmouth. The form of contract will be JCT Minor Works Building Contract 2011 (as amended 6.4.2015). The estimated value of the works is approx. 135 000 GBP

The majority of works will be let via traditional single stage tendering, however the Employer reserves the right to utilise a range of procurement strategies including but not limited to design & build, early contractor involvement and two stage open book tendering and selecting from full suite of JCT contracts as appropriate to the contract in question.

To ensure effective competition is maintained over the course of the agreement and a flexible proportionate approach is taken to the two awarding of higher value / higher complexity works a two tier framework agreement will be established. The primary first tier will be made up of 6 suppliers and the secondary made up of a further 4 -6 suppliers. Full details on the establishment and on-going operation of the tiers can be found within the tender documentation.

The framework agreement will also be available for members of the Portsmouth Regional Procurement Partnership (PRPP) plus East Hampshire District Council (EHDC) to let call-off contracts from where appropriate.

The PRPP is made up of the following members:

— Portsmouth City Council.

— Havant Borough Council.

— Fareham Borough Council.

— Gosport Borough Council.

— University of Portsmouth.

— NHS South of England Procurement Services (SoEPS) (and its successors in title).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

As included within tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/04/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/04/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the option of the Employer the framework agreement may be re-tendered during 2020.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
Telephone: +44 2079476000Internet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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