Portsmouth City Council Security Services Framework

Portsmouth City Council Security Services Framework

4 Lots. Lot 1- Council Premises Security (1 supplier); Lot 2 — Events (up to 3 suppliers).

United Kingdom-Portsmouth: Security services

2016/S 027-042984

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Portsmouth
PO1 2BJ
UNITED KINGDOM
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31Internet address(es):Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Services Framework — Portsmouth.

Reference number: P00002317

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority is inviting tenders from suitably qualified and experienced security companies to undertake the provision of security services. This tender is for the full requirement of manual security guarding throughout the Authority’s premises, sites and events.

The tender opportunity has been split into 4 Lots and suppliers may bid for 1 or more of the Lots. There is a current contract in place for Lot 4 until 31.10.2016 therefore no expressions of interest are being sought at this time.

— Lot 1- Council Premises Security (1 supplier);

— Lot 2 — Events (up to 3 suppliers);

— Lot 3 — Traffic Management (up to 3 suppliers);

— Lot 4 — Security at Portsmouth International Port (1 supplier);

Portsmouth City Council currently spends an estimated at 235 000 GBP per annum on Lot 1, 35 000 GBP on Lot 2, 35 000 GBP on Lot 3 and 850 000 GBP on Lot 4 for security services.

The Authority is targeting to have awarded the contract by 28.3.2016 with a subsequent commencement date of 1.4.2016.

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Council Premises Security.

Lot No: 1

II.2.2)Additional CPV code(s)

79711000
79713000
79715000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

To provide security services for Council premises, the requirements will include but not be limited to;

o Site / Mobile Patrol;

o Key Holding/Alarm Response;

o Lock/Unlock Services (incl. car parks);

o Temporary Staff Cover;

The number of sites and number of visits required will vary, specific site details shall be provided upon award of contract. Some services may be required at short notice.

In establishing the framework the Authority will concurrently award the call off to a single supplier for this Lot.

II.2.6)Estimated value

Value excluding VAT: 1 880 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement is subject to EU regulations however falls under the light touch regime. The Authority is therefore reserving the right to reopen the framework to new entrants if the need arises.

II.2)Description

II.2.1)Title:

Events.

Lot No: 2

II.2.2)Additional CPV code(s)

79713000
79715000
79952000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

To provide security services for small-scale or large events and personnel protection. The services required will include but not be limited to;

o PCC Managed Events;

o PCC Seafront Services;

o Support of at Risk Workers and Personnel Protection;

o PCC Staff Cover and Support in Case of Emergencies;

Once admitted to the framework suppliers will either be selected via mini-competition or via direct call off. The Authority also reserves the right to award a term contract to a single supplier as a partner contractor.

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement is subject to EU regulations however falls under the light touch regime. The Authority is therefore reserving the right to reopen the framework to new entrants if the need arises.

II.2)Description

II.2.1)Title:

Traffic Management.

Lot No: 3

II.2.2)Additional CPV code(s)

63712700
79713000
79715000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

To provide security services in relation to traffic management. The requirements will include but not be limited to;

o Traffic Management (on and off street, events and car parks);

o High Visibility Beaconed Vehicles;

o Emergency Call Out;

o Overflow Parking;

Once admitted to the framework suppliers will either be selected via mini-competition or via direct call off. The Authority also reserves the right to award a term contract to a single supplier as a partner contractor.

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement is subject to EU regulations however falls under the light touch regime. The Authority is therefore reserving the right to reopen the framework to new entrants if the need arises.

II.2)Description

II.2.1)Title:

Security at Portsmouth International Port.

Lot No: 4

II.2.2)Additional CPV code(s)

79713000
79715000
79714000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Portsmouth International Port has a current contract in place for security until 31.10.2016 with extension options for a further 2 years. No expressions of interest are sought at this time, information has been issued for reference only.

o Terminal Building — Staff Through Route;

o Provision of a Search Team and Freight Searching;

o Gates — Main Car Exit Gate and Outward Car Gates;

o Security Level Escalation — Search Team;

o Freight Gate Cover & Miscellaneous Temporary Cover;

This Lot is for the provision of security services for both Portsmouth International Cruise and Ferry Port and for MMD (Shipping Services) Ltd, who provide specialist fruit and vegetable importing facilities at Portsmouth International Port.

Security levels may increase or decrease at short notice due to the Department for Transport changing the security level or due to changes in shipping times and movements. It is imperative that the supplier can cater for these changes to staffing levels at short notice.

II.2.6)Estimated value

Value excluding VAT: 3 400 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No expressions of interest are sought at this time. The Authority may wish to issue a tender via this framework for a replacement contract under Lot 4 and will reopen the framework if the need arises. If required the contract for Lot 4 will be awarded to a single supplier.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 29/02/2016
Local time: 14:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

The framework agreement will also be available for members of the Portsmouth Regional Procurement Partnership (PRPP) plus East Hampshire District Council (EHDC) to let call off contracts from where appropriate.

The PRPP is made up of the following members:

Portsmouth City Council;

Havant Borough Council;

Fareham Borough Council;

Gosport Borough Council;

University of Portsmouth;

NHS Portsmouth — trading as Solent Supplies Team (and its successors in title);

Portsmouth Hospitals NHS Trust — trading as Solent Supplies Team (and its successors in title).

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOMInternet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/02/2016

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