Post Office Ltd fleet management services

Post Office Ltd fleet management services

Contract to supply a fully managed fleet maintenance and performance service. This will include scheduled maintenance, repairs (including those specific to armoured fleet), elements of security technology management, management reporting, document management and call centre.

UK-London: fleet management, repair and maintenance services

2012/S 237-390589

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Post Office Ltd
148 Old Street – 2nd floor
Contact point(s): Michael Hallinan
For the attention of: Michael Hallinan
EC1V 9HQ London
UNITED KINGDOM
E-mail: michael.hallinan@postoffice.co.uk

Internet address(es):

General address of the contracting authority: http://www.postoffice.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other
I.3)Main activity
Economic and financial affairs
Other: Postal Authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Post Office Ltd fleet management services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: UK wide including NI.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Contract to supply a fully managed fleet maintenance and performance service. This will include scheduled maintenance, repairs (including those specific to armoured fleet), elements of security technology management, management reporting, document management and call centre.
II.1.6)Common procurement vocabulary (CPV)

50111000, 50111100, 50111110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract will cover the scope of approximately 470 vehicles, the bulk of which are used for cash delivery services; c30 vehicles being used as mobile post offices. This will be a 3 year contract with an option to extend for 2 further years. The estimated value is based on 3 years.
Estimated value excluding VAT: 11 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: There will be an option to extend for a further 2 years after the initial term of 3 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or parent company guarantee or other form of security may be required depending upon the organisation’s financial stability as set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See terms of contract to be issued with the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid the contracting authority may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions to be set out in the contract to be sent out with the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
Minimum level(s) of standards possibly required: Please see PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ.
Minimum level(s) of standards possibly required:
Please see PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
POLFMS2012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.1.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
8.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Expression of Interest (EOI) & pre-qualification questionnaire (PQQ).
Please read ALL of the following information carefully.
1. Expression of interest: please ensure that you submit an expression of interest promptly so that your details can be stored. This is a necessary first step in order for you to be able to respond to the PQQ.
2. To formally submit an EOI you must firstly download the applicant details spreadsheet (Excel file) located on the Royal Mail Group web site at:
http://www.royalmailgroup.com/sites/default/files/applicant_details_spreadsheet_v3.0.xls;

3. The applicant details spreadsheet should be completed with the details of your organisation. The spreadsheet format should not be amended in any way. Mandatory information required to be added to the spreadsheet is: Organisation name; contact telephone number for your organisation; first name of the person who will complete the PQQ; surname of the person who will complete the PQQ; contact number for the person who will complete the PQQ; e-mail address of the person who will be completing the PQQ. Please also complete as much of the non-mandatory information as possible;
3. Following completion of your Applicant Details Spreadsheet, please e-mail the spreadsheet to Michael Hallinan at michael.hallinan@postoffice.co.uk;

4. You will THEN be sent the PQQ by email
5. The pre-qualification questionnaire must be completed in the formats required and e-mailed back to michael.hallinan@postoffice.co.uk

6. The PQQ will close as noted in IV.3.4.
Please note: Your PQQ may not be sent out straight away as your notice of interest will be validated first;
7. POL may require suppliers to supplement or clarify the information submitted in the PQQ and may also undertake its own audit of the supplier to verify the information provided;
8. Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English;
9. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts;
10. Post Office Ltd is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. POL reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means.
All communications must be made through michael.hallinan@postoffice.co.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Any appeal in relation to this procurement process should be addressed to the contact point at I.1 above

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any appeal in relation to this procurement process should be addressed to the contract point at I.1 above.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
7.12.2012

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