Postal and Courier Services Contract Northern Ireland

Postal and Courier Services Contract Northern Ireland

The scope of this contract will include but not be limited to collection and delivery , consolidation of mail, mail consultancy,.

United Kingdom-Belfast: Post and courier services

2016/S 236-430415

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Power NI Energy Ltd
NI27394
50 Newforge Lane
Belfast
BT9 5NW
United Kingdom
Contact person: Debra Stevenson
Telephone: +44 2890685064
E-mail: procurement@powerni.co.uk
NUTS code: UKN01
Internet address(es):Main address: http://www.powerni.co.uk

Address of the buyer profile: http://www.powerni.co.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://procurement.powerni.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Electricity

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Postal and Courier Services.

Reference number: PNI00001

II.1.2)Main CPV code

64100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Power NI wishes to award a contract for a Postal and Courier services between its properties in Northern Ireland (NI), Domestic Customers in ROI and those of its suppliers of printing services in both NI and England and for the final delivery of electricity bills and other mail to customers addresses. The scope of this contract will include but not be limited to collection and delivery , consolidation of mail, mail consultancy, mail audits, document exchange, data cleansing and address management. Details of which will be further described in the PIM/PQQ.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

64112000
64121100

II.2.3)Place of performance

NUTS code: UKN01

II.2.4)Description of the procurement:

To appoint a contractor to provide postal and courier services between its properties in Northern Ireland (NI), Domestic Customers in ROI and those of its suppliers of printing services in both NI and England and for the final delivery of electricity bills and other mail to customers addresses. The scope of this contract will include but not be limited to collection and delivery , consolidation of mail, mail consultancy, mail audits, document exchange, data cleansing and address management.

Applicants will be assessed in accordance with Section 3 of Chapter 3 of Part 2 of the Utilities Contracts Regulations 2016, as amended, on the basis of information provided in response to a pre-qualification questionnaire (“PQQ”) in line with those instructions outlined in the Project Information Memorandum (PIM).

Copies of the PIM and PPQ are available on request by email to procurement@powerni.co.uk, which will issue login details for electronic access. Completed PQQs must be returned to Power NI, electronically at the address in section 1.1 before the deadline specified in section IV.3.4 below.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further maximum period of 24 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met:

Details are described in the Project Information Memorandum (PIM) and Pre-Qualification Questionnaire (PQQ) which will be available to any Applicant that registers and on request by email to procurement@powerni.co.uk

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met.

Minimum level(s) of standards possibly required:

Details are described in the Project Information Memorandum (PIM) and Pre-Qualification Questionnaire (PQQ) which will be available to any Applicant that registers and on request by email to procurement@powerni.co.uk

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met.

Minimum level(s) of standards possibly required:

Please see the PQQ and PIM.

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Please see the PQQ and PIM.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Power NI’s particular requirements will be set out in the Invitation to Negotiate documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other form(s) of security.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Negotiate documentation.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The procurement will be undertaken utilising the Negotiated procedure with prior call for competition pursuant to Section 3 of Chapter 3 of Part 2 of the Utilities Contracts Regulations 2016 and, subject to regulatory approval, it is intended it will be awarded as a single contract.

Power NI wishes to appoint either a single organisation to provide the services or a prime contractor, supported by appropriate subcontractors of their choice. The Applicant will need to demonstrate that together with any subcontractors used, it is capable of providing the full range of services.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/01/2017
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/02/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Power NI expressly reserves the right:

1. Not to award any contract as a result of the procurement process commenced by publication of this notice;

2. To make whatever changes it may see fit to the content and structure of the tendering competition;

3. To award 1 or more contract(s) in relation to part only of the requirements covered by this notice;

4. To award a contract(s) in stages

And in no circumstances will Power NI be liable for any costs incurred by candidates.

Variants may bid at the discretion of Power NI, be permissible within parameters to be set out the within the invitation to tender documentation.

Power NI is carrying out this procurement on behalf of itself as principal and also as an agent of Viridian Group Holdings Ltd. (Viridian) and Viridian Subsidiaries. Any contract(s) awarded as a result of this procurement may be entered into by or for the benefit of any one or more of these bodies.

VI.4)Procedures for review

VI.4.1)Review body

Power NI Energy Ltd
50 Newforge Lane
Belfast
BT9 5NW
United Kingdom
Telephone: +44 2890685064
E-mail: procurement@powerni.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/12/2016

 

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