Postal Document and Digital Data Services

Postal Document and Digital Data Services

The framework will focus upon the supply of postal document and digital data communication and processing services and supplies across eight lots as detailed below.

United Kingdom-Manchester: Postal and telecommunications services

2015/S 167-304948

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crescent Purchasing Consortium
Technology House, Lissadel Street, Salford
For the attention of: Steve Davies
M6 6AP Manchester
UNITED KINGDOM
Telephone: +44 79660400564
E-mail: steve.davies@dukefield.co.uk

Internet address(es):

General address of the contracting authority: http://www.thecpc.ac.uk

Electronic access to information: http://in-tendhost.co.uk/dukefield

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/dukefield

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Others as identified in Section II.1.5) and stated within the invitation to tender documentation
Others as identified in Section II.1.5) and stated within the invitation to tender
Others as identified in Section II.1.5) and stated within the invitation to tender Others as identified in Section II.1.5) and stated within the invitation to tender
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Postal, Document and Digital Data Communication and Processing Services and Supplies Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: This framework is for the use of the Public Sector throughout the United Kingdom with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 52

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority wishes to establish a framework agreement for the provision of postal, document and digital data communication processing services and supplies (known as the postal services framework). The framework will focus upon the supply of postal document and digital data communication and processing services and supplies across eight lots as detailed below.
The Contracting Authority wishes to establish a framework agreement to meet the postal, document and digital data communication and processing needs of organisations across the entire public sector covering a broad range of said services and supplies. The framework is let on behalf of the Crescent Purchasing Consortium (hereafter CPC) but will also be open for use by all other public sector Contracting Authorities (and any future successors to these organisations) (as defined in Part 1, General, 2 (1) of the Public Contract Regulations 2015) or their agents. These include, but are not limited to central government departments and their agencies, non-departmental public bodies (NDPBs), NHS bodies (including acute trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, strategic health authorities, mental health trusts, special health authorities), local authorities, police authorities, emergency services, educational establishments (including schools, universities, academies, academies trusts, free schools, colleges of further education), hospices, national parks and registered social landlords who have a need to purchase these services.

Full details of the classification of end user establishments and geographical areas is available on http://www.npg-ltd.com/tenders/

The framework will consist of 8 Lots as follows:
— Lot 1 — Mailing Equipment and Associated Services,
— Lot 2 — Collection and Delivery Services,
— Lot 3 — International Mail Services,
— Lot 4 — Packages and Parcels Services,
— Lot 5 — On-Site Mailing Services: Inbound and Outbound Services,
— Lot 6 — Off-Site Mailing Services: Inbound and Outbound Services,
— Lot 7 — Managed Mail, Document, Data and Print Services,
— Lot 8 — Audit, Due Diligence and Consultancy Services.

II.1.6)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64112000, 64113000, 64115000, 64116000, 64121100, 64121200, 64122000, 64216110, 64216120,30130000, 30131000, 30131100, 30131200, 30131300, 30131400, 30131500, 30131600, 30131800, 30132000, 30132100, 30133000, 30133100,30144100, 30170000, 48000000, 48100000, 48200000, 48211000, 48213000, 48214000, 48219000, 48223000, 48310000, 48311000, 48311100,48318000, 48313000, 48328000, 48329000, 48613000, 48720000, 48781000, 48782000, 48920000, 60160000, 79570000, 79571000, 30120000,30121000, 30121100, 30121200, 30121300, 79810000, 79811000, 48300000, 79400000, 79410000, 79411000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The volume of the requirement under this framework is entirely dependent upon the take up of the agreement by end users. The total value of the framework is anticipated not to exceed 200 000 000 GBP over the 4 year term of the framework.
Estimated value excluding VAT:
Range: between 2 000 000 and 200 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the framework agreement by 12 months at the sole discretion of the Contracting Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Mailing Equipment and Associated Services

1)Short description

This Lot will provide access to a comprehensive range of mailing equipment and associated services and consumables. The supplies will be available from up to 10 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64112000, 64113000, 30130000, 30131000, 30131100, 30131200, 30131300, 30131400, 30131500, 30131600,30131800, 30132000, 30132100, 30133000, 30133100, 30144100, 30170000

3)Quantity or scope

The quantity and value of the framework will be determined by the uptake from end users of the framework. Initial estimates consider a value range for this Lot of between 250 000 GBP and 10 000 000 GBP over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Collection and Delivery Services

1)Short description

This Lot will provide access to a comprehensive range of mail collection and delivery services. The supplies will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64112000, 64113000, 64115000, 64116000, 64121100, 64121200, 64122000, 64216110, 64216120,60160000, 79570000, 79571000

3)Quantity or scope

The quantity and value of the framework will be determined by the uptake from end users of the framework. Initial estimates consider a value range for this Lot of between 250 000 GBP and 32 500 000 GBP over the full four year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 32 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: International Mail Services

1)Short description

This Lot will provide access to a comprehensive range of International mail collection and delivery services. The supplies will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64112000, 64113000, 64115000, 64116000, 64121100, 64121200, 64122000, 64216110, 64216120,48223000, 60160000, 79570000, 79571000, 79810000, 79811000, 48300000

3)Quantity or scope

The quantity and value of the framework will be determined by the up take from end users of the framework. Initial estimates consider a value range for this lot of between 250 000 GBP and 25 000 000 GBP over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 25 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Packages and Parcels Services

1)Short description

This Lot will provide access to a comprehensive range of package and parcel mail services involving collection and delivery of parcels and packages. The services will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64113000, 64121100, 64121200, 48100000, 60160000, 79570000, 79571000

3)Quantity or scope

The quantity and value of the framework will be determined by the up take from end users of the framework. Initial estimates consider a value range for this Lot of between 250 000 GBP and 25 000 000 GBP over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 25 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: On-site Mailing Solutions: Inbound and Outbound Services

1)Short description

This Lot will provide access to a comprehensive range of on-site mailing services: inbound and outbound solutions. The services will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64112000, 64113000, 64115000, 64116000, 64121100, 64121200, 64122000, 64216110, 64216120,30130000, 30131000, 30131100, 30131200, 30131300, 30131400, 30131500, 30131600, 30131800, 30132000, 30132100, 30133000, 30133100,30144100, 30170000, 48000000, 48100000, 48200000, 48211000, 48213000, 48214000, 48219000, 48223000, 48310000, 48311000, 48311100,48318000, 48313000, 48328000, 48329000, 48613000, 48720000, 48781000, 48782000, 48920000, 60160000, 79570000, 79571000, 30120000,30121000, 30121300, 79810000, 79811000, 48300000

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework. Initial estimates consider a value range for this lot of between 250 000 GBP and 32 500 000 GBP over the full four year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 32 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Off-Site Mailing Services: Inbound and Outbound Services

1)Short description

This Lot will provide access to a comprehensive range of off-site mailing services: inbound and outbound services. The services will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64112000, 64113000, 64115000, 64116000, 64121100, 64121200, 64122000, 64216110, 64216120,30130000, 30131000, 30131100, 30131200, 30131300, 30131400, 30131500, 30131600, 30131800, 30132000, 30132100, 30133000, 30133100,30144100, 30170000, 48000000, 48100000, 48200000, 48211000, 48213000, 48214000, 48219000, 48223000, 48310000, 48311000, 48311100,48318000, 48313000, 48328000, 48329000, 48613000, 48720000, 48781000, 48782000, 48920000, 60160000, 79570000, 79571000, 30120000,30121000, 30121100, 30121200, 30121300, 79810000, 79811000, 48300000

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework. Initial estimates consider a value range for this lot of between 250 000 GBP and 32 500 000 GBP over the full four year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 32 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Managed Mail, Document, Data and Print Services

1)Short description

This Lot will provide access to a comprehensive range of managed mail, document, data and print service solutions. This is designed to be a solutions based Lot which can provide a combination or all of the services available under any of the other framework Lots delivered as a service solution. The services will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 64110000, 64111000, 64112000, 64113000, 64115000, 64116000, 64121100, 64121200, 64122000, 64216110, 64216120,30130000, 30131000, 30131100, 30131200, 30131300, 30131400, 30131500, 30131600, 30131800, 30132000, 30132100, 30133000, 30133100,30144100, 30170000, 48000000, 48100000, 48200000, 48211000, 48213000, 48214000, 48219000, 48223000, 48310000, 48311000, 48311100,48318000, 48313000, 48328000, 48329000, 48613000, 48720000, 48781000, 48782000, 48920000, 60160000, 79570000, 79571000, 30120000,30121000, 30121100, 30121200, 30121300, 79810000, 79811000, 48300000

3)Quantity or scope

The quantity and value of the framework will be determined by the up take from end users of the framework. Initial estimates consider a value range for this Lot of between 250 000 GBP and 32 500 000 GBP over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 32 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Audit, Due Diligence and Consultancy Services

1)Short description

This Lot will provide access to a comprehensive range of Audit, Due Diligence and Consultancy Services. This is designed to be a consultancy Lot that supports and adds value to the supplies, services and solutions that can be procured under Lots 1 to 7. The services will be available from up to 6 Suppliers.

2)Common procurement vocabulary (CPV)

64000000, 64100000, 79571000, 79000000, 79410000, 79411000

3)Quantity or scope

The quantity and value of the framework will be determined by the up take from end users of the framework. Initial estimates consider a value range for this Lot of between 250 000 GBP and 10 000 000 GBP over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 250 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the invitation to tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the invitation to tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the invitation to tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the invitation to tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the invitation to tender documentation.
Minimum level(s) of standards possibly required: Please refer to the invitation to tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the invitation to tender documentation.
Minimum level(s) of standards possibly required:
Please refer to the invitation to tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Whilst the tender is not being run under an e-auction, the Contracting Authority have stated ‘yes’ as users of the framework may wish to use an e-auction to run a further competition.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPC/DU/POST/07

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Northern Procurement Group Limited (who are a subsidiary of Dukefield Limited) are acting as agents of Crescent Purchasing Consortium in the development and ongoing contract management of this framework. The Contracting Authority will be using an e-Tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the In-Tend system at http://in-tendhost.co.uk/dukefield, the tender opportunity will be available in the current tenders tab of the site.

The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will it be liable for any costs incurred by tenderers.
The value of the framework provided in Section II.1.4) is only an estimate and the Contracting Authority cannot guarantee any business through this framework agreement.
The Contracting Authority wishes to establish a framework agreement open for use by all public sector bodies as stated in Section II.1.5)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Crescent Purchasing Consortium
Technology House, Lissadel Street, Salford
M6 6AP Manchester
UNITED KINGDOM

Body responsible for mediation procedures

Crescent Purchasing Consortium
Technology House, Lissadel Street, Salford
M6 6AP Manchester
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPC as Contracting Authority will incorporate a minimum of a 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Crescent Purchasing Consortium
Technology House, Lissadel Street, Salford
M6 6AP Manchester
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.8.2015

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