Postal Services National Framework – Scotland

Postal Services National Framework – Scotland

Scottish Ministers intend to award a National Framework for the Scottish Public Sector for the provision of a fully managed service for Post/Mail.

United Kingdom-Glasgow: Postal services

2016/S 071-124377

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Government
5 Atlantic Quay, 150 Broomielaw
Contact point(s): Scottish Procurement and Commercial Directorate
For the attention of: Kath Cowan
G2 8LU Glasgow
UNITED KINGDOM
Telephone: +44 1412420129
E-mail: kathleen.cowan@gov.scot

Internet address(es):

General address of the contracting authority: http://www.scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: Scottish Government
5 Atlantic Quay, 150 Broomielaw
Contact point(s): Scottish Procurement and Commercial Directorate
For the attention of: Kath Cowan
G2 8LU Glasgow
UNITED KINGDOM
Telephone: +44 1412420129
E-mail: kathleen.cowan@gov.scot
Internet address: http://www.scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

National Records of Scotland

Historic Environment Scotland

Disclosure Scotland

Registers of Scotland

Scottish Qualification Authority

Scottish Courts Service

Scottish Prison Service

Transport Scotland

The Scottish Government Core Directorates

Caledonian Maritime Assets Limited

Highlands and Islands Enterprise

Crown Office and Procurator Fiscal Service

Scottish Police Authority

National Museums of Scotland

Scottish Children’s Reporter Administration

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Legal Aid Board

Scottish Natural Heritage

Skills Development Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Scottish Fire and Rescue Service

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

Fife College

Dundee and Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Cairngorms National Park Authority

Office of Scottish Charity Regulator

Forestry Commission Scotland

Audit Scotland

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Postal Services National Framework (Scotland).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 60 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Scottish Ministers intend to award a National Framework for the Scottish Public Sector for the provision of a fully managed service for Post/Mail. The framework will comprise of 2 Lots with each lot being awarded to a single suppler. The Lots are for Physical and Off site Hybrid Mail and Scheduled/Regular Bulk (Print and Post) mail, further information is provided below:
Lot 1 — Physical and Off Site Hybrid mail — Single Supplier.
The routine collection of physical mail, from all participating Scottish Public Sector organisations, and delivery to the addressee on a 2+ day service (UK wide) or a next day service (for Scottish central belt postcodes only).
Hybrid Mail is a service that allows users to develop their mail format and content on their desktop and then issue the soft letter to a mail production site whereby the item will be securely produced, prepared for posting and delivered to the addressee.
Lot 2 — Scheduled/Regular Bulk (Print and Post) mail — Single Supplier.
Production and delivery of regular bulk mailings. The mailings will be achieved via the secure transfer of address and data files to an off-site print location where the mail will then be printed, sorted and passed for delivery to the final destination. This includes but is not limited to: health screening service letters; generic health messaging; appointment letters; council tax notices; campaigns and communications.
The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.

Information about Scottish Public Bodies is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about

Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:http://www.scotland.gov.uk/Topics/Government/Procurement

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5281 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

64110000, 64112000, 64121100, 48223000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A fully managed mail/postal service to be provided throughout Scotland.
Estimated value excluding VAT: 60 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be placed on a 3 year period with the option to extend for a further 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Physical and Off Site Hybrid mail

1)Short description

Lot 1 — Physical and Off Site Hybrid mail — Single Supplier.
The routine collection of physical mail, from all participating Scottish Public Sector organisations, and delivery to the addressee on a 2+ day service (UK wide) or a next day service (for Scottish central belt postcodes only).
Hybrid Mail is a service that allows users to develop their mail format and content on their desktop and then issue the soft letter to a mail production site whereby the item will be securely produced, prepared for posting and delivered to the addressee.

2)Common procurement vocabulary (CPV)

64110000

3)Quantity or scope

To be provided on a national basis (Scotland).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Scheduled/Regular Bulk (Print and Post) mail

1)Short description

Lot 2 — Scheduled/Regular Bulk (Print and Post) mail — Single Supplier.
Production and delivery of regular bulk mailings. The mailings will be achieved via the secure transfer of address and data files to an off-site print location where the mail will then be printed, sorted and passed for delivery to the final destination. This includes but is not limited to: health screening service letters; generic health messaging; appointment letters; council tax notices; campaigns and communications.

2)Common procurement vocabulary (CPV)

64110000

3)Quantity or scope

To be provided on a national basis (Scotland).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Employer’s (Compulsory) Liability Insurance = 5 000 000.
Professional Indemnity Insurance = 1 000 000 for any one incident.
Public Liability Insurance = 1 000 000 for any 1 incident.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP-15-014
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.5.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To give Tenderers an opportunity to ask any questions they may have on the ITT documentation, a Supplier event will be held from 14:30 – 16:30 pm on Monday 18.4.2016 at the Scottish Government, Europa Building, 450 Argyle Street, Glasgow G2 8LG, meeting room EB 1.09. Please note that attendance is restricted to a maximum of 2 individuals from each tendering company only. For security and building access purposes Tenderers must confirm, by email, their intention to attend and the names of those attending to Gary Crombie, Scottish Procurement (Gary.Crombie@gov.scot) not later than Wednesday 13.4.2016.

(SC Ref: 433487).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.4.2016

 

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