PPM Mechanical and Electrical Tender Bedfordshire

PPM Mechanical and Electrical Tender Bedfordshire

Planned Preventative Maintenance for Electrical and Mechanical Equipment situated within university buildings.

United Kingdom-Luton: Repair and maintenance services of electrical and mechanical building installations

2017/S 015-023018

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Bedfordshire
The Atrium, Burrs Place, Park Street West
United Kingdom
Contact person: Steve Hedges
Telephone: +44 1582743861
E-mail: steve.hedges@beds.ac.uk
NUTS code: UKH21
Internet address(es):
Main address: www.beds.ac.uk
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:https://in-tendorganiser.co.uk/universityofbedfordshire/aspx/ITlogin.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendorganiser.co.uk/universityofbedfordshire/aspx/ITlogin.aspx
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


PPM Mechanical and Electrical Tender January 2017.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Planned Preventative Maintenance for Electrical and Mechanical Equipment situated within university buildings across all campus.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH21

II.2.4)Description of the procurement:

The University wishes to appoint a contractor to carry out maintenance of its mechanical and electrical installations across its estate. It is expected that the initial contract will be for a period of 3 years with the ability to extend for a further 2 years at the University’s discretion.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/04/2017
End: 30/04/2020
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for up to 2 years maximum subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidate organisations must demonstrate that they have capacity and competency in electrical and mechanical engineering disciplines, and meet all regulatory requirements and qualifications to undertake the tasks identified within the specification.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/03/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/09/2017

IV.2.7)Conditions for opening of tenders

Date: 01/03/2017
Local time: 00:00

Submitted electronic media tenders will be held in a secure time locked file within the university’s tender portal until the deadline for submission has passed. A member of the procurement team will open the electronic file and distribute files to the evaluation team for processing and evaluation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Internal Audit Department
University of Bedfordshire, University Square
United Kingdom
Telephone: +44 1582743439
E-mail: Hugh.Martin@beds.ac.ukInternet address:www.beds.ac.uk

VI.4.2)Body responsible for mediation procedures

Crown Commercial Services
Capital Building, Old Hall Street
L3 9PP
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a standstill period from the date when the information on the award of the contract(s) is communicated to the tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 (ten) calendar days, provides time for unsuccessful tenderers to take any action they deem necessary should they feel aggrieved, before any contract is entered into. Part 3 of the Public Contract Regulations provide for aggrieved parties who have been harmed or are at risk of harm by breach of the regulations, to take action in the High Court (England and Wales). Any such action must be brought within applicable limitation periods.

VI.4.4)Service from which information about the review procedure may be obtained

Crown Commercial Services
Capital Building, Old Hall Street
L3 9PP
United Kingdom

VI.5)Date of dispatch of this notice:



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