PQQ Design Team Refurbishment Old Kirk

PQQ Design Team Refurbishment Old Kirk

University of Edinburgh.

United Kingdom-Edinburgh: Design consultancy services

2015/S 103-187537

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Elizabeth Lebost
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316509368
E-mail: elizabeth.lebost@ed.ac.uk

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Electronic access to information: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Electronic submission of tenders and requests to participate: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Elizabeth Lebost
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316509368
E-mail: elizabeth.lebost@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Elizabeth Lebost
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316509368
E-mail: elizabeth.lebost@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Elizabeth Lebost
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316509368
E-mail: elizabeth.lebost@ed.ac.uk
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EC0682 PQQ Design Team Refurbishment Old Kirk.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

EC0682 PQQ Design Team Refurbishment Old Kirk
PQQ submissions to be received no later than 12 Noon on the 29.6.2015.
Please note the PQQ documentation is available to download via the Public Contracts Scotland tendering portal

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

II.1.6)Common procurement vocabulary (CPV)

79415200, 71320000, 71321000, 71220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

EC0682 PQQ Design Team Refurbishment Old Kirk
PQQ submissions to be returned no later than 12 Noon on the 29.6.2015
Summary of project
1. Project Name: Old Kirk Redevelopment
2. Head of Estates Planning and Special Projects: Jane Johnston
3. Project Manager: Aislinn Wood
4. Construction cost (excluding VAT): 4,000,000 GBP
5. Main Contract type: Traditional form of JCT Contract.
6. Anticipated start on site date: October 2016
7. Anticipated construction length: October 2017
8. Award criteria: 60 % quality / 40 % cost.
The project brief
It is proposed that the Old Kirk on Holyrood Road be fully refurbished and converted into a Postgraduate Study Centre.
The Old Kirk is a Category B listed building located within a conservation area contained within Edinburgh’s World Heritage Site.
The University has recently developed the area surrounding the Old Kirk and as such there is now a heavy concentration of postgraduate students within the locale. The Old Kirk is ideally located to provide a study space to support these postgraduate students.
The completed facility will significantly enhance the postgraduate student experience and also create a unique and distinctive environment for the postgraduate community.
We intend to appoint a design team to provide full design team services to develop and progress the design for all project stages, utilising a staged approval procedure.
Overview of procurement exercise.
As a first step to awarding the design contract for this project, this pre-qualification questionnaire (PQQ) has been drafted in order to assess the ability of the companies who are seeking the appointment. The PQQ is marked out of 75 and the highest 6 companies will be invited to tender (ITT stage).
The ITT stage will comprise a percentage fee of the construction costs and a further questionnaire. The questionnaire will be marked and both weighted as per award criteria to get a final cost/quality mark. All companies selected for the ITT stage will be invited for interview and the marks incorporated into the quality score.
This appointment is for a Design Team. The Design Team should consist of Architecture Consultants, Mechanical/Electrical Engineer and Structural Engineer (incl. services). The Lead Consultant will be the Architecture Consultants, who will need to have the necessary size and experience for this type of project.
The Lead Consultant should complete this PQQ.
The Quantity Surveyor and CDM Co-ordinator should be excluded, as they will be appointed directly by the University.
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 4050 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Will be detailed within the PQQ and or ITT documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be detailed within the PQQ and or ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Will be detailed within the PQQ and or ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All relevant conditions will be detailed within the PQQ and or ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All relevant conditions will be detailed within the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required: All relevant minimum standards will be detailed within the PQQ and or ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All relevant conditions will be detailed within the PQQ and or ITT documentation.
Minimum level(s) of standards possibly required:
All relevant minimum levels of standards will be detailed within the PQQ and or ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As detailed within the PQQ and or ITT documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EC0682
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.6.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

EC0682 PQQ Design Team Refurbishment Old Kirk.
PQQ submission date is no later than 12 Noon on the 29th June 15.
PQQ documentation can be downloaded via the Public Contracts Scotland tendering portal.

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

(SC Ref:398320).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.5.2015

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