PR Copywriting Services and Creative Design Tender

PR Copywriting Services and Creative Design Tender

2 Lots. emh group seeks to appoint through this tender suitable qualified and financially sound economic operator to provide PR/Copywriting services and Creative Design services.

United Kingdom-Coalville: Graphic design services

2015/S 100-182882

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Housing Group
Memorial House, Stenson Rd, Whitwick Business Park, Leicestershire
Contact point(s): East Midlands Housing Group
For the attention of: Bob Crabb
LE67 4JP Coalville
UNITED KINGDOM
Telephone: +44 1530278190
E-mail: bob.crabb@emhgroup.org.uk
Fax: +44 1530276006

Internet address(es):

General address of the contracting authority: http://www.emhgroup.org.uk

Address of the buyer profile: http://www.emhgroup.org.uk

Electronic access to information: http://xantive.supplierselect.com

Electronic submission of tenders and requests to participate: http://xantive.supplierselect.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PR/Copywriting and Design.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Via award of 2 separate Lots emh group seeks to appoint through this tender suitable qualified and financially sound economic operator to provide PR/Copywriting services and Creative Design services.

II.1.6)Common procurement vocabulary (CPV)

79822500, 79415200, 79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Emh group will be awarding 2 separate 5 year contracts for the 2 Lots
Lot 1 is Public Relations/Copywriting for communication with our residents and other stakeholders and generally promoting the image of the group.
Lot 2 is for Creative Design Services providing artwork etc. on all corporate publications and branding.
Providers for each will be required to engage with each other and our corporate Printer (current tender) and all stakeholders to our business.
emh group will award both Lots to 1 provider only if they demonstrate best capability for each.
Estimated value excluding VAT:
Range: between 550 000 and 750 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: PR and Copywriting

1)Short description

To provide Public Relations and Copywriting services.

2)Common procurement vocabulary (CPV)

79416000, 79416100

3)Quantity or scope

To cover resident, staff and other stakeholder publications.
To take ownership of process and production of above.
Ad hoc PR services as required.
To work with emh groups printing and design agents.
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Emh group are willing to award both lots to 1 provider only if the candidate is evaluated as the best for both services.

Lot No: 2Lot title: Design Services

1)Short description

To provide Design Services for corporate identity and publications.

2)Common procurement vocabulary (CPV)

79822500, 79415200

3)Quantity or scope

Design for publications, website and brand management.
Design proofs and art work including digital.
Creative input to projects.
Work with emh group printers and PR agents.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Emh group are willing to award both lots to one provider only if the candidate is evaluated as the best for both services.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Invoices submitted electronically (PDF).
Payment of completed orders by BACS in 30 days.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity only.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.
Minimum level(s) of standards possibly required: Turnover of at least twice the contract value.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Ability to respond to short notice requirements.
Account Management and liaison with other supply chain.
Experience of the needs understanding of similar type organisations would be advantageous.
Minimum level(s) of standards possibly required:
As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 16
Objective criteria for choosing the limited number of candidates: Compliant questionnaires submitted will be assessed as per the evaluation criteria in the PQQ Candidates will be ranked according to their total score — the top scores will be invited to tender. Depending on range of scores, that number for each Lot is envisaged as between 5 and 8.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EMHG 15-07B

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2015 – 16:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants must register at http://xantive.supplierselect.com/

You will be asked to create an account and then register interest in this Public Project.
The PQQ and following ITT will be managed entirely through this system.

If required, the registration instructions may be obtained from bob.crabb@emhgroup.org.uk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Midlands Housing Group
Memorial House, Stenson Rd, Whitwick Business Park
LE67 4JP Coalville
UNITED KINGDOM
E-mail: enquiries@emhgroup.org.uk
Telephone: +44 1530276000
Internet address: http://www.emhgroup.org.uk
Fax: +44 1530276006

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.5.2015

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