PR Support Contract for Events Programmes

Stirling Council, on behalf of the Scottish Cities Alliance Investment Promotion, seeks to award a contract for the provision of PR support for its events programmes across 2018/2019 and 2019/2020.

United Kingdom-Stirling: Public relations services

2018/S 028-061042

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384
E-mail: procurement@stirling.gov.uk
NUTS code: UKM77

Internet address(es):Main address: http://www.stirling.gov.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PR Services Support on behalf of Scottish Cities Alliance

Reference number: SC1718-0087

II.1.2)Main CPV code

79416000

II.1.3)Type of contract

Services

II.1.4)Short description:

Stirling Council, on behalf of the Scottish Cities Alliance (SCA) Investment Promotion, seeks to award a contract for the provision of PR support for its events programmes across 2018/2019 and 2019/2020 which include ExpoReal Munich, MIPIM UK, and MIPIM Cannes as well as a series of smaller targeted events created by the Alliance.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79416000

79416100

79416200

79340000

79342000

79413000

II.2.3)Place of performance

NUTS code: UKM77

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Understanding of the Requirement / Weighting: 25

Quality criterion – Name: Methodology & Approach / Weighting: 40

Quality criterion – Name: Logistics / Weighting: 5

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Stirling Council reserves the right to extend this contract for a further period of 12 months + 12 months making the maximum possible contract duration 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Part IV: Selection criteria – B: Economic and financial standing:

– Question 4B.1.1:

– – tenderers are required to have a minimum “general” annual turnover of 380 000,00 GBP for the last two financial years,

– – where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition,

– – where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

– Question 4B.2.1:

– – bidders will be required to have a minimum yearly “specific” turnover of 380 000,00 GBP for the last 2 years in the business area covered by the contract Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition,

– – where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

– Question 4B.2.1:

– – bidders will be required to have a minimum yearly “specific” turnover of GBP 380 000,00 for the last 2 years in the business area covered by the contract,

– – where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Part IV: Selection criteria – B: Economic and financial standing:

– Question 4B.3:

– – where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Part IV: Selection criteria – B: Economic and financial standing:

– Question 4B.4:

– – tenderers will be required provide the following information in response to 4B.4:

– – – Liquidity ratio for Current Year,

– – – Liquidity ratio for Prior Year.

– –the formula for calculating a Tenderer’s liquidity ratio is (current assets – stock or work in progress) divided by current liabilities. The acceptable range for each financial ratio is greater than 0.8,

– – where a Tenderer’s Liquidity ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria – B: Economic and financial standing:

– Question 4B.5:

– – tenderers are required to hold or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

– – – Employers (Compulsory) Liability Insurance – 10 000 000,00 GBP

– – – Public Liability Insurance – 5 000 000,00 GBP

– – – Professional Indemnity – 2 000 000,00 GBP

– – where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Part IV: Selection criteria – C – Technical & Professional Ability:

– Question 4C.1.2:

– – for public supply and public service contracts only, please provide relevant examples of supplies and / or services carried out during the last three years (examples from both public and/or private sector customers and clients may be provided),

– – where a Bidder cannot provide the relevant examples, the Council may exclude the Bidder from the competition.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/03/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Stirling Council will re-tender at the end of this contract, including any optional extensions.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

NOTE:

– to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at:

– – http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=527743.

– the buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:

– – http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

– suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:527743).

– download the ESPD document here:

– – http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=527743.

VI.4)Procedures for review

VI.4.1)Review body

Stirling Council
Strategic Procurement, Old Viewforth
Stirling
FK8 2ET
United Kingdom
Telephone: +44 1786233384
E-mail: procurement@stirling.gov.ukInternet address:http://www.stirling.gov.uk/procurement

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/02/2018

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