Principal Designer and Clerk of Work Services for Midlothian Primary Schools

A term contract Project Manager, Quantity Surveyor, Principal designer, Clerk of works appointment to support the development work across the school estate.

United Kingdom-Dalkeith: Construction consultancy services

2018/S 179-405828

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Contact person: Tim Higgins
Telephone: +44 1312707500
E-mail: tim.higgins@midlothian.gov.uk
Fax: +44 1316542797
NUTS code: UKM73Internet address(es):Main address: http://www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PM, QS, Principal Designer and Clerk of Work Services for Midlothian Primary Schools

Reference number: Mid/18/42

II.1.2)Main CPV code

71530000

II.1.3)Type of contract

Services

II.1.4)Short description:

A term contract Project Manager, Quantity Surveyor, Principal designer, Clerk of works appointment to support the development work across the school estate.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

71310000

71315200

71530000

72224000

II.2.3)Place of performance

NUTS code: UKM73

Main site or place of performance:

Midlothian

II.2.4)Description of the procurement:

The scope of works embraces the provision of multi-disciplinary services associated with the construction of primary school in Midlothian consisting of General School building with community space and the possibility of playing fields, plant, car parking, landscaping and other works and services associated with the construction of buildings of this type. Midlothian Council is looking to procure a term contract Project Manager/ Quantity Surveyor, Principal designer / Clerk of works appointment to support the development work across the school estate. This role will be a single appointment and will be made to a nominated lead. The sub-consultants can either be in house or external but the council will only enter into contract with the nominated project manager and it will be up to them to then appoint the necessary sub-consultants below them.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Two optional 12 month extension periods

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

Responses provided to the ESPD section IV C: Technical and Professional Ability

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

— If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established,

— Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service,

— Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10m GBP,

Public Liability Insurance = 10m GBP,

Professional Indemnity Insurance = 10m GBP,

Product Liability Insurance = 10m GBP,

http://www.hse.gov.uk/pubns/hse40.pdf

— The Authority will use Experian to check the financial stability / risk associated with a Tenderer, and require that they have at least a score of 51 out of 100, or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

— Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. This should specifically relate to Educational Facilities/New Schools and not include previous examples of work with Midlothian Council,

— Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control,

— Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice,

— Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice,

— Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: Accreditation from a relevant professional body for each of the disciplines within the appointment,

— Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications: Membership of a relevant, Project Management professional body, Membership of a relevant Quantity Surveyor professional body, Membership of a relevant professional Principal Designer /CDM body, Membership of a relevant Clerk of Works body,

— Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: to meet the standards set in the Additional Standard Statements document uploaded with the ESPD documents,

— Bidders will be required to confirm their average annual manpower for the last three years, broken down into the relevant disciplines,

— Bidders will be required to confirm their and the number of managerial staff for the last three years, broken down into the relevant disciplines,

— Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract broken down by each trade or element of the contract to be sub-contracted.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/10/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/10/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

— Any questions in relation to this procurement exercise may be asked by using the Question and Answer facility provided on the Contract Notice only. Directly contacting anyone at the Authority other that the Procurement contact provided in the documents may result in your exclusion from any further part in the process,

— If you suspect there are any errors or omissions in any aspect of this procurement exercise, either in terms of the information and documentation provided, or the process itself, you should immediately highlight this to the Authority using the Question and Answer facility. Failing to do so could result in your submission being deemed to be non-compliant,

— Please refer to the additional standard statements in relation to the ESPD attached with the procurement documents.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=557496.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers will be asked to propose various Community Benefits proportional to the type and value of the contract they will provide if appointed, and this will be a scored question within the Invitation to Tender document.

(SC Ref:557496)

VI.4)Procedures for review

VI.4.1)Review body

Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
Fax: +44 1316542797Internet address: http://www.midlothian.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/09/2018

Principal Designer and Clerk of Work Services for Midlothian Primary Schools

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