Print Framework Contract for Imperial War Museum

Print Framework Contract for Imperial War Museum

This Contract covers the appointment, on a framework contract, of a sole print supplier to print the official guidebooks for all 5 public branches of IWM.

United Kingdom-London: Printing and related services

2016/S 013-018873

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trustees of the Imperial War Museum
Lambeth Road
For the attention of: Chris Cast
SE1 6HZ London
UNITED KINGDOM
Telephone: +44 2070913060
E-mail: ccast@iwm.org.uk

Internet address(es):

General address of the contracting authority: www.iwm.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: national museum

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

IWM Guidebook Print Framework Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Printing and related services. This Contract covers the appointment, on a framework contract, of a sole print supplier to print the official guidebooks for all 5 public branches of IWM: IWM London; Churchill War Rooms; HMS Belfast; IWM Duxford, Cambridge and IWM North, Trafford, Manchester.
The current projected annual sales figures across all 5 branches Is 150 000 guidebooks. However, these are projected figures, and IWM makes no commitment that it will place orders for guidebooks to this total in any contract year period.
The Contract is to run for an initial period of 1 year from 1.6.2016 until 31.5.2017, with the option to extend for up to an additional 2 further years.

II.1.6)Common procurement vocabulary (CPV)

79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Contract covers the printing of approx. 150 000 Museum guidebooks for sale across the 5 public sites of the Museum. Volumes are dependent upon visitor numbers. Each Guidebook is to be provided as follows:
Size: 228×190 mm portrait.
Extent: 64pp+4pp covers.
Materials: Cover section on 350 gsm Essential Velvet FSC, Text sections on 150 gsm Essential Velvet FSC. Essential Velvet is our preferred paper stock, but if you wish to suggest an alternative FSC certified product that is a close match, please include full details of the paper specification, and both a plain unprinted dummy made up to the guidebook specification, and a printed sample.
Colours: Sheet fed litho print, 4/4 and sealer throughout.
Origination: High resolution print-ready PDFs will be supplied or if preferred, open In-design files plus all linked images and fonts can be supplied.
Proofing: Full set of digitally printed Epson colour proofs to IWM London
Finishing: PUR BIND. Matt laminate to outer covers, pack.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract is for 12 months, but with an option to extend for an additional 24 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 31.5.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: All selection criteria are contained in the PQQ documentation available upon request.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IWM/Des/1308

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.2.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.2.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=184306660

GO Reference: GO-2016118-PRO-7595705.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: IWM will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from IWM before the contract is entered into.
Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional should be requested from the address in section I.1).
If an appeal regarding the award of a contract has not been successfully resolved the Public Sector Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland. Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the court may order the settling of the award decision or order IWM to amend any document and may award damages. if the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.1.2016

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