Print and Scan Tender
The printing and postage of Individual Electoral Registration Forms, Packs and Letters for all bulk canvass issues,
The printing and postage of smaller volumes of the same documentation involved in the bulk canvass issue on a rolling basis out with the canvass period,
United Kingdom-Paisley: Printing and related services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Renfrewshire House, Cotton Street
Contact point(s): Finance and Corporate Services
For the attention of: Gillian Herbert
PA1 1JB Paisley
Telephone: +44 1416187043
Fax: +44 1416187050
General address of the contracting authority: http://www.renfrewshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Renfrewshire Valuation Joint Board
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Inverclyde, Renfrewshire and East Renfrewshire Area.
NUTS code UKM35
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Renfrewshire Council on behalf of RVJB seek an experienced supplier for the provision of print and scan. The successful supplier will be expected to carry out the following services (please note this list is not exhaustive)
— The printing and postage of Individual Electoral Registration Forms, Packs and Letters for all bulk canvass issues,
— The printing and postage of smaller volumes of the same documentation involved in the bulk canvass issue on a rolling basis out with the canvass period,
— The printing and postage of Poll Cards for each of the three unitary authorities,
— The scanning of the A3 forms (single sided) resulting from the issue of Individual Electoral Registration Forms, Packs and Letters for all bulk canvass issues.
Tenderers will be required to pass Stage 1 – Qualification (Selection) in order to progress to Stage 2 of evaluation – the Technical/Commercial (Award) criteria
Technical 60 % (Quality), which is made up of –
— Service Proposal – 30 %,
— Project Manager – 5 %,
— Audit and Reporting Procedures – 10 %,
— Contingency Facilities – 10 %,
— Value added services – 3 %,
— Community Benefits – 2 %,
Commercial (Price) 40 %.
The contract will be for a period of 2 years with the option to extend for a further 2 x 12 months period.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required
To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code RC2067_4163 within the appropriate area.
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)
79800000, 79810000, 79820000, 79821000, 79824000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The contract is for 2 years with an option to extend for up to 2 x 12 months.
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenderers will be required to confirm that none of the factors listed in Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contract (Scotland) Regulations 2012 (as amended) are applicable to their organisation.
III.1.4)Other particular conditions
Description of particular conditions: Tenderers will be required to pass Stage 1 – Qualification (Selection) in order to progress to the second stage of evaluation – the Technical/Commercial (Award) criteria.
Stage 1 – Qualification (Selection)
1. Compliance with terms and conditions.
2. Compliance with Tender Specification.
3. Compliance with Data processing agreement.
4. Tender Declaration.
5. Tender Compliance.
6. No Collusion Certificate.
7. Economic/Financial Standing – The Council will use Dun & Bradsheet, to assist in its determination of the organisation’s financial status and risk. Tenderers should achieve a minimum of a D&B score of 20 or above to progress to the second stage of evaluation. We may undertake additional checks if necessary to ascertain your financial position.
8. Insurance provision requirements as detailed within the ITT.
9. Criminal convictions and business probity.
10. Equal opportunity policy.
11. Environmental Policy.
12. Health and Safety Policy.
15. Conflict of Interest.
16. Capacity and Experience.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Details as stipulated in ITT document.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated below
1. Technical. Weighting 60
2. Commercial. Weighting 40
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in the OJEU: 2014/S 117-207309 of 20.6.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
The purpose of this contract notice is to publicise the tender opportunity for print and scan for Renfrewshire Valuation Joint Board.
Please note that no tender documentation is held within the Public Contracts Scotland website. To receive the tender documentation, interested parties must now register at the Public Contracts Scotland Tender Portalhttps://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Once a contractor has logged onto the above site they will then have access to the tender documentation.
If after logging onto the Public Contracts Scotland Tenders Portal on or after this date, and you cannot access the tender documentation please contact Gillian Herbert on 0141 618 7043 for further information.
Please note that following the issue of the tender documentation, all questions and communications relating to this tender must be posted via the Public Contracts Scotland Tenders Portal Message Board. This ensures fairness and transparency to all interested parties.
Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
This contract notice was previously issued on 17.7.2014, under the OJEU reference number of 2014/S 117-207309. However, this notice contained an error in the section III.1.4), and as a result it has been decided to reissue the notice, and restart the tendering period.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: