Printed Stationery Contract Bristol

Printed Stationery Contract Bristol

Supply of printed stationery and forms.

United Kingdom-Bristol: Printed matter and related products

2019/S 034-076231

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bristol and Weston NHS Purchasing Consortium
Level 3 Lewins Mead
United Kingdom
Contact person: BWPC Lucy Barker
Telephone: +44 1173420812
NUTS code: UKK11
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Printed Stationery

Reference number: BWPCNC901

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Supply of printed stationery and forms to include, but not limited to leaflets, clinical forms, posters, booklets, flyers, banners, display stands, magazines/newsletters as required, A 3-year contract will be awarded to the successful contractor. The contract may be extended by a further 2 x 1-year periods by agreement of all parties and following regular performance review and achievement of key performance indicators.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:


II.2.4)Description of the procurement:

The bidder will demonstrate its ability to Supply a quality print production service to the Trusts.

Provide management of the stock and non-stock requirements and to provide advice and guidance to the Trusts on service and print improvement, provide dedicated account management/customer service contact.

Operate via telephone and online, and to receive and send email and receive and send documents/orders/artwork by electronic transfer.

Print a wide range of NHS documents, this will include print on demand, ad-hoc prints, bulk regular prints and special products i.e. case note folders, labels, brochures, pathology lab bags and any other print requirement of the Trusts throughout the contract duration.

Demonstrate their structure, processes, documentation and frequency for reporting progress to the Trusts.

Demonstrate the services provided are competitively priced.

Work to agreed delivery time frames and also demonstrate the ability to work to tight deadlines for occasional print projects when there is short lead time.

Any systems or processes proposed should assist with cost reductions, improved quality, audit tracking requirements, improved use of internal resources and improved service levels for the Trusts.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Standard Questionnaire De-selection.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This contract will primarily be for any NHS Trusts/Organisation within the remit of the Bristol and Weston NHS Purchasing Consortium this is to include any public/private sector organisation or service. Current members include North Somerset Community Interest Company and Bristol Community Health CIC.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the SQ.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/03/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/12/2019
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Contract term is 3 years with an option to extend for an additional 2 years 5 years in total if fully extended.

VI.4)Procedures for review

VI.4.1)Review body

Bristol and Weston NHS Purchasing Consortium
Level 3 Whitefriars, Lewins Mead
United Kingdom
Telephone: +44 1173420812
E-mail: lucy.barker@uhbristol.nhs.ukInternet address:

VI.4.2)Body responsible for mediation procedures

Bristol and Weston NHS Purchasing Consortium
Level 3 Whitefriars, Lewins Mead
United Kingdom
Telephone: +44 1173420812
E-mail: lucy.barker@uhbristol.nhs.ukInternet address:

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Director of Purchasing, Bristol and Weston NHS Purchasing Consortium, Level 3 Whitefriars, Lewins Mead, Bristol, BS1 2NT, UNITED KINGDOM, telephone: +44 1173420812.

VI.4.4)Service from which information about the review procedure may be obtained

Bristol and Weston NHS Purchasing Consortium
Level 3 Lewins Mead
United Kingdom
Telephone: +44 1173420812
E-mail: lucy.barker@uhbristol.nhs.ukInternet address:

VI.5)Date of dispatch of this notice:


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