Section I: Contracting authority
I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Printing and Fulfilment Services of the University of Leeds Alumni Magazine.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKE42
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Leeds Print and Copy Bureau (PCB) has the requirement for a suitably qualified and experienced service provider to carry out the provision of print and fulfilment services of the Universitys Alumni Magazine.
The services required include but are not restricted to management of the print production and fulfilment process to ensure that deadline, budget and quality standards are met, ensuring that the PCB is receiving value for money on printing projects and providing advice to the PCB to ensure that it is making best use of its budget.
For reference the previous run included the following, 36pp A4 Alumni Magazine (200 000 copies), 1pp Reactivation Leaflet (3 600 copies, UK requirement only), 2pp Double Sided Magazine Insert Sheet (200 000 copies), Polywrap 30 mic Biodegradable Film, 2pp Double Sided Carrier Sheet (2 Versions (195 000 copies UK/OS, 5 000 copies US), 1pp Business Reply Envelope x 3 versions (155 600 copies UK, 40 000 copies OS and 4 400 copies US). The Fulfilment Specification required the following items to be included within the polywrap, collation of the magazine, magazine insert sheet, reactivation sheet, where applicable, carrier sheet and business reply envelope.
A Mailsort database is supplied and the packs are mailed. UK and International postage must be accounted for, based last time on a net weight of 158gsm.
It is important to ensure the high standards of the product are maintained through the provision of samples prior to print and fulfilment and ensuring delivery is made on time.
The following is purely indicative and may be subject to change. The expected volumes for Year 1 would be a print run of circa 220 000 copies in May 2013 and 240 000 copies in November 2013. Although no guarantees can be provided for subsequent years it is possible to see a trend of a 5 % – 10 % increase in volumes.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The agreement shall be for an initial period of 2 x 12 month periods with the option to extend by a further 2 x 12 month periods at the University’s discretion.
Estimated value excluding VAT:
Range: between 900 000 and 1 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Group or joint bidders shall have joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated within the PQQ.
Minimum level(s) of standards possibly required: As stated within the PQQ.
Information and formalities necessary for evaluating if the requirements are met:
As stated within the PQQ.
Minimum level(s) of standards possibly required:
As stated within the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As stated within the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The University of Leeds
Body responsible for mediation procedures
The University of Leeds
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
University of Leeds
LS2 9JT Leeds
VI.5)Date of dispatch of this notice: