Printing and Mailing Services for Canvasses and Elections – Staffordshire

Printing and Mailing Services for Canvasses and Elections – Staffordshire

This will include polling cards, postal voting packs, ballot papers.

United Kingdom-Stafford: Printed matter and related products

2019/S 130-319377

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Contact person: Gillian Sperrink
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
NUTS code: UKG2
Internet address(es):Main address: http://staffordshire.gov.uk

Address of the buyer profile: https://proactisplaza.com

I.1)Name and addresses

Stafford Borough Council
Civic Centre, Riverside
Stafford
ST16 3AQ
United Kingdom
Contact person: Jane Peat
Telephone: +44 1785619424
E-mail: jpeat@staffordbc.gov.uk
NUTS code: UKG2
Internet address(es):Main address: http://staffordshire.gov.uk

Address of the buyer profile: https://proactisplaza.com

I.1)Name and addresses

Cannock Chase District Council
28 Beechcroft Road, Cannock
Stafford
WS11 1BG
United Kingdom
Contact person: Steve Partridge
Telephone: +44 1543464588
E-mail: StevePartridge@cannockchasedc.gov.uk
NUTS code: UKG2
Internet address(es):Main address: http://staffordshire.gov.uk

Address of the buyer profile: https://proactisplaza.com

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Electoral Printing Services for Stafford Borough Council and Cannock Chase District Council

Reference number: IA1069

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of printing and mailing services for canvasses and elections. This will include production of:

— Household Enquiry Forms (HEFs),

— Invitation to Register Forms (ITRs),

— Associated Reminder Forms for HEFs and ITRs,

— polling cards,

— postal voting packs,

— ballot papers.

Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.

II.1.5)Estimated total value

Value excluding VAT: 1 800 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79800000
79824000

II.2.3)Place of performance

NUTS code: UKG2
Main site or place of performance:

Staffordshire.

II.2.4)Description of the procurement:

Provision of printing and mailing services for canvasses and elections. This will include production of:

— Household Enquiry Forms (HEFs),

— Invitation to Register Forms (ITRs),

— Associated Reminder Forms for HEFs and ITRs,

— polling cards,

— postal voting packs,

— ballot papers.

Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial term of the contract will be for 3 years from 1.12.2019 to 30.11.2022, with the option to extend for a further 2 x 12 months to 30.11.2023 and 30.11.2024 respectively.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Staffordshire County Council is conducting this procurement process on behalf of Stafford Borough Council and Cannock Chase District Council.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/08/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/03/2020

IV.2.7)Conditions for opening of tenders

Date: 15/08/2019
Local time: 14:00
Place:

Staffordshire Place1, Tipping Street, Stafford, ST16 2DH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
2 Staffordshire Place Tipping Street
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854652
E-mail: commercial.team@staffordshire.gov.uk

VI.5)Date of dispatch of this notice:

05/07/2019

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