Printing for Elections and Electoral Registration

Printing for Elections and Electoral Registration

Lot 1 — The elections contract will cover printing for all local and national elections.

United Kingdom-Milton Keynes: Printed matter and related products

2015/S 182-330343

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk

Internet address(es):

General address of the contracting authority: http://www.milton-keynes.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/miltonkeynescouncil/

Electronic access to information: https://in-tendhost.co.uk/miltonkeynescouncil/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/miltonkeynescouncil/

Further information can be obtained from: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3HG Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: http://www.milton-keynes.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: http://www.milton-keynes.gov.uk

Tenders or requests to participate must be sent to: Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk
Internet address: http://www.milton-keynes.gov.uk

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Printing for Elections and Electoral Registration.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UKJ12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The tender is for a printing service for elections and electoral registrations.
— Lot 1 — The elections contract will cover printing for all local and national elections.
— Lot 2 — The registration contract will cover printing for the annual canvass of the register and ongoing printing including the annual postal vote refresh.
Tenders are sought for a contract period starting on 1.1.2016 and ending on 31.12.2018 with the potential to extend for an additional 6 months at the Councils discretion.

II.1.6)Common procurement vocabulary (CPV)

22000000, 22140000, 22450000, 22458000, 22820000, 22821000, 22900000, 79800000, 79810000, 79811000, 79820000, 79821000, 79823000,79824000, 64110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contracts are for 3 years starting on the 1.1.2016 with the potential to extend for a further 6 months at the sole discretion of Milton Keynes Council.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 42 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Printing for Elections

1)Short description

The elections contract will cover printing (poll cards, ballot papers and postal vote packs) for all local and national elections.

2)Common procurement vocabulary (CPV)

22000000, 22140000, 22450000, 22458000, 22820000, 22900000, 64110000, 79800000, 79810000, 79811000, 79820000, 79821000, 79823000,79824000

3)Quantity or scope

The contract is for 3 years starting on the 1.1.2016 with the potential to extend for a further 6 months at the sole discretion of Milton Keynes Council.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Printing for electoral registration

1)Short description

The electoral registration contract will cover printing and postage for the annual canvass of the register and ongoing printing including household enquiry forms, invitations to register and associated envelopes and postage including the annual postal vote refresh.

2)Common procurement vocabulary (CPV)

22000000, 22140000, 22450000, 22458000, 22820000, 22821000, 22900000, 64110000, 79800000, 79810000, 79811000, 79820000, 79821000,79823000, 79824000

3)Quantity or scope

The contract is for 3 years starting on the 1.1.2016 with the potential for a further 6 months at the sole discretion of Milton Keynes Council.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU2504
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref: 162173).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Without prejudice to the remedies provided under Regulation 86 of the Public Contracts Regulations 2015, the Council of the Borough of Milton Keynes shall allow a period of at least 10 days to elapse between the date of despatch of its decision notifying its intention to award the contract and the date on which it proposes to enter into a contract. If by midnight at the end of 2nd working day of the above said period the Contracting Authority receives a request in writing from an economic operator who had been sent a notice of being unsuccessful, the Authority shall inform the said economic operator of characteristics and relative advantages of the successful tender. That information shall be provided at least 3 working days before the end of aforesaid 10 days standstill period. Where it is not possible the standstill period shall be extended to allow at least 3 working days between provision of the information and the end of standstill period. Such additional information should be required from the address part 1.1) If an economic operator is not satisfied with the information provided, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.9.2015

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