Printing Services Cambridge

Printing Services Cambridge

The University of Cambridge would like to invite tenderers for the provision of an assortment of print and print-related services. We intend to award a Framework Agreement, divided into lots as specified below.

United Kingdom-Cambridge: Printed matter and related products

2015/S 051-088369

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
1st Floor South, Greenwich House, Madingley Rise
Contact point(s): Procurement Services
CB3 0TX Cambridge
UNITED KINGDOM
Telephone: +44 1223332233
E-mail: purchasing.intend@admin.cam.ac.uk
Fax: +44 1223765988

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education/research

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UCAM 005/15 Print and Print Related Services (3 Lots).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Cambridge would like to invite tenderers for the provision of an assortment of print and print-related services. We intend to award a Framework Agreement, divided into lots as specified below.
Lot 1: High Specification Print (CAM, University of Cambridge Alumni Magazine):
CAM is the University of Cambridge’s alumni magazine. It is mailed 3 times a year to upwards of 208 000 alumni globally and this figure is continually growing. These mailings are timed for the first week of March, the last week of June and the first week of November. It is of key strategic importance to the University. CAM is the University’s flagship magazine and has extremely high production values. In 2010 CAM won 2 major international prizes: a Circle of Excellence Gold Award for College and University General Interest Magazines, and the 2010 Robert Sibley Magazine of the Year Award, becoming the first non-US publication to win in the award’s 67-year-history. Both prizes are administered by the international body CASE, the Council for the Advancement and Support of Education.
The emphasis is on quality: from writing and photography to art direction and design to printing and binding. As such we are looking for suppliers who put craft skills and service at the heart of their offering. At present the editorial of CAM is subcontracted to a third party company and the successful print company will be required to liaise with them. The fulfilment of CAM is under a separate contract and is not required under this agreement.
Lot 2: General Print Requirements:
This lot is for the printing of small to large multi-page publications such as newsletters, prospectuses and brochures.
Lot 3: Miscellaneous Requirements:

This lot will cover printing of standard University stationery. Items will be printed following University Identity Guidelines available fromhttp://www.cam.ac.uk/brand-resources and tailored to the needs of the individual department. It will include printing of Business Cards, Compliment Slips, Letterheads, Headed notepaper and any other standard stationery items required by the University. In addition it will also cover a range of finishing and binding services.

II.1.6)Common procurement vocabulary (CPV)

22000000, 22100000, 22200000, 22300000, 22400000, 22800000, 22900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The 3.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: High Specification Print (CAM, University of Cambridge Alumni Magazine)

1)Short description

CAM is the University of Cambridge’s alumni magazine. It is mailed 3 times a year to upwards of 208 000 alumni globally and this figure is continually growing. These mailings are timed for the first week of March, the last week of June and the first week of November. It is of key strategic importance to the University. CAM is the University’s flagship magazine and has extremely high production values. In 2010 CAM won 2 major international prizes: a Circle of Excellence Gold Award for College and University General Interest Magazines, and the 2010 Robert Sibley Magazine of the Year Award, becoming the first non-US publication to win in the award’s 67-year-history. Both prizes are administered by the international body CASE, the Council for the Advancement and Support of Education.
The emphasis is on quality: from writing and photography to art direction and design to printing and binding. As such we are looking for suppliers who put craft skills and service at the heart of their offering. At present the editorial of CAM is subcontracted to a third party company and the successful print company will be required to liaise with them. The fulfilment of CAM is under a separate contract and is not required under this agreement.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Lot 2: General Print Requirements

1)Short description

This lot is for the printing of small to large multi-page publications such as newsletters, prospectuses and brochures.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Lot 3: Miscellaneous Requirements

1)Short description

This lot will cover printing of standard University stationery. Items will be printed following University Identity Guidelines available fromhttp://www.cam.ac.uk/brand-resources and tailored to the needs of the individual department. It will include printing of Business Cards, Compliment Slips, Letterheads, Headed notepaper and any other standard stationery items required by the University. In addition it will also cover a range of finishing and binding services.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.
Minimum level(s) of standards possibly required: As set out in the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UCAM 005/15

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 (Directive 2004/18) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary. The tender process is being conducted electronically via In-tend.

Suppliers are required to register on this website: https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documentation can then be downloaded.

All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or e-mail.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.3.2015

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