Printing Services Framework

Printing Services Framework

We are seeking external interest from printers to be included within a framework agreement to quote for the printing of various projects design by the Council’s Communications Team.

CONTRACT NOTICE – NATIONAL
SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Clackmannanshire Council

Kilncraigs, Greenside Street,

Alloa

FK10 1EB

UK

Procurement Manager

+44 1259450000
http://www.clacksweb.org.uk/
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Printing Services Framework

2.2

Description of the goods or services required

We are seeking external interest from printers to be included within a framework agreement to quote for the printing of various projects design by the Council’s Communications Team. This includes corporate publications, such as the council newspaper (Clackmannanshire View) and staff magazine (Grapevine). Also leaflets, flyers, posters and banners publicising services. As and when a requirement for print arises Communications will provide the appointed Contractors with an appropriate specification for that particular job and a deadline for delivery. The Contractor will be required to quote a price, a guarantee that they can meet the deadline, or a turnaround time if there is not a specific deadline. Communication’s decision on whom to award the order to will be based on price, turnaround time offered and the ability to undertake that particular job within the required timescale.

It is not possible to forecast in advance how much business you are likely to receive, as future demands are not yet known. As a guide, the overall expenditure on print services through the Communications Team is in the region of 43,000 GBP per annum. This is an indicative figure only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract. This contract will run for a period of 36 months with an option to extend for a further 12 months.

Some of the Council’s printed matter may be politically sensitive or may be subject to a press embargo. In such circumstances the printer must take all possible steps to ensure that relevant material is kept secure.

The range of offset litho print required includes the following:

• Leaflets

• Posters

• Folders

• Booklets

Varying sizes will be required.

Full colour digital/large format short-run full colour work will include:

• Leaflets

• Posters

• Folders

• Banners

• Display Graphics

• Display Stands

• Internal and external signage – The Council fully supports the use of the national collaborative framework agreement for Supported Factories and Businesses which has been established to provide products and services to the Scottish public sector. in this case Lot 4 Signage.

The council will use in the first instance the Haven Sign Factory for our requirements, however there may be incidences out with their capabilities that we require other suppliers.

Business Stationery includes:

• Letterheads

• Compliment slips

• Business cards

• Application Forms

• NCR pads

Clackmannanshire Council wishes to create an “approved list” of printers who, between them, have the capacity, resources and range of skills to provide printed matter ranging from letterheads and single sheet leaflets up to large multi-page brochures, display graphics and banners. It is likely that this list will include between 8 and 12 printers.

It is anticipated that the Framework will start in October 2015 and will run for a period of 36 months with an option to extend for a further 12 months. There will be formal reviews on an annual basis to allow for:

a) deletion of contractors that have performed badly or who no longer satisfy the original selection criteria.

b) deletion of contractors that no longer wish to be considered for Council printing work

c) Feedback from clients on the performance of each printer used.

Background

Contractors will be required to produce print, often at short notice, to the specification provided by the Communications Team and deliver the printed goods to the person at the premises specified in the Purchase Order.

The tender is based on lots which represent a range of recurring requirements. When varied requirements arise during the Framework period each supplier that is party to the Framework will be sent a Request For Quote (RFQ) for each piece of work. The RFQs will be sent electronically to all Framework members at the same time. This will be done via email. The selection process for the

Framework is intended to produce a range of suppliers with the collective ability to provide competitive costs for individual jobs ranging from under 100 GBP to over 3,000 GBP

We will therefore not expect every member of the Framework to respond to every RFQ.

Lots

Lot 1. Full colour small/large volume prints

Lot 2. Digital Printing

Lot 3. NCR Forms

Lot 4. Display Graphics

Lot 5. Newsprint

Lot 6. Mail Sort

Lot 7. Banners and Signage

You may apply for one or more lots

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=406653.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

191100 Design and Photography
191700 Printing
191900 Reprographics
231600 Signage

140 Tayside, Central & Fife

2.4

Total quantity or scope of tender

It is not possible to forecast in advance how much business you are likely to receive, as future demands are not yet known.

As a guide, the overall expenditure on Print services through the communication team is in the region of 43,000 GBP per annum. This is an indicative figure only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Artwork will be required to be supplied on disc from Adobe Illustrator, and Adobe InDesign

Our designers currently use: –

• InDesign CS6

• Illustrator CS on PC on Mac

• Photoshop CS on PC and Mac

(All sent to print on CD Rom).

Some print requirements may be in other file formats sent direct from a Print Queue on our Gestestner MP C3000 Aficio multifunction devices using appropriate pcl5e 64bit printer software, additional printer models in use are 3500 and 4500. Please detail what file formats you can except.

We require that you can demonstrate that your technology is compatible with the list above.

You are required to:

• Provide a print shop plant list, a list for repro house or in-house facility, a software plant list and samples of your recent work

• Complete the questionnaire on your company’s technology, operating procedures

Provide your Environmental Policy or list any measures that you take with your supplies, material and equipment that would go towards helping the environment.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

2/6/1377

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
24-08-2015  Time  12:00

c) Estimated award date 09-09-2015

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

This contract will run for a period of 36 months with an option to extend for a further 12 months at the sole discretion of the council.

(SC Ref:406653)

5.2

Additional Documentation

Tender Documents – V2
Standard Terms & Conditions – Services

5.3

Publication date of this notice

22-07-2015

 

Express an interest online

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