Printing Tender for Northern Ireland Assembly

Printing Tender for Northern Ireland Assembly

Printing for Plenary (Parliamentary) and Corporate Documents.

United Kingdom-Belfast: Printing services

2015/S 082-145351

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Assembly Commission
Procurement Office, Parliament Buildings, Ballymiscaw, Stormont Estate
For the attention of: Mrs Ruth Roberts
BT4 3XX Belfast
UNITED KINGDOM
Telephone: +44 2890520207
E-mail: procurement@niassembly.gov.uk

Internet address(es):

General address of the contracting authority: www.niassembly.gov.uk

Electronic access to information: http://www.niassembly.gov.uk/about-the-assembly/corporate-information/secretariat/tender-opportunities/plenary-parliamentary-and-corporate-printing/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NI Assembly Commission
Internet address: http://www.niassembly.gov.uk/about-the-assembly/corporate-information/secretariat/tender-opportunities/plenary-parliamentary-and-corporate-printing/

Tenders or requests to participate must be sent to: NI Assembly Commission
E-mail: printtender@niassembly.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: UK devolved legislature

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Printing for Plenary (Parliamentary) and Corporate Documents.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Assembly Commission require external support for Printing of key Plenary (Parliamentary) and some Corporate publications that are needed in a printed format i.e. Assembly Bills and their associated documents, Official Report (Hansard) Bound Volumes, Resource Accounts, Assembly Members Pension Scheme Information etc. During the period of this 2 year contract it is anticipated that the print requirements will continue to evolve and may reduce further. This will be driven by the Assembly’s ‘Digital First’ strategy, other corporate strategies and other in-house technological advances.

II.1.6)Common procurement vocabulary (CPV)

79810000, 79821000, 79823000, 79820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Northern Ireland Assembly Commission require external support for Printing of key Plenary (Parliamentary) and some Corporate publications that are needed in a printed format i.e. Assembly Bills and their associated documents, Official Report (Hansard) Bound Volumes, Resource Accounts, Assembly Members Pension Scheme Information etc. During the period of this 2 year contract it is anticipated that the print requirements will continue to evolve and may reduce further. This will be driven by the Assembly’s ‘Digital First’ strategy, other corporate strategies and other in-house technological advances.
Estimated value excluding VAT: 118 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Confirmation that the mandatory or discretionary exclusions described in Regulation 57 of the Public Contracts Regulations 2015 do not apply. Further information will be given in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.
Minimum level(s) of standards possibly required: As per the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender documents.
Minimum level(s) of standards possibly required:
As per the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NIA-CON-015-2015

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 186-328136 of 27.9.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.5.2015 – 16:30

Place:

Parliament Buildings, Ballymiscaw, Stormont Estate, Belfast, Northern Ireland, BT4 3XX.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staff of the NI Assembly Commission.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Details of how to obtain the tender documents and register your interest in this competition can be found at http://www.niassembly.gov.uk/about-the-assembly/corporate-information/secretariat/tender-opportunities/plenary-parliamentary-and-corporate-printing/

Please note – the email address –printtender@niassembly.gov.uk is an unmonitored email account for the electronic submission of tenders only. All requests for further information must be sent to email address: procurement@niassembly.gov.uk

Lots:
In line with the PCR 2015, Regulation 46, the NIAC has considered dividing this contract into lots. The decision have been taken not to do so based on the estimated value of this contract over its life of two years and its accessibility and attractiveness to SMEs. It was also considered that by splitting this contract into lots, the costs to the public purse may increase and therefore not represent value for money.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Northern Ireland Assembly Commission

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The NI Assembly Commission will incorporate a standstill period at the point when information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Northern Ireland Assembly Commission

VI.5)Date of dispatch of this notice:

22.4.2015

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