Printing Tender for Lancashire County Council

Printing Tender for Lancashire County Council

Provision of external print and related services.

United Kingdom-Preston: Printing and related services

2014/S 246-433824

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancashire County Council
3rd Floor Lancashire Point
Contact point(s): https://oss.lancashire.gov.uk/
For the attention of: Andrew Patten
PR1 0LD Preston
UNITED KINGDOM
Telephone: +44 1772536452
E-mail: contractscorporate@lancashire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lancashire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CORP — Provision of external print and related services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKD43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 19

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

LCC is seeking a number of suppliers to deliver External Print and Related Services to multiple locations across Lancashire. The framework contract will be initially for 2 years with the option to extend for a further 2 years. Four framework contracts will be awarded. Suppliers can apply for Lot 1 (Sheet-fed print — medium to high volume), Lot 2 (Sheet-fed print — low volume), Lot 3 (Exhibition), and/or Lot 4 (Print — corporate stationery products). For Lots 1-3 it is anticipated that between three to 6 suppliers will be awarded per Lot. 1 supplier will be awarded Lot 4.

II.1.6)Common procurement vocabulary (CPV)

79800000, 22100000, 30199700, 39154000, 79810000, 79811000, 79820000, 79821000, 79822400, 79822500, 79823000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The same contract term will apply in respect of each lot, commencing on or after 1.8.2015. Suppliers awarded these contracts must be fully operational by the contract start date. Prior to expiry of the initial 24 month contract term the service will be reviewed and the framework period may be extended beyond the initial term for any number of agreed periods to a maximum of a further 24 months subject to the agreement of both parties and contractual performance. Estimated value of the framework is approximately 650 000 GBP per annum. Total value of supplies through framework could rise dependant on its use by beneficiary organisations. See tender document for further details.

II.2.2)Information about options

Options: yes
Description of these options: There may be an extension period of up to 24 months subject to the agreement of both parties and contractual performance.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Sheet- fed print — medium-high volume

1)Short description

Typical job quantities ranging from 2 500 to 10 000 copies. The provision of a high quality digital and litho printing which will include low to high print runs and quick turnaround times. It is essential that the suppliers applying for these lots are able to fulfil short timescales. Examples include but are not limited to posters, flyers, leaflets, booklets, brochures and personalised mailings.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Sheet-fed print — low volume

1)Short description

Typical job quantities up to 2 500 copies. The provision of a high quality digital and litho printing which will include low to high print runs and quick turnaround times. It is essential that the suppliers applying for these lots are able to fulfil short timescales. Examples include but are not limited to posters, flyers, leaflets, booklets, brochures and personalised mailings.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Exhibitions

1)Short description

The provision of high quality display graphics using a variety of substrates and finishes, this may include gloss, canvas, vinyl and PVC, to fulfil the presentational requirements of the authority. Examples include but are not limited to window graphics, roller banners, PVC boards, outdoor banners, portable pop up exhibition display kits, mounted and flat cut letters and magnet sheets (cut to shape).

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Print — corporate stationery

1)Short description

The provision of corporate stationery products including but not limited to business cards (including soft proofs), branded letterheads, invoice vouchers, disbursement books, receipt books, and pre-paid envelopes. For this lot there will be a requirement to hold stock on LCC’s behalf and advise when stock levels are low.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: See tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AP/CORP/14/059
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.1.2015 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

This framework agreement will be awarded for a period of 2 years with an option to extend for a further 2 years. The tender documents are available on Lancashire County Council’s electronic tendering sitehttp://www.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41137&e=e Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities.Access to the system/software and advice is free of charge. The contract covers the administrative County of Lancashire; however, where a successful bidder’s capacity and capability permits, the agreement will be open to other Public sector bodies, who may wish to access the provision. The list of possible Local authorities, police, emergency services and NHS bodies that are eligible to join the contract are listed in the following websites: Central Government Departments and their Agencies. http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm UK Local Authorities, colleges, academies, higher education establishments (including universities) and schools; http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmFire and rescue service; http://www.direct.gov.uk/en/Diol1/DoItOnline/DG_10027464 Police; http://www.homeoffice.gov.uk/police/ NHS;http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx Please note — if you do not already have a supplier account on the new e-tendering system (Oracle), you will be required to obtain a DUNS number, this can take a number of days to be issued and is required as part of the system registration, therefore, tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period. Registration is necessary in order to view the tender details and obtain tender documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.12.2014

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