Prisoner Clothing and Shoes – Invitation to Tender

Prisoner Clothing and Shoes – Invitation to Tender

This invitation to tender seeks a supplier to provide the Scottish Prison Service with prisoner clothing.

United Kingdom-Edinburgh: Clothing, footwear, luggage articles and accessories

2017/S 158-326928

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
United Kingdom
Contact person: Jamie Smart
Telephone: +44 1313303787
E-mail: jamie.smart@sps.pnn.gov.uk
NUTS code: UKM75

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

01483 — Prisoner Clothing and Shoes.

Reference number: 01483

II.1.2)Main CPV code

18000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This Invitation to Tender (ITT) seeks a supplier to provide the SPS with prisoner clothing. To include items such as, but not limited to: Polo Shirts, Sweatshirts, T-Shirts, Sports Shorts, Underwear, Shoes and Trainers.

The scope of this contract is for all of SPS Establishments, located throughout Scotland.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

18000000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

This Invitation to Tender (ITT) seeks a supplier to provide the SPS with prisoner clothing. To include items such as, but not limited to: Polo Shirts, Sweatshirts, T-Shirts, Sports Shorts, Underwear and Shoes.

The SPS has approximately 8 000 prisoners located at 13 Establishments throughout Scotland.

The Supplier is required to provide the Goods to meet the demand of each individual Establishment. The contract term will be for an initial 3 years, with the option to extend for up to an additional 2 years (3+2 years).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical Factors / Weighting: 40 %
Quality criterion – Name: Commercial Factors / Weighting: 60 %
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be the option to extend the contract for up to an additional 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

1 x Sample of each of the proposed products to be sent, samples will be expected to have arrived at SPS by the Tender closing date of the 18.9.2017.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

3 Years worth of General yearly turnover.

Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.

Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS — (Pass).

Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.

Failure to provide the requested financial information will result in a Fail.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 158-286049

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/09/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/09/2017
Local time: 14:00
Place:

SPS Headquarters, Edinburgh.

Information about authorised persons and opening procedure:

The Technical and Commercial aspects of the tender will be evaluated separately by different persons in SPS. The SPS will then bring the two evaluation strands together to form an overall contract recommendation report which will identify the Best Price Quality Ratio (BPQR) based on the combined technical and commercial scoring.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If two year optional extension is not taken: November — 2020.

If two year optional extension is taken: November — 2022.

VI.2)Information about electronic workflows

VI.3)Additional information:

Requirements for Bidders.

3 years worth of General yearly turnover.

1 x Sample of each of the proposed products.

Public Liability Insurance — 1 000 000 GBP

Product Liability Insurance — 1 000 000 GBP

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8790. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:508703).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
United Kingdom
Telephone: +44 1313303790Internet address:http://www.sps.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/08/2017

 

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