Prisoner Portal for Northern Ireland Prison Service

Prisoner Portal for Northern Ireland Prison Service

The NI Prison Service require the supply, installation and configuration of a prisoner portal.

United Kingdom-Belfast: Software package and information systems

2019/S 127-310659

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Northern Ireland Prison Service
Dundonald House, Stormont Estate
Belfast
BT4 3SB
United Kingdom
Contact person: SSDAdmin.CPDfinance-ni.gov.uk
E-mail: SSDAdmin.CPD@Finance-ni.gov.uk
NUTS code: UKInternet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 2302844 DoJ NIPS — Prisoner Portal

Reference number: ID 2302844

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The NI Prison Service require the supply, installation and configuration of a prisoner portal to provide an inmate and staff self-service portal that allows us to digitally engineer current manual and resource intensive processes to achieve efficiencies. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72200000

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

Belfast.

II.2.4)Description of the procurement:

The NI Prison Service require the supply, installation and configuration of a prisoner portal to provide an inmate and staff self-service portal that allows us to digitally engineer current manual and resource intensive processes to achieve efficiencies. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative criteria / Weighting: 60
Cost criterion – Name: Quantitative criteria / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

This contract will be for an initial period of five (5) years, from the commencement date, with one (1) Optional extension period of two (2) years. i.e. 5 years + [2 years].

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

This contract will be for an initial period of five (5) years, from the commencement date, with one (1) Optional extension period of two (2) years. i.e. 5 years + [2 years].

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/08/2019
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/10/2019

IV.2.7)Conditions for opening of tenders

Date: 02/08/2019
Local time: 15:30
Place:

Construction and Procurement Delivery (CPD), 303 Airport Road West, BT3 9ED.

Information about authorised persons and opening procedure:

CPD Representative

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Contract monitoring, the successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — contract management — procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD Website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. ‘The Authority expressly reserves the rights:

I. Not t award any contract as a result of the procurement process commenced by publication of this notice;

II. To make whatever changes it may see fit to the content and structure of the tendering competition;

III. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

IV. To Award contract(s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealth with by the High Court, Commercial Division, to which proceedings may be issued regarding alledged breaches of the PCR’s 2015
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/07/2019

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