Procurement for All Business Solutions Framework

Procurement for All Business Solutions Framework

PFA invites tenders for organisations to participate in a 48 month Framework Agreement for the supply of back-office/indirect goods and associated services.

United Kingdom-Manchester: Various office equipment and supplies

2017/S 035-063052

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Procurement For All Limited
1st Floor, Metropolitan House, 20 Brindley Road, Old Trafford
Manchester
M16 9HQ
United Kingdom
E-mail: tenders@tppl.co.uk
NUTS code: UKD3
Internet address(es):Main address: http://www.procurementforall.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.delta-esourcing.com/tenders/UK-UK-Manchester:-Various-office-equipment-and-supplies./YJX7276PTK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/YJX7276PTK
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PFA & TPPL Business Solutions Framework.

II.1.2)Main CPV code

30190000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

PFA invites tenders for organisations to participate in a 48 month Framework Agreement for the supply of back-office/indirect goods and associated services. The Agreement will be accessible by members of PFA and TPPL. The Agreement may also be used by all Registered Providers of Social Housing, Local Authorities and other contracting authorities that are located in the United Kingdom, including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.

The Agreement will be available to all current and future members of TPPL’s buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/

The Agreement is also available to all current and future members of Procurement For All (‘PFA’), a public sector consortium with a list of members available from:

www.procurementforall.co.uk/about/members/

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders can bid and be awarded a position on any combination of lots.

II.2)Description

II.2.1)Title:

Office Supplies

Lot No: 1

II.2.2)Additional CPV code(s)

30190000
30192000
39130000
30192700

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Office supplies, including but not limited to all stationery, postroom items, printer cartridges, toners, business technology, writable data media, furniture, and all other general office supplies.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework (subject to performance) is likely to be re-procured in 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Workwear and Personal Protection Equipment

Lot No: 2

II.2.2)Additional CPV code(s)

18100000
18130000
18140000
18830000
33735100
35113400
35113000
44482000
44423300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Workwear and Personal Protection Equipment, including but not limited to workwear, casual workwear, careerwear, food industry workwear, weatherwear, footwear, gloves, breathing apparatus, eye/face protection, head protection, hearing protection, respiratory protection and hazard protection. This Lot also covers all appropriate and relevant workplace/factory safety equipment and signage, e.g. environmental control, fire protection, materials handling and spill containment.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework (subject to performance) is likely to be re-procured in 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cleaning, Catering and Hygiene

Lot No: 3

II.2.2)Additional CPV code(s)

39220000
39222000
39222100
39224300
39310000
39525800
39800000
39830000
39831240

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Cleaning, Catering and Hygiene, including but not limited to hot/cold beverages, drinks machines, milk/sugar, water, condiments, biscuits/confectionery catering essentials, washing-up products, all-purpose cleaners, disinfectants, floor cleaners, cleaning machines/equipment, cleaning tools, washroom systems and laundry supplies.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework (subject to performance) is likely to be re-procured in 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Business Solutions

Lot No: 4

II.2.2)Additional CPV code(s)

30192000
18100000
30190000
30192700
33735100
35113400
39130000
39220000
39800000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Business Solutions, including the supply of all products available within Lots 1, 2 and 3. The purpose of Lot 4 is the provision of a one-stop service for the provision of back-office and other indirect goods and associated services. The solution provided to Customers is to include analysis and audit of their existing transactions and processes for the aim of identifying opportunities for increased efficiency, supplier rationalisation and cost reduction using the successful Supplier’s comprehensive supply-chain. This Lot may also incorporate innovative solutions, including but not limited open-book/return-on-sales and all-inclusive managed services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework (subject to performance) is likely to be re-procured in 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Any conditions are stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/03/2017
Local time: 12:05
Place:

TPPL Offices, opening conducted via Delta system.

Information about authorised persons and opening procedure:

PFA & TPPL Employees only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months from publication of this contract notice.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Goods and associated services that may not be easily identifiable as part of this tender document can be specified by individual customers during their call-off processes. Therefore other goods and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

The Agreement may be used by all Registered Providers of Social Housing, Local Authorities and other contracting authorities that are located in the United Kingdom, including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.

The following links provide an opportunity to search for local authorities in England, with further links to search for local authorities in Wales, Scotland and Northern Ireland:

https://www.gov.uk/find-local-council

http://www.cosla.gov.uk/scottish-local-government

http://gov.wales/topics/localgovernment/unitary-authorities/?lang=en

https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland

As stated the Agreement may also be used by all other contracting authorities within the UK, including but not limited to the following definable groups of contracting authorities:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://en.wikipedia.org/wiki/List_of_universities_in_the_United_Kingdom#universities_alphabeticallyhttp://en.wikipedia.org/wiki/List_of_law_enforcement_agencies_in_the_United_Kingdom

http://www.charity-commission.gov.uk/showcharity/registerofcharities/registerhomepage.aspx?&=&

http://www.wales.gov.uk/?lang=en

http://www.llgc.org.uk/

https://www.police.uk/forces/

http://www.fireservice.co.uk/information/ukfrs

http://www.citizensadvice.org.uk/index/about/citizens_advice_offices.htm

http://www.sporta.org/member-directory

http://www.scot.nhs.uk/organisations/

http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards

https://en.wikipedia.org/wiki/Emergency_medical_services_in_the_United_Kingdom

http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

https://aace.org.uk/uk-ambulance-service/

http://www.ada.org.uk/idb_members_all.html

https://www.gov.uk/government/publications/schools-in-england

http://www.gov.scot/Topics/Statistics/Browse/School-Education/Datasets/contactdetails

http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en

http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court

The Agreement is available to all current and future members of TPPL’s buying club. A list of members of TPPL’s buying club can be obtained from http://www.tppl.co.uk/about-us/our-members/.

The Agreement is also available to all current and future members of Procurement For All (‘PFA’), a public sector consortium with a list of members available from:

www.procurementforall.co.uk/about/members/

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Manchester:-Various-office-equipment-and-supplies./YJX7276PTK

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/YJX7276PTK

GO Reference: GO-2017216-PRO-9605649.

VI.4)Procedures for review

VI.4.1)Review body

The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

PFA will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order PFA to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/02/2017

 

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