Procurement for Internal Audit Services for Translink

Procurement for Internal Audit Services for Translink

Historically the contract had involved approximately 200 audit days per annum. However this is subject to future requirements and is not guaranteed.

United Kingdom-Belfast: Internal audit services

2015/S 157-289838

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
3 Milewater Road
For the attention of: Clarke Marcia
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890354076
E-mail: marcia.clarke@translink.co.uk

Internet address(es):

General address of the contracting entity: www.translink.co.uk and www.e-sourcingni.bravosolutions.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Procurement of Internal Audit Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

The Northern Ireland Transport Holding Company (NITHC) is seeking to appoint an organisation to provide Internal Audit Services to the Group.
NITHC is a public corporation established to oversee the provision of public transport in Northern Ireland. Its wholly owned operating subsidiaries Northern Ireland Railways Company Limited, Ulsterbus Limited and Citybus Limited (trading as Metro) operate under the brand name ‘Translink’. The Group is sponsored by the Department for Regional Development for Northern Ireland (a central government department) and in addition voluntarily has regard to the Combined Code on Corporate Governance.
Principal activities are the operation of public transport, car parking and property management. Group turnover is approximately 200 000 000 GBP. There are around 4 000 employees.
The exact scope of services to be provided has yet to be determined but requirements include:
— nomination of a qualified individual who holds a GIAC qualification) and who will fulfil the role of Head of Internal Audit (reporting to the Group Audit Committee)
— provision of specialists in various areas as required (e.g. computer controls)
The in-house internal audit function will report to the Head of Internal Audit.
Historically the contract had involved approximately 200 audit days per annum. However this is subject to future requirements and is not guaranteed.
Applicants should be aware of conflicts of Interest requirements imposed on the group by the Department of Finance and Personnel for Northern Ireland and contained in DAO 10/07.

II.1.6)Common procurement vocabulary (CPV)

79212200, 79212000, 79212100

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Translink is the brand name for the public transport group of operating companies of Ulsterbus, Northern Ireland Railways and Citybus, which trades under the brand name Metro. Translink operate the majority of bus and rail services in Northern Ireland, with approximately 80 000 000 journeys made on Translink services every year.
The Northern Ireland Transport Holding Company (NITHC) is seeking to appoint an organisation to provide Internal Audit Services to the Group.
NITHC is a public corporation established to oversee the provision of public transport in Northern Ireland. Its wholly owned operating subsidiaries Northern Ireland Railways Company Limited, Ulsterbus Limited and Citybus Limited (trading as Metro) operate under the brand name ‘Translink’. The Group is sponsored by the Department for Regional Development for Northern Ireland (a central government department) and in addition voluntarily has regard to the Combined Code on Corporate Governance.
Principal activities are the operation of public transport, car parking and property management. Group turnover is approximately 200 000 000 GBP. There are around 4 000 employees.
The exact scope of services to be provided has yet to be determined but requirements include:
— nomination of a qualified individual who holds a GIAC qualification) and who will fulfil the role of Head of Internal Audit (reporting to the Group Audit Committee)
— provision of specialists in various areas as required (eg computer controls)
The in-house internal audit function will report to the Head of Internal Audit.
Historically the contract had involved approximately 200 audit days per annum. However this is subject to future requirements and is not guaranteed.
Applicants should be aware of conflicts of Interest requirements imposed on the group by the Department of Finance and Personnel for Northern Ireland and contained in DAO 10/07.
Please note the following indicative timeframe for this requirement
PQQ — Issue W/C 10th August
PQQ Submission date 19.9.2015
PQQ Evaluation date W/C 28.9.2015
Issue Tender documents W/C 12.10.2015
Tender submission date W/C 2.11.2015
Tender evaluation date W/C 9.11.2015
Clarification / verification meetings in Belfast W/C 23.11.2015
Recommendation to Board December 2015
Appointment anticipated February 2016
The contract will be for a period of three years with the option of three x one year extensions.
The anticipated commencement date is Quarter 1 — 2016
A single supplier is sought for this contract.
Suppliers must receive an overall score of 70 % or over to proceed to the next stage. In addition suppliers must achieve a minimum score of 3/5 in each scored question.

The evaluation will result in the 5 highest scoring applicants (selected from suppliers achieving the 70 % quality threshold or over) being short listed for the next stage of the procurement. In the event that the scores are tied 5th (i.e. they are mathematically equal or within 1 %) the Authority reserve the right to extend the shortlist to the requisite number

It must be noted that the Translink Group shall take account of the need to ensure adequate competition in determining the number of contractors selected to tender for or to negotiate the contract.
NOTE — Please do not submit any supplementary information / documents with your response. Such information / documentation will not be considered as part of your submission.

II.2.2)Information about options

Options: yes
Description of these options: 3 options to extend — each option being a period of 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

e-Sourcing NI Project 1344

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2015 – 15:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Suppliers Instructions How to Express Interest

1. Browse to the eSourcing Portal: www.e-sourcingni.bravosolution.co.uk

2. Click the ‘Click here to register’ link
3. Accept the terms and conditions and click ‘continue’
4. Enter your correct business and user details
5. Note the username you chose and click ‘Save’ when complete
6. You will shortly receive an email with your unique password (please keep this secure)
7. Login to the portal with the username/password
8. Click the ‘PQQs Open to All Suppliers’ link. (These are PQQs open to any registered supplier)
9. Click on the relevant PQQ to access the content
10. Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ over to the ‘My PQQs’ page. (This is a secure area reserved for your Projects only)
11. Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page
12. You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
If you require any further assistance the BravoSolution help desk is available Mon — Fri (8:00-18:00) on:

— Email: help@bravosolution.co.uk,

— Phone: +44 8000112470 / Fax: +44 2070800480.
N.B.: do not leave completing your ITT response until the last minute, late responses shall be rejected.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up; the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunities worth 30 000 GBP or more.

Check out our website at www.translink.co.uk/Corporate/Procurement/

Participate in tenders at www.e-sourcingni.bravosolution.co.uk

1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk

2. Click the ‘Click here to register’ link;
3. Accept the terms and conditions and click ‘continue’;
4. Enter your correct business and user details;
5. Note the username you chose and click ‘Save’ when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the ‘PQQs Open to All Suppliers’ link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ over to the ‘My PQQs’ page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon — Fri (8:00-18:00) on:

— Email: help@bravosolution.co.uk,

— Phone: UK +44 8003684850 Phone (outside UK): +44 2033496601
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About the Translink Group:
Throughout the documentation, both ‘Translink’ and ‘Group’ refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHC) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
The Translink Group provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4 000 employees and a turnover in excess of 168 000 000 GBP. Over 81 000 000 passenger journeys are made on Translink Group services each year.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please see section VI.4.2

Body responsible for mediation procedures

Not Applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Translink Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Please see section VI.4.2

VI.5)Date of dispatch of this notice:

10.8.2015

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