Procurement of Access Network and WAN Managed Service

Procurement of Access Network and WAN Managed Service

The procurement of this contract will form a major element of a disaggregated Networks Tower.

United Kingdom-London: IT services: consulting, software development, Internet and support

2015/S 127-233346

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House 42- 50 Victoria St.
Contact point(s): Commercial ICT
For the attention of: networktowerprocurements@tfl.gov.uk
SW1H 0TL London
UNITED KINGDOM
E-mail: networktowerprocurements@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Electronic access to information: http://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: https://award.bravosolution.co.uk/award4/login.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
City Hall The Queen’s Walk
SE1 2AA London
UNITED KINGDOM

TfL Subsidary Companies
Windsor House 42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Access Network and Wide Area Network (WAN) Managed Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority, Transport for London (‘TfL’) intends to identify a single Economic Operator to contract with for the provision of Access Network and Wide Area Network (WAN) services across TfL. The procurement of this contract will form a major element of a disaggregated Networks Tower. This a part of a transformation of TfL’s IT services by adopting a Service Integration and Management(SIAM) and Towers model as recommended by the Cabinet Office. The contract will be for an initial term of five years from the Service Commencement Date with an option for TfL to extend by up to a further 5 years. The scope of the Access Network and Wide Area Network (WAN) services may include but may not be limited to those contained within section ii.2.1.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72700000, 72710000, 72720000, 32400000, 72400000, 64200000, 50330000, 32500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope coverage is for a single supplier to provide Access Network and Wide Area Network services as a Managed Service.
The service requirement areas may include, but are not limited to the following:
— Network Tower Ecosystem Collaboration (including Service Integration & Management and System Integration as required)
— Service Management
— Work Package Delivery
— Design and Technical Assurance
— Network Transformation
— Provision of a core Wide Area Network
— Provision of Access Networks
— Network Supporting Services
Service Options for this contract are detailed in section II.2.2.
Estimated value excluding VAT: 400 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority reserves the right to extend the contract for a period of up to a further 5 years. Therefore the total
potential term of the contract is 120 months from the Service Commencement Date. The Contracting Authority reserves the right to amend the scale of the requirement at any time during the procurement process, or over the term of the contract to provide for additional Access Network and Wide Area Network (WAN) services within TfL. Similarly, the Economic Operator appointed may also be required to extend the services to support any shared services initiatives across the Authority and any other GLA Functional Bodies. Any such amendments or changes will always be within the parameters set out in this notice.
From commencement, the contract will provide service coverage options to replace the current network services provided to TfL business units; JNP, Customer Experience, Surface & Rail & Underground. The estimated value of replacing those network services is 145 000 000 GBP.
An additional IM service option is included for Data Centre Local Area Network (LAN) service provision with an estimated value of 18 000 000 GBP.
The total estimated value for options (as above) is 163 000 000 GBP.
The scale of this procurement may be developed as part of the dialogue process.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirement is or will be set out in the procurement documents made available to all Economical Operators.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Contracting Authority’s requirement is or will be set out in the procurement documents made available to all Economical Operators.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from Economic Operators or groupings of(consortia). In the event of a successful consortium bid the Authority may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used the ultimate parent company may be required, depending upon the organisation’s financial stability as set out in the contract documents, to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority’s requirement is or will be set out in the procurement documents made available to all Economical Operators.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s requirement is or will be set out in the procurement documents made available to all Economical Operators.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s requirement for economic and financial capacity is or will be set out in the procurement documents made available to all Economical Operators.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Contracting Authority’s requirement is or will be set out in the procurement documents made available to all Economical Operators.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: The Contracting Authority will run this procurement as a Competitive Dialogue. Up to SIX suppliers will qualify past PQQ to respond to the Invitation to Proceed to Dialogue (ITPD). After ITPD up to 4 suppliers will be invited to Dialogue. The logic for this number is due to the cost associated with conducting a Competitive Dialogue Procedure.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITC11791

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 94-170020 of 16.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For further information please request the Procurement Documents that are made available to all Economic Operators in line with the 2015 Procurement Regulations.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition.
The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract.

The Contracting Authority is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services may be provided to the Contracting Authority and/or its subsidiaries and the wider GLA Group (GLA, LLDC, OPCD, LFEPA, MOPAC (and their subsidiaries) subject to the requirements of the The Public Contracts Regulations 2015. Any part of these may procure services via the resulting contract. The Contracting Authority strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found onwww.london.gov.uk/priorities/businesseconomy/vision-and-strategy/focus-areas/responsible-procurement. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

TfL is responsible for the planning, delivery and day-to-day operation of the capital’s public transport system. TfL manages London’s buses, London Underground (LU), the Docklands Light Railway (DLR), London Overground and London Tramlink, as well as London River Services (LRS), Victoria Coach Station (VCS), the Emirates Air Line and London Transport Museum.
Every day, around 24 million journeys are made on the TfL network. As well as running London’s Congestion Charging scheme, it manages a 580 km network of main roads, all of the city’s 6,000 traffic lights, regulates taxis and the private hire trade, and runs Barclays Cycle Hire. It also works to improve road safety and encourage people to make sustainable travel choices.
TfL’s operations are increasingly underpinned though the use of information technology. Its future operating goals are driving increasing demand for new information technology services, delivered more quickly and at a lower cost. The Information Management directorate (‘IM’) is responsible for sourcing, supplying and managing information technology systems and services across TfL.
In order to ensure that IM can support TfL’s operational businesses and their increasing dependence on technology, it needs to change the way it operates and the way its services are procured and delivered; moving towards greater emphasis on the business outcomes of process efficiency and effectiveness, rather than the delivery of technology. TfL is determining how it will partner with its customers and suppliers in the future. The Transforming IM (‘TIM’) programme encompasses all of the services IM provides today and plans to deliver in the foreseeable future. It entails a redesign of the current IM operating model, including:
— A redesign of IM’s organisation and its ways of working;
— Improvements to IM’s business engagement model and how it meets the needs of its customers; and
— A reconfiguration of the supply chain.
TIM has 2 key objectives:
— Improve the services, products and expertise that IM and its partners deliver to the business; and
— Design and implement the future IM capabilities and supply chain to best deliver these improved services.
The services requested for this contract are to be carried out in London. There are however a small number of light service provisions conducted outside of the London region.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2015

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