Procurement of grounds maintenance services for parks and green spaces

Procurement of grounds maintenance services for parks and green spaces

London Borough of Croydon on behalf of itself and the London borough of Bromley and the London Borough of Bexley is seeking to engage a Contractor for the provision of Grounds Maintenance services for its parks and open spaces which also includes services for Highways, Housing, Estates and Schools.

UK-Croydon: Grounds maintenance services

2013/S 018-026453

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Croydon Council
Commissioning and Procurement Team, 10th Floor, North West Side, Taberner House, Park Lane
For the attention of: Lukasz Wlodarski
CR9 3JS Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk
Fax: +44 2087605571

Internet address(es):

General address of the contracting authority: www.croydon.gov.uk

Address of the buyer profile: www.londontenders.org

Further information can be obtained from: www.londontenders.org

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of grounds maintenance services for parks and green spaces.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKI22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
London Borough of Croydon on behalf of itself and the London borough of Bromley and the London Borough of Bexley is seeking to engage a Contractor for the provision of Grounds Maintenance services for its parks and open spaces which also includes services for Highways, Housing, Estates and Schools. Croydon Council’s Grounds Maintenance services are currently largely provided by an external supplier. The Council intends to include within this new contract its Ranger Service and Nature conservation warden service. The expected in-scope Service Components are: Grass cutting, Shrub beds, Bedding and hanging baskets, Herbaceous borders, Newly planted areas and newly planted trees, Hedges, clearance and disposal of rubbish, litter, fly-tipping, sweeping, and leaf clearing, Spraying of hard standing areas to remove and keep down weeds/moss, Maintenance of fine turf areas, Flower and rose beds, Sports pitches, Playgrounds, paths and hard standing areas, Lakes, ponds and waterways, Environmental areas, Provisions of all materials, plant and machinery and vehicles and equipment etc, Woodland areas, Arboriculture, Maintenance of buildings and Parks infrastructure, Litter bins and dog bins, Requirement to support other council functions during adverse weather condition e.g snow clearance and gritting. There is also a requirement to provide resources as part of the council’s emergency response, Maintenance Handypersons- routine scheduled maintenance works, miscellaneous works and emergency works throughout the year. Candidates should be aware that there are a number of options associated with this procurement. Please see II.2.2 below. In particular, candidates should be aware that, whilst this contract will in the first instance be entered into by London Borough of Croydon, the London Boroughs of Bromley and Bexley reserve the right to accede to the contract.
II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract period will be for 5 years, with an option to extend for a period or any number of periods up to a total maximum of 10 years.
The estimated value of the maximum 10 year term of the contract is given as a range which takes in to account the total estimated contract value of all 3 boroughs taking account of the likely date on which the London Boroughs of Bromley and Bexley will accede to the contract, if they choose to do so.
The estimated value of the maximum 10 year term in regard to the London Borough of Croydon only is a range between 30 000 000 GBP and 37 200 000 GBP
Estimated value excluding VAT:
Range: between 30 000 000 and 78 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Description of these options:
The outcome of this procurement is designed so as to allow either or both the London Borough of Bexley and the London Borough of Bromley to accede to the contract at the expiry of their current contracts. In respect of the London Borough of Bexley, this is likely to be at a date following the end of December 2015 in respect of its ground maintenance and cemeteries services and beyond April 2016 in respect of its arboriculture services. The London Borough of Bromley’s current grounds maintenance contract expires in 2017. All potential applicants must be aware that no guarantees will be given as to future London Borough of Bexley and the London Borough of Bromley involvement.
It is also envisaged but not guaranteed that Croydon Council’s current trees and woodland contract and the Council’s current bereavement grounds maintenance may be included within this contract upon their expiry, June 2015 and October 2017 respectively. The decision to include these services will be within the absolute discretion of the London Borough of Croydon.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required if the company is part of a group. Additionally or as an alternative a bond or other type of surety may also be required irrespective of company structure.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment shall be made in accordance with the payment provisions in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Severally Liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The service provider will be required to participate actively in the achievement of social and or environmental policy objectives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
The criteria will be consistent with those allowed in the Public Contracts
Regulations 2006 and are detailed in the PQQ documents
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
The criteria will be consistent with those allowed in the Public Contracts
Regulations 2006 and are detailed in the PQQ documents.
Minimum level(s) of standards possibly required: The criteria will be consistent with those allowed in the Public Contracts
Regulations 2006 and are detailed in the PQQ documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
The criteria will be consistent with those allowed in the Public Contracts
Regulations 2006 and are detailed in the PQQ documents.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Expressions of interest must be by way of completion and return of the pre-qualification questionnaire, which is available upon request from the portal specified in Section I.1 by the date specified in section IV 3.4.
The Council reserves the right, subject to the provisions of the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011) and other appropriate rules governing public procurement, to change without notice the basis of, or the procedures for, the competitive tendering process or to terminate the process at any time prior to award of contract. The Council do not bind themselves to accept the lowest tender, or any tender received, and each reserve the right to award the contract in part, or to call for new tenders should they consider this necessary. The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
The Council believe that the requirements of the Transfer of Undertakings (Protection of Employment) Regulations 2006 and the Acquired Rights Directive will apply to the Contract and the Contractor should submit their bid on the basis that there will be a TUPE transfer.
Detailed information regarding the services will be provided in the ITT.
All candidates must be aware that no guarantees will be given as to future London Borough of Bexley and the London Borough of Bromley involvement. If London Borough of Bexley elects to accede to the contract, it envisages that it may wish the contractor to deliver its ground maintenance, arboriculture and cemeteries grounds maintenance services (however this would exclude ranger services, maintenance handypersons, or nature conservation warden services). If the London Borough of Bromley elects to accede to the contract it envisages that it may wish the contractor to deliver its ground maintenance and arboriculture services and other relevant associated parks services.
The main element of this contract notice relates to Part B services and the London Borough of Croydon has elected to publish this notice on a voluntary basis.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Croydon Council
Taberner House Park Lane Croydon Surrey UK
CR9 3JS Croydon
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with regulation 32 (information about contract award procedures and the application of the standstill period prior to contract award) and Part 9 of the Public Contracts Regulations 2006 (Applications to the Court).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.1.2013

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