Procurement of HR and outsourced payroll solutions

Procurement of HR and outsourced payroll solutions

HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: “Interact” intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system.

UK-London: time accounting or human resources software package

2012/S 83-136087

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): IS
For the attention of: Mark Reed
HA9 0NU London
UNITED KINGDOM
Telephone: +44 7816815371
E-mail: mark.reed@shawc.co.uk

Internet address(es):

General address of the contracting authority: http://www.networkhg.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1134

Further information can be obtained from: Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): IS
For the attention of: Mark Reed
HA9 0NU London
UNITED KINGDOM
Telephone: +44 7816815371
E-mail: mark.reed@shawc.co.uk
Internet address: http://www.networkhg.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): IS
For the attention of: Mark Reed
HA9 0NU London
UNITED KINGDOM
Telephone: +44 7816815371
E-mail: mark.reed@shawc.co.uk
Internet address: http://www.networkhg.org.uk

Tenders or requests to participate must be sent to: Network Housing Group
Olympic Office Centre, 8 Fulton Road, Wembley
Contact point(s): IS
For the attention of: Mr M Woosey
HA9 0NU London
UNITED KINGDOM
Telephone: +44 2087824253
E-mail: mark.woosey@networkhg.org.uk
Fax: +44 2087824391
Internet address: http://www.networkhg.org.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of HR and outsourced payroll solutions.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Olympic Office Centre, 8 Fulton Road, Wembley, London HA9 0NU, UNITED KINGDOM.
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Supply, installation (where necessary) and support of HR and outsourced payroll solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: “Interact” intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
II.1.6)Common procurement vocabulary (CPV)

48450000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Supply, installation (where necessary) and support of HR and Outsourced Payroll Solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: ‘Interact’ intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
In order to assess the options open to the Network Housing Group Ltd the procurement is split into 3 lots:
Lot 1 – HR solution interfaced to a new outsourced payroll solution – i.e. HR solution will interface with Payroll solution selected from lot 3;
Lot 2 – combined HR and outsourced payroll solution – i.e. fully integrated solution from one single lead supplier.
Lot 3 – outsourced payroll solution interfaced to a new HR Solution – i.e. payroll solution will interface with HR solution selected from lot 1.
Intelligent workflow is a core requirement for lots 1 & 2. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR Solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered under lots 1 or 2 is also to be assessed during the procurement process i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement for lots 1 & 2.
The selected solution(s) need to be compatible with NHGL’s evolving ICT strategy, specifically: outsourced document production and posting and digital post rooms.
Estimated value excluding VAT:
Range: between 40 000 and 330 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: HR solution interfaced to a new outsourced payroll solution

1)Short description
HR solution interfaced to a new outsourced payroll solution – i.e. HR solution will interface with payroll solution selected from lot 3.
2)Common procurement vocabulary (CPV)

48450000

3)Quantity or scope
Supply, installation (where necessary) and support of HR and outsourced payroll solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: “Interact” intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
Intelligent workflow is a core requirement for lots 1. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered is also to be assessed during the procurement process i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement.
The selected solution(s) need to be compatible with NHGL’s evolving ICT strategy, specifically: outsourced document production and posting and digital post rooms.
Estimated value excluding VAT:
Range: between 40 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Supply, installation (where necessary) and support of HR and outsourced payroll solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: “Interact” intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
In order to assess the options open to the Network Housing Group Ltd the procurement is split into 3 lots:
— Lot 1 – HR solution interfaced to a new outsourced payroll solution – i.e. HR solution will interface with payroll solution selected from lot 3,
— Lot 2 – combined HR and outsourced payroll solution – i.e. fully integrated solution from one single lead supplier,
— Lot 3 – outsourced payroll solution interfaced to a new HR Solution – i.e. Payroll solution will interface with HR solution selected from lot 1.
Intelligent workflow is a core requirement for lots 1 & 2. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR Solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered under lots 1 or 2 is also to be assessed during the procurement process – i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement for lots 1 & 2.
The selected solution(s) need to be compatible with NHGL’s evolving ICT strategy, specifically: outsourced document production and posting and digital post rooms.
Lot No: 2 Lot title: Combined HR and outsourced payroll solution
1)Short description
Combined HR and outsourced payroll solution – i.e. fully integrated solution from one single lead supplier.
2)Common procurement vocabulary (CPV)

48450000, 79211110

3)Quantity or scope
Supply, installation (where necessary) and support of HR and outsourced payroll solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: “Interact” intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
Intelligent workflow is a core requirement for the HR solution. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR Solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered is also to be assessed during the procurement process i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement.
The selected solution(s) need to be compatible with NHGL’s evolving ICT Strategy, specifically: outsourced document production and posting and digital post rooms.
Estimated value excluding VAT:
Range: between 170 000 and 330 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Supply, installation (where necessary) and support of HR and Outsourced Payroll Solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: “Interact” intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
In order to assess the options open to the Network Housing Group Ltd the procurement is split into 3 lots:
— Lot 1 – HR solution interfaced to a new outsourced payroll solution – i.e. HR solution will interface with.
Payroll solution selected from lot 3;
— Lot 2 – combined HR and outsourced Payroll Solution – i.e. fully integrated solution from one single lead supplier,
— Lot 3 – outsourced payroll solution interfaced to a new HR solution – i.e. Payroll solution will interface with HR solution selected from lot 1.
Intelligent workflow is a core requirement for LOTs 1 & 2. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR Solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered under LOTs 1 or 2 is also to be assessed during the procurement process – i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement for lots 1 & 2.
The selected solution(s) need to be compatible with NHGL’s evolving ICT strategy, specifically: outsourced document production and posting and digital post rooms.
Lot No: 3 Lot title: Outsourced payroll solution interfaced to a new HR solution
1)Short description
Outsourced payroll solution interfaced to a new HR Solution – i.e. payroll solution will interface with HR solution selected from lot 1.
2)Common procurement vocabulary (CPV)

79211110

3)Quantity or scope
Supply, installation (where necessary) and support of an outsourced payroll solution. The solution will be required to integrate/interface with the Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version. It may be required to integrate/inteface with the Serengeti EDM. It may also be required to be capable of mobile working and device independence.
In order to assess the options open to the Network Housing Group Ltd the procurement is split into 3 LOTS:. Lot 1 – HR solution interfaced to a new outsourced payroll solution – i.e. HR solution will interface with.
Payroll solution selected from lot 3;
Lot 2 – combined HR and outsourced payroll solution – i.e. fully integrated solution from one single lead supplier;
Lot 3 – outsourced payroll solution interfaced to a new HR solution – i.e. payroll solution will interface with HR solution selected from lot 1.
Intelligent workflow is a core requirement for lots 1 & 2. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR Solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered under lots 1 or 2 is also to be assessed during the procurement process – i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement for lots 1 & 2.
The selected solution(s) need to be compatible with NHGL’s evolving ICT strategy, specifically: outsourced document production and posting and digital post rooms.
Estimated value excluding VAT:
Range: between 80 000 and 130 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Supply, installation (where necessary) and support of HR and Outsourced Payroll Solutions. HR solutions may also be hosted. Solutions, as necessary, will be required to integrate/interface with the following: ‘Interact’ intranet solution, MS Outlook/Office, MS Active Directory, Sun Accounts Finance System v4.2.6 SP11 and up to and including the current version and the Cisco telephony system. Interfacing to the Serengeti EDM may be required. They may also be required to be capable of mobile working and device independence.
In order to assess the options open to the Network Housing Group Ltd the procurement is split into 3 lots:
— Lot 1 – HR solution interfaced to a new outsourced payroll solution – i.e. HR solution will interface with payroll solution selected from lot 3,
— Lot 2 – combined HR and outsourced payroll solution – i.e. fully integrated solution from one single lead supplier,
— Lot 3 – outsourced payroll solution interfaced to a new HR solution – i.e. payroll solution will interface with HR solution selected from lot1.
Intelligent workflow is a core requirement for lots 1 & 2. To work, the intelligent workflow requirement needs to be underpinned by an EDM solution. That solution can either be native to the proposed HR solution or integrate to the existing corporate EDM solution which is from Serengeti.
How the HR solution is then delivered under lots 1 or 2 is also to be assessed during the procurement process – i.e. is it on premises, off premises, cloud, etc.
An assessment to the possible approaches to back scanning the HR files will also be undertaken as part of the procurement for lots 1 & 2.
The selected solution(s) need to be compatible with NHGL’s evolving ICT strategy, specifically: outsourced document production and posting and digital post rooms.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All prices quoted must be in pounds sterling. An agreement as to how the project is funded will be covered as part of the contract negotiations with the preferred supplier(s). Any payment made to the supplier will be in pounds Sterling and will be normally made by electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groups of suppliers to take a particular form or to require one party to undertake primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The costs of responding to the tender will be borne by the respondent. NHGL will not be liable for the suppliers’ costs. NHGL are not bound to accept any or all of the suppliers’ response.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All interested parties need to register their interest in the tender by 12 noon on the 10.5.2012. They will be sent a pre-qualification questionnaire (PQQ) by 5pm on the 10.5.2012 which needs to be completed in full and returned back no later than 12 noon on the 31.5.2012.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All interested parties need to register their interest in the tender by 12 noon on the 10.5.2012. They will be sent a pre-qualification questionnaire (PQQ) by 5pm on the 10.5.2012 which needs to be completed in full and returned back no later than 12 noon on the 31.5.2012.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All interested parties need to register their interest in the tender by 12 noon on the 10.5.2012. They will be sent a pre-qualification questionnaire (PQQ) by 5pm on the 10.5.2012 which needs to be completed in full and returned back no later than 12 noon on the 31.5.2012.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Using the pre-qualification questionnaire suppliers will be short listed based on an analysis, performed by an assessment panel of financial, legal, and technical criteria. Some questions contained within the PQQ may require a “Yes” or “No” response. These questions are known as gateways and are fundamental requirements of the contract. If any of these questions are answered “No”, NHGL may reject your submission in full, ceasing to evaluate the remainder of the questions. Other questions are weighted based upon their order of importance. The members of the panel will each score the submissions against all of the award criteria. The panel will meet to discuss their individual scores and arrive at a consensus team score. Incomplete responses will reduce the supplier’s chance of being short listed and in some cases will exclude the supplier.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HR Solutions Procurement
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 10.5.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
31.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
21.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Interested suppliers will be required to complete a pre-qualification questionnaire. This must be requested by 12 noon on the 10.5.2012. PQQ’s will be issued by 5pm on 10.5.2012, if not before. The deadline for PQQ returns is 12 noon on the 31.5.2012. Invitations to Participate in Dialogue Stage 1 will be issued to shortlisted suppliers around 20.6.2012. The deadline for ITPD1 returns is around 9.7.2012.
(MT Ref:88253).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Network Housing Group Ltd
Olympic Office Centre, 8 Fulton Road, Wembley
HA9 0NU London
UNITED KINGDOM
Telephone: +44 3003733000
Internet address: http://www.networkhg.org.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.4.2012

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