Procurement of University Data Centres

Procurement of University Data Centres

The University of the Arts London (“UAL”) wishes to procure two Data Centres to replace its existing data storage infrastructure and services. Currently UAL has three Data Centres located at three of its six college sites: Kings Cross, Millbank and Elephant and Castle.

UK-London: Data storage services

2013/S 020-031133

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the Arts London
272 High Holborn
Contact point(s): Nabarro LLP on behalf of the University of the Arts London
For the attention of: Camilla Keep
WC1V 7EY London
UNITED KINGDOM
Telephone: +44 2075246883
E-mail: c.keep@nabarro.com

Internet address(es):

General address of the contracting authority: http://www.arts.ac.uk/

Address of the buyer profile: http://www.arts.ac.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of University Data Centres
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: University of the Arts London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of the Arts London (“UAL”) wishes to procure two Data Centres to replace its existing data storage infrastructure and services. Currently UAL has three Data Centres located at three of its six college sites: Kings Cross, Millbank and Elephant and Castle. The IT infrastructure presently consists of approximately 260 virtual servers with 1154 GBs of memory in use. The Data Centres’ current storage capacity is 120TB with 86TB in use and 118TB already allocated. A full backup system is made every weekend with incremental changes backed up during the week. The age of UAL’s Data Centres means that they are unable to continue to support UAL’s requirements. UAL therefore wishes to consider the current market options in order to decommission the current Data Centres and migrate the servers and services into a new primary Data Centre with a secondary Data Centre available for purposes of disaster recovery and business continuity. The procured Data Centres will be required to support a number of campuses and buildings across the London area.
Once co-location is established, UAL wish to migrate their virtual services and physical servers into a hybrid Infrastructure as a Service (“IAAS”). It should be noted that due to the bespoke nature of UAL’s requirements, UAL are not looking for a traditional cloud product. UAL are looking for a managed hybrid infrastructure which allows UAL to have greater levels of access to the physical hardware than is traditionally supplied by a normal cloud product. The hybrid IAAS service should allow UAL improved backup capabilities. UAL is currently running an architectural review project which will provide the information required to “lift and shift” UAL’s current infrastructure into co-location as well as details of the specific services required to provide the hybrid IAAS.
II.1.6)Common procurement vocabulary (CPV)

72317000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 3 000 000 and 10 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
A copy of the draft contract will become available once suppliers have been invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
UAL wishes to contract with one specific contractor who will be solely responsible for the delivery of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the draft contract which will become available once suppliers have been invited to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire.
Minimum level(s) of standards possibly required: See pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
See pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: The University of the Arts London (“UAL”) requires procurement of this contract to follow the accelerated restricted procedure for reasons of technical urgency. The current IT infrastructure is unable to support new data storage severely disadvantaging students. These problems will only be exacerbated by warmer weather due to the existing Data Centres being at capacity. In accordance with the UAL’s plans for disaster recovery and in order to ensure business continuity, it is critical that a provider is identified as soon as is permitted by the Public Contracts Regulations 2006.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: See pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
L1612-00323.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2013 – 17:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland)
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University of Arts will observe a minimum ten calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the University of Arts before the contract is entered into. Where an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
25.1.2013

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