Procurement Services Framework Agreement

Procurement Services Framework Agreement

The purpose of this Framework Agreement is to enable the Procurement and Logistics Service (PaLS) to undertake ad-hoc, unplanned procurement work on behalf of its customers.

United Kingdom-Belfast: Procurement consultancy services

2015/S 127-233446

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Business Services Organisation Procurement and Logistics Service
77 Boucher Crescent
For the attention of: Baxter Hannah
BT12 6HU Belfast
UNITED KINGDOM
Telephone: +44 2890553439
E-mail: hannah.baxter@hscni.net

Internet address(es):

General address of the contracting authority: http://www.hscbusiness.hscni.net

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement Services Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Various locations throughout Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The purpose of this Framework Agreement is to enable the Procurement and Logistics Service (PaLS) to undertake ad-hoc, unplanned procurement work on behalf of its customers by engaging experienced, competent Contractors to complete exercises in compliance with PaLS’ ISO 9001:2008 accredited processes and procedures in each of four separate Lots as follows: ICT, Non-clinical, Clinical and Non-statutory Health and Social Care.
Based on historical usage of the previous framework for this service, the estimated value of this framework for 4 years (2 years from date of award including the option for a further 2 x 1 year extension periods) is 1 000 000 GBP. The estimated total value is however advertised as a range between 1 000 000-5 000 000 GBP due to a potential increase in workflow demands, particularly in relation to the areas of ICT and non-statutory social care procurement.

II.1.6)Common procurement vocabulary (CPV)

79418000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.11.2015. Completion 31.10.2017

Information about lots

Lot No: 1Lot title: Information Communication Technology (ICT)

1)Short description

The ICT procurement service lot is for the provision of specific expert ICT procurement advice and support services which are based on the best practices for ICT procurement as defined by the HSC CoPE, PaLS. The services may be in support of any procurement exercise for any ICT associated equipment, service, hardware, software or project. The scope of the projects may range from small scale commodity procurements e.g. mobile devices through to regional projects aimed at multi year contracts for complex ICT services to be used across the whole of HSC. The procurement method may range from a local tendering exercise through the use of framework contracts to open OJEU competition.

2)Common procurement vocabulary (CPV)

79418000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 2Lot title: Clinical Goods and Services

1)Short description

Procurement and Logistics Service Clinical Procurement Category includes a wide range of products and services for use in the clinical / laboratory setting. There are approximately 950 000 000 GBP of contracts being managed in the Clinical category across 1,100 different contract arrangements. The range is not exhaustive and continues to develop as healthcare proceeds to develop its boundaries. Across Northern Ireland there are four geographical sites responsible for the Clinical Category, these are situated in Ards, Londonderry and two in Belfast. The Belfast (RVH office) has a remit which can extend from needles and syringes, monitoring electrodes, and everyday ward and theatre consumables to significant specialities such as orthopaedics, renal and cardiology. The Belfast (Boucher office) hosts pharmaceuticals, dressings and a number of related services. The Ards office oversees products relating to patient support e.g. incontinence products, walking aids, home living aids, hearing aids. The Londonderry office based in Gransha Hospital manages diagnostics, laboratory test agents and laboratory services. In all, the breadth of product and service is extensive however the process is consistent.

2)Common procurement vocabulary (CPV)

79418000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 3Lot title: Non-Clinical Goods and Services

1)Short description

Procurement and Logistics Service Non-Clinical Procurement Category encapsulates a wide range of Products and Services. There are approximately 830 000 000 GBP of contracts being managed in the Non Clinical category across 1,300 different contract arrangements. The range is not exhaustive and continues to develop as healthcare proceeds to expand its boundaries. Across Northern Ireland there are three geographical sites responsible for the Non Clinical Category, these are situated in Armagh, Ballymena and Belfast. The Armagh site is responsible for the Office Services and Textiles category; this includes stationery, uniforms and PPE, bedding and linen, interpreting and translation, MFDs, mobile phones. The Belfast site (based at Boucher), are responsible for Hotel Services and Utilities category, and this includes foodstuffs, restaurant and kitchenware, cleaning, pest control, window cleaning, energy, recruitment services, security and plastic bags and disposables. The Ballymena site has responsibility for the Estates, Transport and Waste category and this includes service and repair contracts, taxis, grounds maintenance, electrical and plumbing consumables, and vehicles.

2)Common procurement vocabulary (CPV)

79418000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 4Lot title: Non-Satutory Health and Social Care

1)Short description

The provision of appropriate intervention, treatment and care services to all programmes of care in both clinical and community settings. Health care provision relates to acute inpatient and outpatient services as well as primary care services to clients in the community. Social care provision relates to services which improve client independence and support wellbeing.

2)Common procurement vocabulary (CPV)

79418000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.
Minimum level(s) of standards possibly required: The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.
Minimum level(s) of standards possibly required:
The requirements will be consistent with those permitted under Directive 2014/24/EU and will be detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Compliance with Scoping and Specification SS20a (Pass/Fail). Weighting 0

2. Organisation, qualification and experience of staff. Weighting 70

3. Price. Weighting 30

4. Risk

5. Overall cost effectiveness

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

18699

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BSO PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015/102) as amended provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2015

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