Procurement Services London

Procurement and Commissioning Co-Managed Services.

United Kingdom-Enfield: Procurement consultancy services

2016/S 104-186400

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Enfield
Civic Centre, Silver Street
For the attention of: Mr Peter Alekkou
EN1 3XA Enfield
UNITED KINGDOM
Telephone: +44 2083793163
E-mail: peter.alekkou@enfield.gov.uk

Internet address(es):

General address of the contracting authority: http://www.enfield.gov.uk/

Further information can be obtained from: London Borough of Enfield
Civic Centre, Silver Street
For the attention of: Mr Peter Alekkou
EN1 3XA Enfield
UNITED KINGDOM
Telephone: +44 2083793163
E-mail: peter.alekkou@enfield.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:London Borough of Enfield
Civic Centre, Silver Street
For the attention of: Mr Peter Alekkou
EN1 3XA Enfield
UNITED KINGDOM
Telephone: +44 2083793163
E-mail: peter.alekkou@enfield.gov.uk

Tenders or requests to participate must be sent to: London Borough of Enfield
Civic Centre, Silver Street
For the attention of: Mr Peter Alekkou
EN1 3XA Enfield
UNITED KINGDOM
Telephone: +44 2083793163
E-mail: peter.alekkou@enfield.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement and Commissioning Co-Managed Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority’s Transformation Programme, known as Enfield 2017, has already radically changed the organisation. We have delivered a sector-defining digital platform and significantly reduced our back office, creating an integrated approach to addressing customer demand via our Gateway and Assessment Services. Enfield 2017 will deliver over 29 000 000 GBP of savings per annum by 2018/19. Our focus on enabling digital self-service by those who can do so, and support for those who cannot, means we have achieved these savings whilst maintaining, and in many cases increasing, our overall service offer.
However, we face making another 80 000 000 GBP of savings by 2019/20 and will need to continually innovate and reduce costs to achieve this whilst we remain committed to ensuring that Enfield remains a great place to live, visit and do business.
As part of our ongoing transformation, the Authority is now seeking a partner to co-manage and lead the Hub. The Hub is responsible for all the Authority’s procurement and commissioning activity — including innovative housing solutions and social care brokerage through to IT hardware purchases.
We seek a partner who offers the expertise and capacity to work with us to develop the Hub, and is committed to the same things as the Authority — excellent services, great outcomes and, most importantly, putting the needs of our residents first. The Authority seeks a partner who will work seamlessly with us. This means:
—
providing leadership of the Hub
—
acting as the fulcrum for, and primary source of, advice in relation to procurement, commissioning and brokerage activities
—
contributing to the wider, strategic direction of the Authority
—
providing market-leading insight and creative thinking in relation to procurement and commissioning, and offering constructive challenge to senior managers across the Authority
—
operating in a manner that is fully compliant with the Authority’s policies and procedures, including ensuring that all safeguarding duties and responsibilities are met across the Authority (and, in respect of elements such as the brokerage of individual services to those in receipt of social care, at the individual level).
This is not an outsource arrangement, but a partnership. The Authority will continue to employ the staff who deliver the procurement and commissioning services within the Hub.
Fundamental to the requirement is:
—
delivery of the Core Savings
—
identifying and delivering Additional Savings
—
developing and enhancing the skills and knowledge of the Authority staff within the Hub, ensuring that they have the maximum opportunity for personal development and career advancement
—
providing advice and support to the Authority in relation to its wider procurement and commissioning needs, acting as a strategic partner
—
driving towards efficiencies of process, ensuring that Services are delivered, to the greatest extent possible, through digital and automated methods
—
leave a lasting legacy for the Authority
The Successful Bidder will work with senior staff from across the Authority, especially those with safeguarding responsibilities, to ensure the delivery requirements of the Hub are fully achieved. The Hub Leader will take direction from the relevant officer and budget holder, ensuring statutory lines of accountability are clearly maintained.
The Director FRCS will be responsible for the management of the contract and will provide day to day direction to the leader of the service. Reflecting the fact that many of the outcomes will be of a specific safeguarding or statutory nature, the overall performance of the Services will be agreed and overseen by the Authority’s Strategic Delivery Board, chaired by the Chief Executive.
Working within the Authority’s decision making and approval structures, the Hub Leader will have wide ranging responsibilities which are set out in more detail in the Specification.

II.1.6)Common procurement vocabulary (CPV)

79418000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Procurement of Enfield Council’s Procurement & Commissioning Co-Managed Services.
Estimated value excluding VAT:
Range: between 4 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The term of the contract will be for a minimum of 3 years, with an option to extend for a further 2 years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require bonds, guarantees, deposits and/or other appropriate forms of security. Details will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details in relation to financing conditions and payment arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please note the Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability in the award and performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Details in Pre-Qualification Questionnaire (PQQ).

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: Details in Pre-Qualification Questionnaire (PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN110884

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An authorised Officer of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice the Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice the Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals