Production and Development of Magazines – Transport for London

Production and Development of Magazines – Transport for London

Design, creative development, production and distribution of staff publications for the provision of:
— London Underground and Rail: On the Move (OTM) and OTM Pensioner edition.

United Kingdom-London: Miscellaneous business and business-related services

2015/S 002-002256

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42- 50 Victoria St.
Contact point(s): www.tfl.gov.uk/eprocurement
For the attention of: Renna Chauhan
SW1H 0TL London
UNITED KINGDOM
E-mail: rennachauhan@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Transport for London

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Surface Transport Customer Services
4th Floor, Palestra, 197 Blackfriars Road
SE1 8NJ London
UNITED KINGDOM

GLA Group

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

On the Move (OTM) and Upfront Staff Magazines.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Design, creative development, production and distribution of staff publications for the provision of:
— London Underground and Rail: On the Move (OTM) and OTM Pensioner edition; and
— Surface Transport Services (road, rail and waterborne modes of transport): Upfront Staff Magazine.

II.1.6)Common procurement vocabulary (CPV)

79900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

All interested suppliers are required to provide a submission in response to this Invitation to Tender (ITT) to participate. In order to do this all interested suppliers will need to register on the following site, https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier if you have not already done so, in order to get access to all the tender documents including the Specification of Requirements.

Once suppliers have registered, the ITT can be found if you search the following tender title (including the asterisks) under the opportunities tab found on the top right-hand side: *On the Move (OTM) and Upfront Staff Magazines*.
If you experience any problems registering on the system, please contact the help desk below:

E-mail: tfl-eproc-helpdesk@eurodyn.com

Telephone: +44 8000740503.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Tender documentation. A Parent Company Guarantee or Performance Bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority shall require that any contract(s) awarded will be entered into by a single entity on behalf of the successful candidate(s).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers must express an interest by completing the conditions for participation III.2.3).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least 3 years of their audited accounts. Services of an independent third party financial assessment agency may also be used.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties will be required to complete all the requirements of the ITT and meet all the thresholds as detailed in the Invitation to Tender.

All interested suppliers are required to provide a submission in response to this Invitation to Tender (ITT) to participate. In order to do this all interested suppliers will need to register on the following site, https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier if you have not already done so, in order to get access to all the tender documents including the Specification of Requirements.

Once suppliers have registered, the ITT can be found if you search the following tender title (including the asterisks) under the opportunities tab found on the top right-hand side: *On the Move (OTM) and Upfront Staff Magazines*.
If you experience any problems registering on the system, please contact the help desk below:

E-mail: tfl-eproc-helpdesk@eurodyn.com

Telephone: +44 8000740503.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TfL 91305

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 143-143019 of 14.10.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 17.2.2015

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All interested suppliers are required to provide a submission in response to this Invitation to Tender (ITT) to participate. In order to do this all interested suppliers will need to register on the following site, https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier if you have not already done so, in order to get access to all the tender documents including the Specification of Requirements.

Once suppliers have registered, the ITT can be found if you search the following tender title (including the asterisks) under the opportunities tab found on the top right-hand side: *On the Move (OTM) and Upfront Staff Magazines*.
If you experience any problems registering on the system, please contact the help desk below:

E-mail: tfl-eproc-helpdesk@eurodyn.com

Telephone: +44 8000740503.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.12.2014

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