Professional Cleaning Contract for the ExtraCare Charitable Trust

Professional Cleaning Contract for the ExtraCare Charitable Trust

This is a one stage process and is separated in to 4 lots which are regionalised. 

United Kingdom-Coventry: Cleaning services

2017/S 206-425540

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The ExtraCare Charitable Trust
2205136
7 Harry Weston Road
Coventry
CV3 2SN
United Kingdom
Contact person: Linda Price
Telephone: +44 2476509013
E-mail: linda.price@extracare.org.uk
NUTS code: UK
Internet address(es):Main address: https://www.extracare.org.uk/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/extracare/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/extracare/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: charity

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning and Associated Services.

Reference number: LP-CLEAN-OCT-2017

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

The ExtraCare Charitable Trust are running an Open OJEU tender process for the provision of a professional cleaning service for our locations who currently outsource their cleaning requirements, this may also include future locations that are currently in development. This is a one stage process and is separated in to 4 lots which are regionalised. This contract is due to start April 2018 and will run for 3 years with the possible opportunity to extend for a further 2 years. When the tender documents have been made available, bidding suppliers will receive notification via email and the tender documents can be accessed from the My Tender area of the website and selecting the View Details button of this project.

Please allow sufficient time to make your return as late returns will not be permitted. Any questions should be made via correspondence on the website and addressed to the main contact.

Please see ITT for full details of this opportunity.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

ExtraCare are seeking a service solution which delivers the best value for money. ExtraCare reserve the right to appoint more than one supplier per Lot, and Suppliers maybe appointed to any combination of Lots. Where more than one Supplier is appointed, they maybe ranked (positioned dependant on scores) or they may share the supply and be appointed via a quote request for individual projects.

II.2)Description

II.2.1)Title:

Midlands

Lot No: 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

ExtraCare locations throughout England.

II.2.4)Description of the procurement:

Cleaning and Associated Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

East of England

Lot No: 2

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cleaning and Associated Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South of England

Lot No: 3

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cleaning and Associated Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

West of England

Lot No: 4

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cleaning and Associated Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to renew for a further 12 months on the third and fourth anniversary date of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/12/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Please see ITT for all information.

VI.4)Procedures for review

VI.4.1)Review body

The ExtraCare Charitable Trust
Coventry
CV3 2SN
United Kingdom

VI.4.2)Body responsible for mediation procedures

The ExtraCare Charitable Trust
Coventry
CV3 2SN
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/10/2017

 

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