Professional Conference Organisation Services Required

Professional Conference Organisation Services Required

The School of Engineering requires a Professional Conference Organiser to manage the organisation of the joint European Community on Computational Methods in Applied Sciences (ECCOMAS) Conferences.

PURCH1310 Provision of Professional Conference Organisation Services

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


University of Glasgow

Procurement Office, (Tay House),

Glasgow

G12 8QQ

UK

Hannah Bond Quoting Ref: PURCH1310

+44 1413305476

Hannah.Bond@glasgow.ac.uk

+44 0000000000
http:\\www.gla.ac.uk
Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

1.2

Address from which documentation may be obtained


Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

UK
http://www.publiccontractsscotland.gov.uk/

1.3

Completed documents must be returned to:


Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

UK
http://www.publiccontractsscotland.gov.uk/

2 Contract Details

2.1

Title

PURCH1310 Provision of Professional Conference Organisation Services

2.2

Description of the goods or services required

PURCH1310 Provision of Professional Conference Organisation Services.

The School of Engineering requires a Professional Conference Organiser (PCO) to manage the organisation of the joint European Community on Computational Methods in Applied Sciences (ECCOMAS) Conferences, namely the VI European Conference on Computational Solids, Structures and Coupled Problems (ECCM VI) and the VII European Conference on Computational Fluid Dynamics (ECFD VII) in Glasgow in May/June 2018.

The joint conference will attract 1200 – 1500 delegates and it will be of 5 days in duration.

Tender documents available from Public Contracts Scotland

Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=424861.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

189999 other Environmental Services
261400 Training and Conferences

150 Glasgow & Strathclyde

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

See Tender Docs.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

PURCH1310

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
20-01-2016  Time  12:00

c) Estimated award date 26-02-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential” or “commercial in confidence” to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

(SC Ref:424861)

5.2

Additional Documentation

PURCH1310 – Tender
PURCH1310 – Schedule 1B – Sustainable Procurement – Code of Conduct
PURCH1310 – Schedule 1C – Non-Compliance Template
PURCH1310 – Schedule 1C – Terms and Conditions
PURCH1310 – Schedule 1D – Bidders Questions

5.3

Publication date of this notice

16-12-2015

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