Professional Technical Consultancy Scotland

Professional Technical Consultancy Scotland

The Framework is primarily intended to support the on-going house building programme, and this is anticipated to form the bulk of all call-offs.

United Kingdom-Glasgow: Architectural and related services

2016/S 077-137447

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Wheatley Housing Group Limited
25 Cochrane Street
For the attention of: Colin Templeton
G1 1HL Glasgow
UNITED KINGDOM
Telephone: +44 1412746273

Internet address(es):

General address of the contracting authority: http://www.wheatley-group.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10306

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Audit Scotland

Residential Social Landlords

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Professional Technical Consultancy.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Areas covered by organisations named in the Framework Documents.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 33

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Scope of Work
The Framework is primarily intended to support the on-going house building programme, and this is anticipated to form the bulk of all call-offs.
However, the WHG property portfolio has a wider range of building types and assets, so call offs may also be made for other types of work, including:
Non-domestic new builds (new housing offices, community facilities, halls etc.);
Alterations to existing non-domestic properties;
Alterations or works to domestic properties;
Remedial or maintenance works to domestic and non-domestic properties.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=426805

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

71200000, 71240000, 71250000, 71300000, 71311000, 71324000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework is primarily intended to support the on-going house building programme, and this is anticipated to form the bulk of all call-offs.
However, the WHG property portfolio has a wider range of building types and assets, so call offs may also be made for other types of work, including (but not limited to).
Non-domestic new builds (new housing offices, community facilities, halls, care premises, conversion projects etc.).
Alterations to existing non-domestic properties.
Alterations or works to domestic properties (tenure mix, supported and adapted units).
Remedial or maintenance works to domestic and non-domestic properties.
Master planning/urban regeneration projects,
Environmental improvements,
Planned maintenance,
Projects undertaken in partnership with 3rd parties.
Work associated with asset management.
Estimated value excluding VAT: 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract initially plus 1 year extension.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Architects

1)Short description

This Lot is intended to be used where the primary requirement is for architectural design services.

2)Common procurement vocabulary (CPV)

71220000, 71420000, 71400000, 71200000

3)Quantity or scope

Architectural services including New Build and Refurbishment projects for both residential and commercial properties; design and specification.
Specialist conservation services (normally accredited).
Dimension, Condition and Fabric Surveys.
Interior Design schemes and services.
Assessment and reporting of Access/Disability Design and Audits to DDA Compliance.
Landscape Architecture schemes and services.
Acoustic schemes and services.
Design and/ or supply of presentation and related material.
Physical models of proposed or existing Buildings and or surrounding environment,
BIM, CAD models and visualisations.
Overall project management experience.
Services in accordance with The Construction (Design and Management) Regulations 2015 (CDM 2015).
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Landscape Architects

1)Short description

This Lot is intended to be used where a specific requirement for Landscape Architects (e.g. large scale environmental improvements or a very large external element of work) is required.

2)Common procurement vocabulary (CPV)

71420000

3)Quantity or scope

Where Landscape works are to be provided as part of an overall design scheme, it is anticipated that Lot 1 will be used.
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Engineering Services

1)Short description

This Lot contains all the major types of Engineering. It is anticipated that the primary call-off will be for Civil & Structural engineering, with the other types of engineering being secondary or Low Value requirements in support of an overall project requirement.

2)Common procurement vocabulary (CPV)

71311000, 71312000, 71313000, 71318100, 71334000, 71332000, 71335000, 71310000, 71631400

3)Quantity or scope

Design and specification of External and groundwork’s, works to bridges, decks, roads, paving etc. Drainage and SUDS, services, geotechnical works, reporting and assessment, demolitions, remediation of contaminated sites, design of foundations and retaining structures.
Structural specification, design & certification, reporting and assessment, demolitions, remediation of contaminated sites, design of foundations and retaining structures.
Design and specification of all Domestic and non-domestic mechanical and heating services, utilities (gas, water etc.), AC plant, etc. reporting and assessment.
Design and specification of all electrical Domestic and non-domestic services and utilities, telecoms, street and public lighting reporting and assessment.
Provision of SERC Certificates and associated services.
Fire Engineering Services, such as but not limited to Fire Risk Assessment, Fire Ratings, reporting etc.
Services in accordance with The Construction (Design and Management) Regulations 2015 (CDM 2015).
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Employers Agent / QS

1)Short description

This Lot contains the requirements for the QS and Employers Agent.

2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope

Employers Agent services for Design and Build, performance/progress monitoring and reporting,
Preparation of BOQ’s CSA, Employers Requirements, Contract, probable & budget costs, reporting and analysis,
Analysis of claims,
Life Cycle Services to determine the lowest cost of ownership of fixed assets during the assets’ economic life,
Cost Management Services / Predictability and control of costs,
Project Management Services,
Risk Management Services,
Energy Evaluation Services for domestic and non-domestic properties such as Home Energy Audits etc.
Assessment of abnormal development costs, negotiation with third parties including vendors, developers, funders, preparation of costs for third parties, procurement strategy and producing contract documentation, arranging appropriate Insurances, VAT advice.
Tender assistance and tender outcome reporting.
Services in accordance with The Construction (Design and Management) Regulations 2015 (CDM 2015).
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Strategic Development and Planning

1)Short description

This Lot is intended to be used to support WHG where specific Planning, Urban Design, Master Plan, Economic, Retail or Housing Studies are required.

2)Common procurement vocabulary (CPV)

70331000, 70332000, 70332200, 71400000, 71410000

3)Quantity or scope

Strategic Planning,
Urban Design and Master Plan, Economic,
Retail or Housing Studies.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Property Consulting

1)Short description

This Lot is intended to be used to support WHG where specific advice concerning property management, valuation, survey or report is required.

2)Common procurement vocabulary (CPV)

70331000, 70332000, 70332200, 71315300, 70121200

3)Quantity or scope

Property management, valuation, survey and report.
Estimated value excluding VAT: 1 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Desin Team Services

1)Short description

This Lot will consist of entire design teams of Architects, Engineers and the QS.

2)Common procurement vocabulary (CPV)

71220000, 71311000, 71312000, 71321000, 71324000, 79415200

3)Quantity or scope

Architectural Services.
Engineering Services.
QS Services.
Estimated value excluding VAT: 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Clerk of Works

1)Short description

This Lot will be used for site inspection services.

2)Common procurement vocabulary (CPV)

71315400

3)Quantity or scope

Site Inspection Services.
Estimated value excluding VAT: 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company guarantees and Bonds may be sought.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Architectural Services must be provided by ARB or equivalent qualified Architects Engineering Services must be provided by one of IStructE, ICE, EC, CIBSE or equivalent BS/QS/EA services must be provided by RICS or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 33
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RGN001-309

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 010-013511 of 15.1.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.5.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.7.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Where Subcontractors are proposed, a PQQ may be sought from each relevant sub contractor.
(SC Ref: 426805).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.4.2016

 

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