Professional Video Acquisition Equipment – BBC Roster of Suppliers

Professional Video Acquisition Equipment – BBC Roster of Suppliers

The BBC is seeking a roster of non-exclusive, best value for money pan-BBC framework agreements for the supply of professional video acquisition equipment, lenses, storage cards. 8 Lots.

United Kingdom-London: Broadcast production equipment

2019/S 152-374475

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Telephone: +44 1234567890
E-mail: felicity.hendry1@bbc.co.uk
Fax: +44 1234567890
NUTS code: UK

Internet address(es):Main address: http://www.bbc.co.uk/supplying/

Address of the buyer profile: https://bbc.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Professional and Consumer Cameras and Accessories Framework

Reference number: PROC/2019/40/FN

II.1.2)Main CPV code

32211000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The BBC is seeking a roster of non-exclusive, best value for money pan-BBC framework agreements for the supply of professional video acquisition equipment, lenses, storage cards, advanced camera battery systems, consumer cameras and record/replay equipment, including warranty, support and part exchange provision. The framework is divided into lots. Camera Lots 1, 2 and 3 are based on the European Broadcasting Union R118 Camera Tiers, found at: https://tech.ebu.ch/docs/r/r118.pdf which is a minimum criterion:

Lot 1: System Cameras (UHD1 Tier 1 and 2, HD Tier 1EBU R118 Sections 2.4; 2.5 and 2.7);

Lot 2: Field Cameras (UHD1 Tier 1 and 2, HD Tier 1 and 2 EBU R118 Sections 2.4; 2.5; 2.7 and 2.8);

Lot 3: Specialist Cameras (Tier SP EBU R118 Section 2.6);

Lot 4: Consumer and Non-Broadcast Cameras and Accessories;

Lot 5: Professional Broadcast Lenses;

Lot 6: Portable Storage Devices, Media Cards and Card Readers;

Lot 7: File-based Record and Replay Equipment;

Lot 8: Advanced Camera Battery Systems/Accessories.

II.1.5)Estimated total value

Value excluding VAT: 16 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

System Cameras (UHD1 Tier 1 and 2, HD Tier 1 EBU R118 Sections 2.4; 2.5 and 2.7)

Lot No: Lot 1:

II.2.2)Additional CPV code(s)

32240000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

System cameras that are principally used in studios and outside broadcast applications. Current programming includes Sport events, continuing Studio based Drama, Journalism and Entertainment programmes. These cameras are placed on wheeled pedestal or robotic support systems allowing the camera to be moved smoothly around the studio as well as having the ability to crane up and down. In the News studio environment and some presentation areas these cameras are often remote controlled from the production gallery. System cameras do not have on-board recorders, and are usually cabled using fibre or triax, usually dependent on building connectivity back to the gallery or production control area where output is either transmitted live and/or recorded. This includes but not limited to CCU’s, MCU’s and other peripherals.

Please note that UHD2 Tier system cameras will be treated as part of the Specialist Camera Lot 3 given that significant take-up of this resolution during the framework period is unlikely and careful management of process and workflow is necessary.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 month options to extend, up to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Field Cameras (UHD1 Tier 1 & 2, HD Tier 1 & 2 EBU R118 Sections 2.4; 2.5; 2.7 & 2.8)

Lot No: Lot 2

II.2.2)Additional CPV code(s)

32240000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Field cameras that are often used for single person operation and personal digital production across most BBC genres — usually but not exclusively for location shoots. These cameras are provided with either an integral fixed lens or will permit the use of changeable professional broadcast lenses and accessories suitable for a more experienced operator. These cameras will utilise solid state removable media, and may offer the capability to utilise readily available commodity storage cards. They will incorporate degrees of external camera control and will likely incorporate external connectivity.

The BBC is conscious that this lot could contain significant numbers of cameras with potential to cause confusion. It is therefore likely that any call off for procurement against this lot will refer to specific camera types:

— shoulder mount,

— large handheld,

— small handheld.

Mirrorless/DSLR cameras that have been tested and approved by the BBC or deemed compliant with EBU R118 as suitable for broadcast use.

Mirrorless/DSLR cameras for non-broadcast use will be bought through lot 4.

This lot includes viewfinders for cameras defined under this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 month options to extend, to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Cameras (Tier SP EBU R118 Section 2.6)

Lot No: Lot 3

II.2.2)Additional CPV code(s)

32211000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Specialist or special effects cameras and accessories including, but not limited to, very high frame rate cameras, minicams, macro cameras, very low/no light cameras, covert and other cameras which are used to capture action within very specific confines. These cameras will offer unique functionality and may not meet minimum EBU R118 defined HD requirements but represent the best that can be achieved with current technology.

It is recognised that given the niche nature of some of these cameras, bidders do not have to be capable of supplying all types of cameras within this lot.

Please note that UHD2 Tier system cameras will be treated as part of this specialist camera Lot 3 given that significant take-up of this resolution during the framework period is unlikely and careful management of process and workflow is necessary.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years with 2 x 12 months options to extend, up to maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Consumer and Non-Broadcast Cameras and Accessories

Lot No: Lot 4

II.2.2)Additional CPV code(s)

38651600

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cameras which do not meet minimum EBU R118 defined HD requirements and are primarily targeted for consumer and non-broadcast use, but are used in the creative process often for recce, screen test, and where these cameras represent the best that can be achieved with current technologies.

This includes a comprehensive range of consumer cameras, camcorders, interchangeable lenses, peripherals and supports, including the following products:

— digital stills cameras (which may record video but do not meet EBU HD minimum required criterion),

— consumer and non-broadcast digital camcorders which do not meet EBU HD minimum criterion,

— associated accessories for the above: this includes, but is not limited to, camera specific cradles, cases, specific batteries, chargers, lenses, professional carry bags/straps, connecting cables and cleaning kits.

The following categories are specifically excluded from the scope of this lot:

Recording media for cameras and camcorders, including consumer storage CF and SD cards, USB sticks, pre-encrypted devices, hard disk drives (HDD’s), XDCAM or equivalent disks, LTO and all other professional video, digital, audio and data tape formats and all memory card readers associated with all such devices, and: dry cell batteries.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 month options to extend, to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Professional Broadcast Lenses

Lot No: Lot 5

II.2.2)Additional CPV code(s)

38651100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lenses for cameras in Lots 1 to 3, which can accept a variety of lenses with or without adaptors which are used for different applications, making the cameras more versatile (for example, wider zoom range and greater ability in low-light).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 month options to extend, to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Portable Storage Devices, Media Cards and Card Readers

Lot No: Lot 6

II.2.2)Additional CPV code(s)

30234500

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Technologies required to store content acquired by the camera equipment on Lots 1 to 3. Card reading devices which enable the accessing of cards and devices used for acquisition via a laptop or other computer device. However, this excludes consumer storage CF and SD cards, USB sticks, pre-encrypted devices, hard disk drives (HDD’s), XDCAM and equivalent optical disk, LTO and all other professional recording and data tape formats and all memory card readers associated with all such devices.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 month options to extend, to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

File-Based Record and Replay Equipment

Lot No: Lot 7

II.2.2)Additional CPV code(s)

32333000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

File-based digital non-linear recorders for use in the acquisition of combined video and audio content — including, but not limited, HDD, LTO, solid-state and other file-based record and replay devices, excluding video servers and production systems. These technologies will often, but not always, include a screen and controls for viewing and reviewing media captured.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 months options to extend, to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Advanced Camera Battery Systems and Camera Accessories

Lot No: Lot 8

II.2.2)Additional CPV code(s)

32211000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Comprehensive range of advanced camera battery systems, including batteries, chargers, belts, mounts, power supplies and accessories. It also includes other professional camera accessories and camera-mounted battery powered lights specific for acquisition.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term: 2 years, with 2 x 12 month options to extend, to a maximum of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than 1 economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/09/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/10/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Ltd) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

Please register your interest in this project by taking the following steps:

1) Register your company on the BravoSolution e-Tendering portal (this is only required once):

1.1) Go to https://bbc.bravosolution.co.uk

1.2) Click the link on the login page to register;

1.3) Accept the terms and conditions and click ‘Continue’;

1.4) Enter your correct business and user details;

1.5) Note the username you chose and click ‘Save’ when complete;

1.6) You will shortly receive an email with your temporary password.

2) Express an interest in the tender:

2.1) Login to the portal with the username/password;

2.2) Click the ‘PQQs/ITTs Open to all Suppliers’ link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier);

2.3) Click on the relevant PQQ/ITT to access the content;

2.4) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (this is a secure area reserved for your projects only);

2.5) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender:

3.1) Click ‘My Response’ under PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);

3.2) You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

3.3) Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available);

3.4) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

Description of tender continued from Section II.1.4) Short description:

Competitive framework agreements will cover a broad range of equipment, high service levels, high quality comprehensive technical back up/support, warranty and guidance on equipment use, inclusive in product pricing, together with part exchange provision. Suppliers must demonstrate breadth of equipment, technical expertise and delivery with proven experience of dealing with large multi-site organisations, with inventory levels for stock availability. Rapid delivery solutions will be required to BBC premises across the UK, with standard next day delivery, inclusive in product pricing. The product range will reflect the operational needs of the BBC during the lifetime of the framework, and must be dynamically managed to reflect changing technologies employed within the broadcast environment, with commitment, ability and a proactive approach to collaboration with the BBC. Mini-competition call-offs and e-auctions may be used for significant value spend.

Value range: 12 000 000 GBP to 16 000 000 GBP.

VI.4)Procedures for review

VI.4.1)Review body

Business and Property Courts of England and Wales — TCC
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/08/2019